Summary
Date Posted: Monday, October 31, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Senior Personal Secretary
(1 post) (REF: EAC/HR/2022-23/21)
Grade: G5
Reports to: Executive Secretary
Organ/Institution: East African Community Health Research Commission (EACHRC)
Station: Bujumbura, Burundi
Main purpose of the job :
To provide effective and efficient management and Secretarial services for the smooth running of the East African Community Health Research Commission (EACHRC).

Duties and Responsibilities:
• Manage the Executive Secretary’s Office and Diary
• Provide secretarial support services to the staff of the East African Community Health Research Commission (EACHRC)
• Receive and distribute incoming correspondence and download and route electronic mail of the East African Community Health Research Commission (EACHRC).
• Type memos, letters, reports and other documents as may be required
• Arrange meetings, take and prepare meeting minutes, draft letters
• Design and develop administrative systems and policies of the Initiative
• Coordinate provision of adequate and equitable allocation of support services (human resource, logistic and administrative support) to the staff of the East African Community Health Research Commission (EACHRC).
• Maintain and update Human Resources records of the Commission.
• Supervise the provision of administrative services and logistical support to staff i.e. vehicles and office consumables and welfare
• Facilitate maintenance of vehicles, office equipment, plant and installations
• Facilitate timely procurement and delivery of goods, services and works
• Perform any other duties as may be assigned from time to time by the Executive Management and Administration of the East African Community Health Research Commission (EACHRC). Qualifications and Experience:
• Diploma in Secretarial Studies or equivalent. Skills in typing of at least 50wpm, and Shorthand speed of 100 wpm.
• 10 years of experience management a busy office at senior level.

Skills and Competencies:
Proficiency in secretarial work; computing skills, knowledge of work processing and computer database programmers, administrative skills, basic accounting skills, customer care, public relations, front desk management, ability to take dictations; good command of Business English and Office practices

Eligibility for applications:
• Applicants from all Partner States are eligible to apply for the above position.

Terms and Conditions of Service:
• The above position is tenable for a contract of five (5) years renewable.
• This position is subject to the application of the Quota System.

Fringe Benefits:
• The established posts offer attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover.

Education Qualifications:
• All candidates applying must have qualifications that are recognized by the relevant national accreditation body in their respective Partner State. This condition is applicable for locally and internationally attained qualifications.
• All professions that require registration with the specific professional bodies will be expected to do so in compliance with the requirements of their respective Partner States.

Relevant Working Experience:
• Internship, training and apprenticeship will not be considered as relevant work experience.

Equal Opportunity:
• The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply. EAC will only respond to those candidates who strictly meet the set requirements

Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

Job application procedure

Interested candidates who meet the qualification and experience requirements for the above mentioned position are advised to :
• Fill in the application form attached (download from here);
• • attach their application letter, a detailed CV, Copies of certified academic certificates , and a copy of National Identity Card or Passport in PDF format scanned in one (1) file.
• Please quote the respective reference number on both the application letter and envelope.
• For electronic submission, please quote the respective reference number on the subject of the email and send to the address given below.
Applications should be submitted to the address below not later than Friday, 18th November, 2022
Candidates who have already applied for this position are required to re-apply.

Please note:
1. You may submit your application either electronically or in hard copy but not both.
2. All Applications MUST STRICTLY:
• have EAC application form, CV, application letter, ID ;
• indicate nationality and age;
• have the job reference number;
• have certified copies of their academic degrees and other professional Certificates;
• provide referees.

3. Only qualified candidates will be contacted
4. EAC Staff Rules and Regulations preclude considerations of applicants above 55 years of age.
Please note that EAC does not require candidates to pay money for the recruitment process. All invitations for interviews will be done in writing.
A due diligence will be conducted for all successful candidates in respect of their academic certificates (certification by a recognized higher education body in respective Partner States) and employment records .

The Secretary General
East African Community
P. o Box 1096
Arusha - Tanzania.
Tel: +255 27 2162100
Fax: +255 27 2162190
E-mail: vacancies@eachq.org 
Website : www.eac.int 

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