Supply of Desktops, Servers, Windows Server, Antivirus and Installation of UPS for AIMS Rwanda
Request For Quotation
The African Institute for Mathematical Sciences / RWANDA kindly request your best firm offer for the Supply and installation of UPS, Supply of Desktops, Servers, Windows Server and Antivirus for AIMS Rwanda located at Remera. The supplier/vendor will supply and install UPS, supply 15Desktops and 2 Servers, Windows Server and Antivirus.
The tender comprises of Five (5) lots mentioned below and the participation to the competition is open on equal conditions to all companies specialized in the field. The said lots are as follows:
LOT 1: SUPPLY OF TWO SUPERMICRO SERVERS;
LOT 2: SUPPLY OF TWO DELL SERVERS
LOT 3: SUPPLY OF WINDOWS SERVER AND ANTIVIRUS FOR SERVERS
LOT 4: SUPPLY AND INSTALLATION OF ONE UPS
LOT 5: SUPPLY OF FIFTEEN (15) DELL DESKTOPS
N.B: The bidding company is allowed to bid for any or all lots separately. However, Documents required in the evaluation criteria need not to be submitted for each LOT. Submission with One LOT is enough. AIMS Rwanda has the right to reduce or increase the number of items of this Request for quotation.

LOT 1: SUPPLY OF TWO SUPERMICRO SERVERS
Type and Quantity:
Server Quantity 2
Technical Specifications OEM: Supermicro
Model: Supermicro Super Server 2029GP-TR - Server - Rack Mount - 2U
Extendable mounting rail
2 x Supermicro 2200W Power Supply Units (PWS-2K20A-1R-N)
Supermicro Mainboard X11DPG-SN (LGA3647)
10x SATA3 (6 Gb / s) Intel® C621 SW RAID controller (RAID 0,1,5,10)
Integrated IPMI onboard
2x Intel® Xeon® 8 Core Processor 6244 3.60GHZ 25MB L3 Cache TDP 150W - Gold
128GB (2x 64GB) DDR4-3200 MHz ECC reg.
Broadcom (Avago) 9361-8i - 8x SAS3 internal - RAID 0,1,5,6,10,50,60
2x 500GB Samsung 870 EVO SSD - 2.5 "SATA 6GB / s
2x 8TB Samsung 870 QVO SSD - 2.5 "SATA 6GB / s
Supermicro SIOM 2-Port RJ45 10GBase-T Ethernet Add-On Card (AOC-MTG-i2T)
3x GeForce RTX 3090 - 24 GB - GDDR6X PCIe 4.0 x16
No pre-installation
Supermicro OOB BIOS Management Activation Key

Other requirements Platinum warranty (on-site service) 36 months
Type and Quantity:

LOT 2: SUPPLY OF TWO DELL SERVERS
Technical Specifications Quantity (2)
Base PowerEdge R740XD Server 1
Motherboard PowerEdge R740/R740XD Motherboard 1
Trusted Platform Module No Trusted Platform Module 1
Chassis Chassis with Up to 24 x 2.5 Hard Drives for 2CPU Configuration, PERC/HBA11 1
Fans 6 Performance Fans forR740/740XD 1
Shipping PowerEdge R740XD Shipping 1
Shipping Material PowerEdge R740 Shipping Material 1
Regulatory PowerEdge R740 CCC and BIS Marking, No CE Marking 1
Processor Intel® Xeon® Gold 6238R 2.2G, 28C/56T, 10.4GT/s, 38.5 M Cache, Turbo, HT (165W) DDR4-2933 1
Additional Processor Intel® Xeon® Gold 6238R 2.2G, 28C/56T, 10.4GT/s, 38.5 M Cache, Turbo, HT (165W) DDR4-2933 1
Processor Thermal Configuration 2 Standard Heatsinks for greater than 125W CPUs (no MB or GPU) 1
Memory DIMM Type and Speed 3200MT/s RDIMMs 2
Memory Configuration Type Performance Optimized 1
Memory 16GB RDIMM, 3200MT/s, Dual Rank 16
RAID C1, No RAID for HDDs/SSDs (Mixed Drive Types Allowed) 1
RAID/Internal Storage Controllers PERC H750 Adapter LP 1
Hard Drive 600GB 10K RPM SAS 12Gbps 512n 2.5in Hot-plug Hard Drive 16
Boot Optimized Storage Cards None
Operating System No Operating System 1
OS Media Kits No Media Required 1
Embedded Systems Management iDRAC9, Enterprise 1
Group Manager iDRAC Group Manager, Disabled 1
Password iDRAC, Factory Generated Password 1
iDRAC Service Module None
Network Daughter Card Broadcom 5720 Quad Port 1GbE BASE-T, rNDC 1
IDSDM and VFlash Card Reader None
Additional Software None
Internal SD Module None
Power Supply Dual, Hot-plug, Redundant Power Supply (1+1), 1100W 1
Power Cords C13 to C14, PDU Style, 12 AMP, 6.5 Feet (2m) Power Cord, North America 2
Bezel PowerEdge 2U Standard Bezel 1
Quick Sync 2 (At-the-box mgmt) No Quick Sync 1
BIOS and Advanced System Configuration Settings Performance BIOS Setting 1
Advanced System Configurations UEFI BIOS Boot Mode with GPT Partition 1
Rack Rails Ready Rails™ Sliding Rails with Cable Management Arm 1
System Documentation No Systems Documentation, No Open Manage DVD Kit 1
Other requirements Platinum warranty (on-site service) 36 months
Incoterm:
Goods to be delivered to the AIMS RWANDA, Plots#559-560-561, Kicukiro District, Niboye Sector, Nyakabanda Cell, PO BOX 7150, KG3 St, Tel (office): +250788312469 (Former Alpha Palace Hotel) Kigali – Rwanda.

Lot 3: SUPPLYAND INSTALLATION OF ONE UPS
Type and Quantity
Quantity 1
Technical specifications APC Easy UPS 3S 20 kVA 400 V 3:3 UPS E3SUPS20KH
Easy UPS 3S Parallel Kit E3SOPT016
WPL LONG 12V 100AH for 2-hour backup time.
Battery cabinet C40
Easy UPS 3 Series Network Card: 1Pc
DC battery cable made in copper 25mm plus cable lugs of 25mm
Battery breaker with cables: 1Pc

Similar Jobs in Rwanda
Learn more about African Institute for Mathematical Sciences (AIMS)
African Institute for Mathematical Sciences (AIMS) Rwanda jobs in Rwanda

Other requirements Platinum warranty (on-site service) 36 months
Incoterm:
Goods to be delivered to the AIMS RWANDA, Plots#559-560-561, Kicukiro District, Niboye Sector, Nyakabanda Cell, PO BOX 7150, KG3 St, Tel (office): +250788312469 (Former Alpha Palace Hotel) Kigali – Rwanda.
Lot 4: SUPPLY WINDOWS SERVER AND ANTIVIRUS FOR SERVERS
Type and Quantity
Quantity 1 (each)
Technical specifications Symantec or Kaspersky Server antivirus
Windows Server Standard 2022 with a valid License
Other requirements
Incoterm:
Goods to be delivered to the AIMS RWANDA, Plots#559-560-561, Kicukiro District, Niboye Sector, Nyakabanda Cell, PO BOX 7150, KG3 St, Tel (office): +250788312469 (Former Alpha Palace Hotel) Kigali – Rwanda.

LOT 5: SUPPLY OF FIFTEEN (15) DELL DESKTOPS
Type and Quantity
DESKTOP QUANTITY 15
Technical specifications ITEM: DELL DESKTOP OptiPlex 5080 SFF BTX: QUANTITY:15
Model: OptiPlex 5080 Small Form Factor
Processor: 10th Generation Intel® Core™ i7-10700 (8-Core, 16MB Cache, 2.9GHz to 4.8GHz, 65W)
Operating System: Windows 10 Pro English
Graphics: Intel® Integrated Graphics
Memory: 16GB, 2x8GB, DDR4 non-ECC Memory
Hard Drive: M.2 512GB PCIe NVMe Class 40 Solid State Drive
Keyboard: Dell KB216 Wired Keyboard English
Mouse: Dell Optical Mouse - MS116 (Black)
"Software Stack: Dell Applications Windows 10 with Dell
Optimizer"
Dell Monitor: 21.5Inch : QUANTITY: 15
Other requirements Platinum warranty (on-site service) 36 months
Incoterm:
Goods to be delivered to the AIMS RWANDA, Plots#559-560-561, Kicukiro District, Niboye Sector, Nyakabanda Cell, PO BOX 7150, KG3 St, Tel (office): +250788312469 (Former Alpha Palace Hotel) Kigali – Rwanda.

DELIVERY: 21 DAYS AFTER RECEIPT OF A PURCHASE ORDER
Alternatives:
Alternative specifications must be confirmed by AIMS-NEI in writing before the submission deadline. Alternative specifications not confirmed as such will not be considered.
Request for Clarification:
Bidders are required to submit any request for clarification or any question in respect of this RFQ by e-mail to procurement.enquiries@aims.ac.rw. No bid should be submitted to this address. Bidders are requested to keep all questions concise.
AIMS-NEI will compile the questions received. AIMS-NEI may, at its discretion, copy any reply to a question to all other invited bidders at once.
Packaging:
All goods must be packed suitable for air/land/sea transportation including rough handling to final destination.
Weights and Dimensions:
Please state type of packing, net and gross weights, size of cartons and cubic dimensions in your offer.
Marking
All packaging should be clearly marked “For Academic Use Only”
Language:
All documents, markings and labelling should appear in English.
Labelling:
All packaging should be clearly marked “Fragile Handling”
Packing list:
In/and outside each carton stating contents/quantity in English.

Required documents and certificates:
The Bidder shall submit the following documents in its bid:
• For be prequalified, the Bidders must supply the following administrative documents
1. Bid submission letter
2. Copy of trade license issued by RDB (Rwanda Development Board)
3. Valid tax clearance certificate or statement of arrears from RRA
4. Valid clearance certificate from Social Security Funds of Rwanda
5. Please state in your offer, your acceptance of attached AIMS-NEI Terms and General Conditions. Failure to do so may result in disqualification of your offer from further evaluation. (Refer to the annex 1)
• For the technical analysis, the Bidders shall submit the following documents:
1. At least two (2) recommendations letter about similar IT equipment’s from Two (2) different institutions;
2. Signed and stamped Technical Offer Form (Annex 2)
• For the financial offer, the Bidders shall submit the financial offer. Here, the Bidder must clearly mention:
• The cost for each specific item including VAT (Refer to the annex 3)
IMPORTANT: Your financial offer must include the following information
• Unit price before tax per item
• Discount where applicable
• Price before taxes and charges (after deduction of any discounts)
• All applicable taxes
• Total price
Currency: All firm costs to be given in Rwandan Francs (RWF) only.

Period of contract:
• All goods to be delivered no later than 21 Days after a purchase contract is signed or upon receipt of a purchase order.
• Please state if goods are available ex-stock or state production/delivery lead time
• AIMS must be notified in writing if the shipment of the desired items will be delayed for any reason.
Distribution of documents and certificates
• Offers must be submitted in one full set (single PDF file with all pages arranged according to the listed order above).
Samples
Not required.

Inspection
A quality and quantity inspection shall be carried out upon delivery/installation. Any items which do not conform to the specifications and/or damaged goods will be rejected at the vendor’s expense.
In the event that an item is deemed unacceptable, the vendor shall make return arrangements within five (5) days of being notified or permit AIMS to arrange for the return of the item(s). The vendor assumes the delivery expenses in this case.
Liquidation Damage Clause
IMPORTANT: Please be advised that delivery/installation after the agreed schedule shall be subject to a deduction from the invoice of 0.2% per day for each day after the agreed delivery date up to 5% of the total cost CPT value of the contract.
Payment
Within 30 days of date of handover of all goods and installations, and all supporting documents in good order to an authorized AIMS-NEI representative. The vendor shall accept payment in accordance with the payment procedures of Rwanda.
Validity:
Your offer must remain valid until 30 days after the issue of this RFQ, before which a Purchase Order, if placed, should be accepted by you.
Insurance
Vendor is responsible for all goods and materials until delivered and formally accepted by an authorized AIMS representative.
All or None Clause:
Bidders are required to bid for all lots in this RFQ. AIMS reserves the right to accept the whole or part of your offer and the lowest price need not be accepted.

Bid Acceptance
AIMS-NEI may, at its discretion, extend the deadline for the submission of bids, by notifying all prospective suppliers in writing. The extension of the deadline may accompany a modification of the solicitation documents prepared by AIMS-NEI at its own initiative or in response to a clarification requested by a prospective supplier.
Please note that AIMS-NEI is not bound to select any of the firms submitting bids and does not bind itself in any way to select the firm offering the lowest price. Furthermore, the contract will be awarded to the bid considered most responsive to the needs, as well as conforming to AIMS-NEI’s general principles, including economy and efficiency and best value for money.

Special Requirements:
• All documents should clearly state "For Academic Use Only"
• Quotations submitted after the submission deadline shall not be accepted.
• AIMS reserves the right to reject any or all bid proposals or to cancel the bidding process. AIMS does not guarantee any contract as a result of this invitation.
• IMPORTANT: All enquiries regarding information on this RFQ must be submitted in writing to enquiries@aims.ac.rw
• No bid should be submitted to enquiries@aims.ac.rw
• After this RFQ has been released, contact between a Vendor and AIMS-NEI is prohibited, except for the afore-mentioned purposes. Violation of this clause may result in rejection of the bid.
• This is not a purchase order and this document should not be construed in any way as an offer to contract with your firm

Conditions for submitting offers:
Bids in one full set (single PDF file with all pages arranged according to the listed order in “Required documents and certificates” above) must be sent no later than 5:00PM Kigali Time on Thursday 20th April 2023 to the following email:
itequipment2023@aims.ac.rw
Only bids submitted to this email address will be considered.
Offers not addressed, packaged and sent as such will be automatically disqualified from the tender process.
Faxed bids will not be accepted.

Confirmation:
Please send acknowledgement of receipt of this document, and your intention to bid to
itequipment2023@aims.ac.rw
Additional Terms and Conditions:
Please state in your offer, your acceptance of attached AIMS-NEI Terms and General Conditions in Annex A below. Failure to do so may result in disqualification of your offer from further evaluation.
N.B. Kindly submit your best firm offers as negotiation will not be entered into.
Thank you and best regards,
Prof. Dr. Sam Yala,
Centre President,
AIMS Rwanda
Attachment
attachment_file_d577f4256c3572ad8619