Tender title: Public tender to supply school materials for IGIRE-JYAMBERE Program participants
Client: DUHAMIC-ADRI
The deadline for submission of bids: 5th November 2024 at 11:00 am (Kigali Time).
Description of DUHAMIC-ADRI
DUHAMIC-ADRI is a Non-Governmental Organization legally granted by Rwandan law. The idea of its establishment dates back to 1979 with the objective of helping rural low-income populations to organize themselves to fight against the constraints of the marginalization of rural areas. The action has overtime moved from local and regional to national level with the holding of the Constituent General Assembly of April 20, 1985 who devoted DUHAMIC-ADRI as an NGO working throughout Rwanda. DUHAMIC-ADRI was legally recognized by the Ministerial Order No. 943 of July 12, 1985. Its statutes were amended and accepted by the Ministerial OrderNo.025/11of 21th March 2005.
With the vision to have « A rural world responsible for its self-socio-economic development », DUHAMIC-ADRI has a mission of « Supporting integrated development through the initiatives of the rural population in their struggle for self-development».
Scope of Tender
The objective of this tender is to look for a qualified company or firm to “Supply school materials for IGIRE-JYAMBERE Program participants at DUHAMIC ADRI office located at KICUKIRO-NIBOYE”.
General conditions for the proposals
Criteria of eligibility for bidders
Any bidder interested to apply for this tender has to fulfil the following conditions:
Content for BID document
Composition of administrative requirement
A motivation letter addressed to DUHAMIC-ADRI Executive Secretary, P.O BOX 1080 Kigali with the following attachment:
Financial proposal
The financial proposal (quotations) shall be provided basing on the following quantities:
Details of school materials to be purchased
4.1. LOT 1
No |
Item |
Unit |
Specification |
Needed quantities |
1 |
Cahier 120 pages |
Piece |
Squares of good quality |
395 |
2 |
Cahiers 200 pages |
Piece |
Squares of good quality |
31,110 |
3 |
Pen |
Piece |
Original blue pen |
22,458 |
4 |
Mathematical Set |
Piece |
School point |
3,206 |
5 |
Calculator |
Piece |
Good quality |
2,387 |
6 |
Register |
Piece |
Squares of good quality |
2,159 |
4.2. LOT 1I
No |
Designation |
Unit |
Specification |
Needed quantities |
1 |
School bag |
Piece |
Backpack made in Kitenge |
2,788 |
Note:
Submission of proposals, opening and bid evaluations
Submission of proposals
The completed Financial and administrative documents (original and one copy) in a sealed envelope clearly marked “Tender document to supply School materials Lot No……….” will be submitted to DUHAMIC-ADRI Head Office no later than 5th November 2024 at 11:00 am (Kigali Time). The proposals submitted after the closing time will not be received.
Opening for administrative documents and financial proposals
The well-sealed administrative documents and financial proposals received on time will be opened in the presence of the bidders/representatives on 5th November 2024 at 11:30 am (Kigali Time) at the headquarters of DUHAMIC-ADRI located in Kicukiro District-Niboye sector.
Bid analysis and selection of bid winner
Only the bidder to whom his or her administrative proposals were evaluated successfully and his or her financial proposal was evaluated to be the best (least cost) will be awarded this tender (or lot) as the best bidder or bid winner.
DUHAMIC-ADRI has the right of negotiation with the selected best bidder to bear its financial proposal with available budget for supplying school materials.
Before granting the best bidder, DUHAMIC-ADRI will carry out a site visit to verify and confirm if the bidder complies with all requirements as detailed in specifications.
The failure to succeed with negotiations shall be subject of republication of this tender.
Modes of payments
The invoice preparation and payment arrangements will base on the purchase order issued.
The payment will be made through Bank transfer to the Account number provided by the Supplier after delivery of school materials needed and presentation of EBM invoices.
During the payments, all financial documents and transactions related to this tender should be in the names of the Company or Firm which has competed and won the tender.
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