Terms of Reference (ToR) for External audit services for the year 2021/2022 at UNABU

FOR THE EXTERNAL FINANCIAL AUDIT SERVICES FOR THE YEAR 2021/2022

Background

UNABU Stands for Umuryango Nyarwandaw’Abagore Bafite Ubumuga, translated into English as the Rwandan Organization of Women with Disabilities. It is a Non-governmental Organization aiming at promoting gender equality and the removal of various barriers preventing girls and women with disabilities from fully enjoying their human rights and participating in the country’s development. The organization was established in 2004 women with various disabilities and for women with disabilities envisioning a world where ‘’ Women with disabilities enjoy equal and equitable opportunities and actively participate in the country’s development. UNABU empowers girls and women with disabilities to become agent of change, to demand their rights and to affirm their dignity as human beings..

UNABU intends to hire an auditor who will perform UNABU overall annual organizational audit for the year 2021/2022. Throughout the year UNABU implemented various projects funded by different donors all aiming at empowering girls and women with disabilities through GBV prevention among girls and women with disabilities, raising awareness, economic empowerment, girls’ leadership, stakeholders’ engagement etc.

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Objectives of Audit

The audit of organizational Financial Statements aims to enable the Management and stakeholders of UNABU obtain a fair view of the organization’s financial performance in terms of actuality, verifiability and efficiency of expenditures against incomes received by organization.  In this regards this audit will enable the Auditor to express his professional and Independent Opinion on the Organizational internal financial procedures, the financial position of the organization and the projects, the funds received, and on the expenditures incurred as of 31st of December 2022, and to ensure that the funds of UNABU and donors have been used for their intended purposes.

Scope of the audit

The audit will be carried out in accordance with International Standards of Auditing (ISA) 800/805, and ISA 315 as basis for the risk assessment.  The auditors will comment on their accounting principles used for the preparation of the financial statements and if they were consistently applied.

In addition to this, the auditors review the following areas in accordance with the Terms of reference below paying special attention to: 

• The use of Donors ‘Fund in accordance with the financing agreements, with due attention to economy, efficiency, procurement procedures and only for the purposes for which financing was provided.
• Steps have been taken to ensure that all expenditures made from grants funds are clearly evident from the project bookkeeping and the audit report and that all appropriate supporting documentation, records and accounts have been maintained in respect of all project activities.
• The auditor shall examine that there is supporting documentation related to reported expenditures.
• The financial statements have been prepared by the project management in accordance with applicable accounting standards and give a true and fair view of the financial position of all standing alone projects in additional to the organizational financial positions 2021/2022.
• A comprehensive assessment of the adequacy and effectiveness of the accounting and overall internal control system to monitor expenditures and other financial transaction and ensure safe custody of projects-financed and those they are being used for the intended purposes.
• Assets procured from projects funds exist, are properly safeguarded and there is a verifiable ownership in line with the financing agreement.
• National laws have been complied with and that the financial and accounting procedure approved for the projects were followed and applied.
• Potentials organizational and projects funded risks are identified and documented
• Debriefing with the UNABU management

Organizational and Projects Financial Statements

The auditor should verify that both the Organizational and the projects Financial Statements have been prepared in accordance with the accounting standards and give a true and fair view of the financial position of the projects and of the resources and expenditures for the audited period. The Financial Statements should include:

• A statement of Receipts and Payments,
• A summary of the activities and the reconciliation of each project
• A reconciliation of the amounts shown as received by UNABU and those disbursed by donors,

Statement of Expenditures

In conjunction with the audit report of the Organizational and the projects Financial Statements, the auditors should:

• Audit all Statements of Expenditures used as a basis for the submission of the withdrawal applications by the projects.
• Determine the eligibility of expenditures in accordance with the grant agreements.

Audit Report

The audit report will comprise of:

• The auditor’s opinion according to ISA 800/805 on the organizational and projects financial statements as a part of consolidated financial reports of the organisation.
• An annex to the audit report containing all disclosed ineligible expenditures.

Management Letter

In addition to the audit report, the auditors will prepare a Management Letter, in which they will:

• Give comments and observations on the accounting records, procedures, systems and controls that were examined during the course of the audit,
• Identify specific deficiencies and areas of weakness in systems and controls and make recommendations for improvement,
• Report on the degree of compliance with each of the financial covenants of the grant agreement and give comments, if any, on internal and external matters affecting such compliance.
• Report on the implementation status of recommendations pertaining to previous period audit reports.
• Communicate matters that have come to their attention during the audit, which might have a significant impact on the implementation and sustainability of the organization and projects being implemented.
• Bring to UNABU’s attention any other matters that the auditor considers pertinent.

Timeframe

 Instructions

Conflict of interest

Bidders shall not accept contracts which would constitute conflict of interest with, any prior or current contract with UNABU. They shall disclose to all concerned parties those conflicts of interests that cannot reasonably be avoided or escaped

Submission

Both technical of no more than 4 pages and financial proposal will be electronically sent to unaburwanda2021@gmail.com with clear “UNABU Request for Proposal for External audit services” by 2^nd December 2022.  Clarifications on this tender shall be requested through the same email.

Note that Proposals must be submitted in PDF format and as attachments to the email, any proposal submitted as a link won’t be considered.