CALL FOR PROPOSALS FY 24/11/02 

Terms of Reference for providing hygienic materials to the vulnerable sponsored children  

1. ABOUT PLAN INTERNATIONAL RWANDA

Plan International is an independent development and humanitarian organization (non-profit) that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion, and discrimination. And its most affected girls. Working together with children, young people, our supporters, and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We have been operating in Rwanda since 2007. 

2. ETHICS AND IMPORTANT CONSIDERATIONS 

Plan International Rwanda is fully committed to the gender responsive safeguarding of all children and young people from all forms of violence. We take very seriously our responsibility and duty to ensure that we, as an organization, and anyone who represents us does not in any way harm, abuse or commit any other act of violence against children and young people or place them at risk of the same. 

3. RFP DETAILS

Plan International Rwanda is seeking a financial proposal from registered and reputable companies to supply hygienic materials to Plan International offices in Nyaruguru District – Kibeho Sector- Sinayi Village 

4. Objective of the activity 

To provide scholastic and Hygienic materials to 9735 (4,467 males & 5,268 females) Sponsored Children in Nyaruguru PU by the beginning of December 2023 for increasing the hygiene in their families and support them to remain in school healthy.   

5. Target group

All the 9753 SCs, children are from ages 1 and above years old ((4,467 males & 5,268 females). These children are from Rusenge, Munini Sectors, and Samiyonga cell of Muganza sector. 

6. Expected key results 

Some of those vulnerable 9735 sponsored children who are living in poverty and are at risk of dropping out from school and have illness from the dirty will benefit from those scholastic and hygienic materials and be supported to retain in school and to be healthy. They will also receive them as a note of appreciation for being ambassadors of their communities. 

7. Timeline 

The scholastic and hygienic materials for students will be purchased during this November and will be distributed in the beginning of December 2023. The supplier will deliver these materials to the Office of Plan International Rwanda in Nyaruguru district. 

ITEMS TO BE PURCHASED   

8. Application and Requirements

We invite all the interested suppliers to submit the following documents:

1. A proposed delivery schedule/time frame
2. Provision of recent three good completion certificates of similar supplies (3 past years). They should have the total value of 100 million Rwandan francs.
3. Experience of at least 5 years
4. Copy of RDB certificate
5. Copy of VAT certificate
6. Valid Tax clearance
7. Detailed quotation including VAT and transport to location (Office of Plan International Rwanda in Nyaruguru district).

Interested suppliers should submit their offer, in sealed envelope, clearly marked “Supply of Hygienic materials in Nyaruguru district” by hand not later than 2.00 pm of 23^rd November, 2023 

Done on 10^th November 2023 

Submissions should be addressed to

The Chairperson -Tender Panel

Plan International Inc. Rwanda

Golden Plaza Building, Floor # 4, KG 456 St

P.O. Box 6211, Kigali, Rwanda.