1.Introduction
HI is an independent and impartial aid organization working in situations of poverty and exclusion, conflict and disaster. We work alongside people with disabilities and vulnerable populations, acting and bearing witness in order to respond to their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights. HI EAR programmes are funded by various donors.
HI EAR programme has an estimated total annual budget of Euro 10,582,005 for the year ended on 31 December 2023.HI is seeking an external audit company to carry out a comprehensive audit for the EAR Programme. The audit will cover Kenya, Uganda and Rwanda separately (in line with the country regulations) then a consolidated account for the HI EAR for each year for a period of three years; from January 2024 to December 2026
1.1 Audit Objective
The objective of the audit of the Financial Statements is to enable the auditor to express a professional opinion on the financial position of the organisation at the end of the reporting period and of the funds received and expenditures for the reporting period, as reported by the HI EAR Programme and in particular to confirm that the reported expenditure has, in all material respects, been used in conformity with the provisions of the International Public Sector Accounting Standards.
To also confirm that the Financial Statements agree with the books of accounts which provide the basis for preparation of the Financial Statements and are established to reflect the financial transactions in respect of the organisation.
In addition, the relevant local legislation on accounting and reporting in force in the country in which the financial audit is carried out need to be taken into consideration by the auditor.
1.2 Scope
The audit will be carried out in accordance with international standards of auditing. It will include such tests of transactions and of the existence, ownership and valuation of assets and liabilities.
The audit will cover the following:
1.3 Methodology
The approach should include but not be limited to:
Review and vet invoices for fees and reimbursable expenses by the organisation and ascertain that:
Review and vet bills paid for services rendered by partners and ascertain that:
Review the procurement process and procedures for all short-term contracts for the period under review and ascertain that:
1.4 Deliverables
The expected deliverables from the consulting firm are:
2. BID SUBMISSION
The potential consulting will be evaluated against the following criteria:
3. APPENDICES
Willingness to adhere to Federation Handicap International institutional policies (Prevention and fight against corruption, Code of Conduct: Integrity, Prevention of Abuse and Safeguarding, Child Protection, Protection of Beneficiaries against sexual abuse and harassment).
4. Evaluation
Application documents submitted will be evaluated based on the following criteria
5. General Mandatory Evaluation Criteria
For firms or institutions
Consultancy to Independent Financial Audit |
|
1 |
Certificate of Registration from the Institute of certified public Accountants (Kenya, Rwanda, Uganda) |
2 |
Trade license Certificate/ Business Permit |
3 |
PIN/VAT Registration Certificate |
4 |
Current Tax Compliance Certificates |
5 |
Three Good completion certificates for a similar type of work |
6 |
Bank details (Account name, account number, and bank name) |
7 |
Payment conditions |
For Individuals
Consultancy to Independent Financial Audit |
|
1 |
National ID |
2 |
Relevant certifications from the Institute of certified public Accountants (Kenya, Rwanda, Uganda) |
3 |
TIN/VAT Registration Certificate |
4 |
Current Tax Compliance Certificate |
5 |
Certificate for non-employment |
6 |
Three Good completion certificates for a similar type of work |
7 |
Bank details (Account name, account number, and bank name) |
8 |
Payment conditions |
Technical Capacity Evaluation
a) Profile and experience of the company:
b) Professional/technical capacity/ capability:
Financial Evaluation
At the Financial stage, the provider who rates the highest in terms of technical capacity (as described in point 2) and offers the lowest price will be considered for the award of the contract. The financial proposal should be quoted in USD including the applicable taxes to each country.
5. How to Apply
Potential service providers who meet these requirements and are available within the time period indicated should attach their applications in PDF format including:
The deadline for submission of expression of interest (technical and financial budget proposal) is 10th September 2024. Interested and eligible bidders are requested to send soft copies of the application and company profile documents listed below to the following email: procurement.tenders@kenya.hi.org. (Please indicate: Consultancy for Independent Financial Audit of Handicap International East Africa Region (EAR)-Kenya, Uganda and Rwanda on the subject line in your email application)
6. Timing
The work is expected to commence on March 1st 2025 subject to closure of HI global Accounts. The audit firm is expected to submit first draft of report by May, 31th 2025 and the final report not later than June 20th 2025.
Thank you and we look forward to receiving your proposal/quotation.
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