A. GENERAL

1.1. 

The Procuring Entity: Inades-Formation Rwanda

1.2. 1.2

Title of the tender: TENDER FOR THE SUPPLY OF PHHS MATERIALS OF FIRST GRADE
IN THE DISTRICTS OF GASABO, KAYONZA, GICUMBI, MUHANGA, GATSIBO AND GAKENKE

Tender reference number:  ……./IFR/2024

1.3. 2

The Source of funds: WFP

1.4. 13

The name of the Project is: “Sustainable Agriculture Productivity and Market Linkage Project’ (SAPMP)”

1.5. 14

A list of firms debarred from participating in Rwandan tenders is available www.rppa.gov.rw

B. PREPARATION OF BIDS

1.6. 6

The language of the bid: ENGLISH

1.7. 1.7

The Bidder shall submit the following additional documents in its bid:

ADMINISTRATIVE DOCUMENTS

• Submission letter signed, dated and sealed and conform to the model of the tender document;
• Bidder Information form
• A copy of the business registration certificate issued by RDB indicating that is a company specializing in this area;
• Original or certified copy of tax clearance certificate or statement of arrears from RRA, still valid;
• An Original proof of purchase of the Tender document: 10,000 FRW

TECHNICAL DOCUMENTS

• Detailed catalogue of the goods to be supplied
• Two References of similar tenders executed represented by the certificates of a tender good completion / relative signed contracts

FINANCIAL DOCUMENTS

Estimated bill of quantity, prices are tax inclusive, shall remain fix and unchangeable during the execution of the contract;

1.8. 1.8

Duration and Location of the Assignment: Inades- Formation Rwanda will sign the contract with the successful bidder to complete the assignment within the period of one week, the tender for SUPPLY OF

 in 12 cooperatives operating in the districts zones of interventions (GASABO, KAYONZA, GICUMBI, MUHANGA, GATSIBO AND GAKENKE):

1.9. 9

The authority to establish the exchange rate: “National Bank of Rwanda”

1.10. 

After sale services (guarantee): more than 1 years 

1.11. 

The bid validity period shall be 120 days starting from the deadline of submission

1.12. 

In addition to the original of the bid, the number of copies is 2 copies

C. SUBMISSION AND OPENING OF BIDS

1.13. 

The inner and outer envelopes shall bear the following additional identification marks:

Title of the Tender: TENDER FOR THE SUPPLY OF PHHS MATERIALS OF FIRST GRADE IN THE DISTRICTS OF GASABO, KAYONZA, GICUMBI, MUHANGA, GATSIBO AND GAKENKE

Tender Reference Number:………/IFR/2024

1.14. 

For bid submission purposes, the Procuring Entity’s address:

Inades-Formation Rwanda

 Tel : +250735298 786

 P.O BOX 866 Kigali - Rwanda

 Email: inadesformation.rwanda@inadesfo.net

 Proposals must be submitted no later than: 29th OCTOBER 2024 at 2:00 PM

1.15. 

The bid opening shall take place at: Inades-Formation Rwanda Head Office located at Remera in Gasabo District behind Remera main Buses Park, about 1km from the International Airport of Kigali, on 29th OCTOBER 2024 at 2:30 PM

D. EVALUATION AND COMPARISON OF BIDS

1.16. 

Bid prices expressed in different currencies shall be converted in Rwanda Francs (FRW)

The source of exchange rate shall be the National Bank of Rwanda

The date for the exchange rate shall be the bids opening date

1.17. 

The successful bidder will be the bidder who fulfils the requirements and who is lowest responsive bidder. However, this shall not apply when the lowest responsive bidder has provided a price which is extremely higher or lesser compared to the market reality. 

1. Bidder’s Legal Name:  [insert Bidder’s legal name]

2. Bidder’s Legal Address: [insert Bidder’s legal address]

3. Bidder’s Registration Number: [Insert Bidder’s Registration Number]

4. Bidder’s Date of Registration: [insert Bidder’s Date of Registration]

5. Bidder’s Authorized Representative Information

• Name: [insert Authorized Representative’s name]
• ID/Passport Number: [Insert the ID or Passport Number]
• Address: [insert Authorized Representative’s Address]
• Telephone numbers: [insert Authorized Representative’s telephone numbers]
• Email Address: [insert Authorized Representative’s email address]

GOODS /RELATED SERVICES  

 QTY

 UNIT PRICE (FRW)

TOTAL PRICE (FRW)

1

2

3

4

5

Total (all tax inclusive)