REQUEST FOR QUOTATION 

Number: RFQ 2024-001

Offer Basis: Kigali, Rwanda  

IBI RWANDA, acting for the USAID-RTFA (Rwanda Trade Facilitation Activity), is soliciting offers for the supply of computer equipment and IT materials described in the attached Technical Specifications Sheets. The USAID-RTFA Project is an official project of the U.S. Agency for International Development (USAID Contract No. 72069624C00001) and is being carried out in Rwanda. 

Please submit your offer for the computer equipment and IT materials described in the attached Technical Specifications in accordance with the Instructions to Offerors and Terms of Contract of this RFQ. 

This RFQ includes the following sections: 

1. Instructions to Offerors
2. Technical Specifications Sheet
3. Commodity Schedule
4. Offeror’s Summary Sheet
5. Relevant AID Geographic Codes 

All correspondence and/or inquiries regarding this Request for Quotation must reference the above RFQ number and be directed to the attention of the undersigned.

For IBI RWANDA: Douglas M. Muir / Chief of Party

1.0 INSTRUCTIONS TO OFFERORS 

1.1 OFFER DEADLINES 

Emailed offers must be received no later than 17h00’ Rwanda local time on 18 March 2024, to the email addresses provided below. Late offers will be considered at the discretion of the Agent. Submission of quotation is not automatic qualification for contract award. 

1.2 REPLY TO 

Offers may be submitted in hard copy (preferred) or electronically. All electronic copies must be emailed to Rwanda_procurement@ibi-worldwide.com. 

1.3 REQUIRED DOCUMENTS 

The following required documents comprise the offer: 

1. Commodity Schedule
2. Specifications Sheet
3. Offeror’s Summary Sheet 

A complete offer must include all of the above. 

1.4 SOURCE/ORIGIN 

All goods and services supplied under this order must meet USAID Geographic Code 935 (the United States, the recipient country, and developing countries other than advanced developing countries, and excluding prohibited sources). The following countries are considered prohibited sources: Azerbaijan, Iran, Russia, North Korea, and Cuba. Offerors are requested to specify the geographic location in which the goods were manufactured.

Further all items pertaining to IT must comply with US Governments Federal Acquisition Regulation (FAR) section 889(a)(1)(B). 

1.5 BRAND NAME 

Specific brands and/or models indicated, while often preferred, are for description only. An equivalent substitute, as determined by the literature, will be acceptable.

1.6 QUOTATIONS 

Offerors may respond to all, or part, of the request for computer equipment and IT materials as described in the attached Technical Specifications Sheets.

Prices must be quoted on a lump‑sum, all-inclusive basis. Any taxes or fees are not to be added later. Offers must show unit prices, extensions, and total price. All items, services, spare parts, etc. must be clearly labeled and included in the total price. Quotations must be a fixed price, expressed Rwanda Francs. Offerors should be registered with RDB and allowed to conduct business related supply/distribution of computer equipment and IT materials. 

Quotations should be valid for 30 days 

1.7 BASIS FOR AWARD 

Awards will be made to a responsible offeror whose offer follows the RFQ instructions, meets the technical specifications, meets the origin requirements, and is judged to be the most advantageous to the Buyer in terms of cost, quality of equipment, quality of local service, experience, and delivery. 

1.8 NEGOTIATIONS 

Best offer quotations are requested. It is anticipated that awards will be made solely on the basis of these original quotations. However, IBI RWANDA reserves the right to conduct negotiations and/or request clarifications prior to award. 

1.9 IN-COUNTRY WARRANTY AND SERVICE AND REPAIR 

In-country warranty, service, and repair for the computer equipment and IT materials are requested. Preference will be given to offerors who certify that a qualified agent in El Salvador will provide warranty service, after sales maintenance, repair, and spare parts. The offeror should include the name and contact information of the in-country agent/dealer or representative of the computer equipment and IT materials offered. 

1.10 Delivery Period 

Required delivery period of items is within 7 days after supplier’s acknowledgement of duly signed Purchase Order. 

2.0 TECHNICAL SPECIFICATIONS SHEET* 

ITEM and # Requested: 

* Please note that these are minimum required specifications.

3.0 COMMODITY SCHEDULE 

Offeror _____________________ 

Total Cost: RWF_________________

4.0 OFFEROR’S SUMMARY SHEET 

I. Name of Offeror:

Address:                             

Telephone/Fax No. 

II. International warranty for computer equipment and IT materials :_____yes _____no 

III. Authorized Agent(s) in Rwanda: 

Name(s):

Address(s):

Telephone No.(s):           

Email Address: 

IV. Total Commodity Schedule Cost $_____________________ 

Packing/Transportation                        $_____________________ 

Other                                                    $_____________________ 

TOTAL COST                                      $_____________________ 

V. Delivery time 

From receipt of order to delivery _________________ calendar days 

Signature:           _________________________ 

Name:                 _________________________ 

Title:                    _________________________