REQUEST FOR EXPRESSIONS OF INTEREST – SUPPLY, INSTALLATION AND MAINTENANCE OF AIR CONDITIONERS FOR RWANDA FINANCE LIMITED (LOCAL BIDDERS ONLY)

Title of the assignment: Supply, Installation and Maintenance of Air Conditioners for Rwanda Finance Limited.

Brief description of the Assignment: The goal is to contract an experienced firm to supply and install additional ceiling cassette air conditioners for Rwanda Finance Limited.

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Department / Unit issuing the request: Finance and Administration

Place of assignment: Kigali-Rwanda

Duration of the Assignment: Three (3) months

Deadline for applications: 26^th October 2023

Procurement Method: Open competitive Method

Applications to be submitted to: procurement@rfl.rw

Contact number: +250788534810 / +250788830909

About Rwanda Finance Ltd

Rwanda Finance Limited (RFL) is a company promoting and developing Rwanda as a leading financial destination for international investment and cross-border transactions in Africa.

Rwanda Finance Limited works with key stakeholders to develop and promote Kigali International Financial Centre through investment promotion, policy advocacy and sector upskilling. It also works to establish the regulatory framework for Kigali International Financial Centre to become a leading international financial centre.

Our Vision

To become a preferred financial centre for international investment in Africa.

Our Mission

To be the catalyst of a safe, compliant, and pro-business financial environment in Rwanda.

ASSIGNMENT DESCRIPTION

The firm’s main assignment is to supply and install ceiling cassette air conditioners for Rwanda Finance Limited office.

The contracted firm shall:

• Supply and install five (5) ceiling cassette air conditioners.
• Provide all needed good quality accessories and parts to have the air conditioners installed successfully.
• Provide a qualified team to undertake the assignment.
• Be insured for any damages caused to office equipment and installations due to activities related to the assignment.
• Be responsible for any damages caused due to negligence or unprofessionalism.
• Visit the Rwanda Finance limited office for a detailed feasibility study. This will be helpful in having an idea of what is needed to successfully undertake this assignment.

SCOPE OF WORK AND EXPECTED DELIVERABLES

The contracted firm shall supply and install five (5) ceiling cassette air conditioners and provide free support and maintenance service for the supplied equipment and a guaranty for a one (1) year period after the delivery and installation of the equipment.

• Successfully supplied, installed properly functioning Air conditioners for Rwanda Finance Limited office.
• Submitted developed manuals with detailed showing piping and electrical installations of the performed work.
• Supplied Equipment well maintained with detailed report on quarterly basis.
• Smart Air Delivery: Smart sensing for perfect air delivery
• Airflow: Multi Comfortable Airflow
• Cleaning: IDU & ODU Self-clean
• Efficiency: Full DC Inverter Technology
• IDU Control: Remote control
• Cooling Capacity: 2.5KW - 3.5KW
• Heating Capacity: 3KW - 3.1KW
• Unit control: Remote Control
• Indoor Unit Width: 600mm
• Indoor Unit Height: 600mm
• Indoor Unit Depth: 298mm
• Outdoor Unit Width: 81.0cm
• Outdoor Unit Height: 58.5cm
• Provide CVs of technicians and engineers with proven experience in Air conditioners installation and maintenance, Electricity, and copper piping.
• Certificate of Completion from 3 public and/or private institutions in which the firm has successfully completed the same activities with contact of officer in charge.
• Accreditation from the manufacturer or a representation certificate of the supplied brand of equipment will be a plus to consider.

AIR CONDITIONERS’ SPECIFICATIONS & FEATURES

The air conditioner should have minimum specifications and features as mentioned bellow:

INDICATIVE WORK METHODOLOGY AND TIMELINE

The firm is required to provide a clear methodology and approach in carrying out this assignment.

The firm is required to demonstrate relevant knowledge and skills warranting that the firm’s team will be able to implement this project successfully. Indicate a clear timeline for with all the tasks to be done.

FIRM QUALIFICATION AND EXPERIENCE

The assignment will be undertaken by a firm that meets the following criteria:

REPORTING LINE

The contracted firm will report to the Finance and Administration department.

ADMINISTRATIVE DOCUMENTS TO BE SUBMITTED

• Letter of Interest addressed to the CEO, Rwanda Finance Limited
• Valid Tax Clearance Certificate
• Copy of Certificate of Incorporation
• Complete full address and contacts (websites, telephone number, physical office, and fax)
• Notified Power of Attorney; if the person signing is different from the one on the certificate of incorporation
• Notified copy of certificate of membership to a professional body if any

TECHNICAL EVALUATION CRITERIA

The following criteria will be used for the evaluation of the bids:

FIRM’S AGREEMENT WITH TERMS AND CONDITIONS

The completion of all REI requirements must be in accordance with the instructions contained in this REI. Submission to RFL of the technical and financial proposals will constitute an offer and indicates the firm’s agreement to the terms and conditions set forth in this REI. RFL is not required to accept and/or evaluate proposals that do not conform to the instructions of this REI and, in addition, RFL may reject all proposals and not make an award. RFL reserves the right to make an award without discussion and/or negotiation; however, RFL also reserves the right to conduct discussions and/or negotiations, which among other things may require the firm to revise its proposal (technical and/or financial). By submitting an offer, firms agree to comply with the general terms and conditions for an award, including Representations and Certifications compliance. Firms must provide full, accurate, and complete information in response to this solicitation. By submitting an offer, firms certify that they have not and will not attempt to bribe or make any payment to RFL employees in return for preference.

Issuance of this REI in no way obligates RFL to render an award, nor does it commit RFL to pay any costs incurred by the firm to prepare and submit a proposal. RFL reserves the right to award a contract to one firm or to issue multiple awards based on the results of our evaluation.