INVITATION TO BID SALE OF ALIGHT DISPOSAL VEHICLES  

ALIGHT – RWANDA PROGRAM 

TENDER REFERENCE NUMBER: ALIGHT -RW-KGL-2024-1232

Kigali, Rwanda 

Invitation to Bid (ITB) 

Dear Sir/Madam, 

Subject: ITB for the Sale of ALIGHT Rwanda Disposal Vehicles 

ALIGHT Formerly American Refugee Committee (ARC) Rwanda, invites offers for the following used Vehicles being sold on an “as –is –where – is” basis whose details. 

• TOYOTA LANDCRUISER HARDTOP: 
• Quantity: Two (2) vehicles bearing IT registration Plate, all clearing & declaration fees applicable at bidders’ charge.

• TOYOTA FORTUNER:  
• Quantity: One (1) vehicle bearing IT registration Plate, all clearing & declaration fees applicable at bidders’ charge.

To enable you to submit your proposal for these vehicles, the following are attached 

• Timetable 
• About ALIGHT
• Background
• Instructions to Bidders 
• Conditions of Tender 
• Exhibit A: Bidders Submission Form
• Exhibit B: Cover Letter 
• Exhibit C: Bid Price Form 

All these vehicles are parked at ALIGHT Main office parking area, M& M Plaza KG 8 Avenue ( Remera) Time for visit is between 9:00 am and 4:00 pm from Monday December 2^nd to Thursday December 12^th, 2024.

Sealed bids should be submitted to ALIGHT Head Office, addressed to the Chairperson, ALIGHT Rwanda tender committee, and dropped in the tender box marked “Sale of ALIGHT Disposal Vehicles’’ on or before Friday December 13^th, 2024 at 9:00 am 

Opening of bids in presence of bidders will be done on Friday December 13^th, 2024 at 10:00 am at ALIGHT main Office.

The Chairperson 

ALIGHT Rwanda Tender Committee  

M&M Plaza KG 8 Avenue (Remera) 

P.O Box 2680, Kigali Rwanda  

Bidders should give their full names, physical address, email address, telephone numbers, bank account number, bank account name and bank name in their bid letter. 

The ALIGHT reserves the right to reject the bids which are considered unreasonable and stop the tender process.

Any additional information or clarification regarding this tender can be channeled through email at:procurement@WeAreAlight.org

The interested bidders are required to deposit an auction deposit of FRW 3,000,000(Three million Rwandan Francs) refundable, at ALIGHT’s Account Number 25046364001 open in I&M Bank.

Yours Sincerely     

ALIGHT, Rwanda Program 

TIMETABLE:

Issue of Tender: Wednesday December 2^nd, 2024 

Deadline for Reply: Thursday December 12^th, 2024 at 9:00 am

Opening of bids: Friday December 13^th, 2024 at 10:00 am

ABOUT ALIGHT:

The ALIGHT is an international humanitarian agency working with refugees, displaced people, and those at risk to help them survive crises and rebuild lives of dignity, health, security and self-sufficiency. 

Today, ALIGHT works in 12 countries around the world helping victims of war and civil conflict rebuild their lives. ALIGHT programs in Africa and Asia provide health care, clean water, shelter repair, legal aid, trauma counseling, microcredit, community development services, and repatriation assistance to two million people, annually. ALIGHT bases its relationship with uprooted peoples on mutual respect and a compassionate exchange of knowledge and values. 

ALIGHT works with refugee and local communities to build programs that: 

• Utilize the knowledge and experience of the people it serves. 
• Improve the lives of people in the community. 
• Train survivors and build the capacity of the community 
• Sustain themselves years into the future 

BACKGROUND 

The ALIGHT is a registered INGO in Rwanda. As part of the operations of the organization, ALIGHT informs the public that is selling its three used Vehicles, in good conditions. The public is invited to quote for all Vehicles or one. On as–is-where-is basis. 

• LANDCRUISER HARDTOP (2): IT 755 RD; IT 384 RF

• TOYOTA FORTUNER (1):  IT 207 RE

INSTRUCTIONS TO BIDDERS

• Participation is open, on equal conditions, to all interested persons. 
• By submitting a tender, the Bidder accepts in full the conditions of this tender, waiving his/her own conditions of sale. 
• Please read carefully all instructions and conditions. Please ensure that all relevant information and documentation is provided on time as failure to do so may result in rejection of your bid. 
• Order of requested documents in proposal: 
• Signed Bid Submission Form (Exhibit A) 
• Signed Cover Letter (Exhibit B) 
• Signed Bid Price Form (Exhibit C) 
• Copy of national identification. 

CONDITIONS OF TENDER 

Bidders are being invited to purchase vehicles which were being used by ALIGHT in their different activities. Tenderers accept to abide on the below terms and conditions: 

The person interested in bidding to purchase ALIGHT Vehicle shall have to submit the bidding document in the prescribed form attached to this tender to ALIGHT Head Office situated at KG 8 Ave, Kigali on or before 9:00 am on Friday December 13^th, 2024in a sealed envelope with the name of tender and plate number of the vehicle being bid for together with a deposit slip of FRW 3,000,000 (Three million Rwandan Francs) as auction guaranty deposit refundable, per each vehicle. 

• ALIGHT reserves the right to accept or reject the highest bid received or bid made without assigning any reason.
• The vehicles are being sold on an “as –is –where – is” basis. 
• Any tax, in respect of the vehicle, shall be payable by the successful bidder (s) and ALIGHT will not entertain any claim whatsoever in this respect. This is a pre-requisite condition to affect the transfer of ownership as required by Rwanda Revenue Authority.
• The successful bidder will be required to pay the entire amount through Bank account and presents a deposit slip within Four (4)days from the date of auction opening to ALIGHT’s Account number 25046364001 open in I&M Bank. 
• The guaranty deposit will be refunded to the unsuccessful bidder within two (2) days after the opening of auction through bank transfer to the bank account provided in his bid.
• If the successful bidder fails to pay the amount he has offered in his bid, his guaranty deposit will not be refunded.
• The vehicle and related documents will be delivered to the successful bidder after receiving his proof of payment of the whole amount and after receiving IT plate number inactivity certificate from Rwanda Revenue Authority
• The decision of the tender committee is final, in case of disputes of any nature, arising during the auction.
• Tender received after the tender closing date will not be considered.

Any queries about this tender should be addressed in writing to secretary at: rw.procurement@WeAreAlight.org

EXHIBIT A: BID SUBMISSION FORM 

DISPOSAL OF USED OFFICIAL VEHICLES THROUGH COMPETITIVE SALE 

Tender Reference No.: ALIGHT -RW-KGL-2024-1218- Vehicle Disposal 

BID PRICE FORM 

Name of Bidder:

Date of Preparation:

Physical Address:

Email Address:

Telephone Number:

Exhibit B: Cover Letter 

To: The Chairperson 

ALIGHT Rwanda Tender Committee  

M&M Plaza KG 8 Avenue (Remera) 

P.O Box 2680, Kigali Rwanda  

Dear Sir; 

I have reviewed the Bid Solicitation Documents, the receipt of which is hereby duly acknowledged to bid for the sale of ALIGHT vehicles through competitive sale as may be ascertained in accordance with the Price Schedule attached herewith and made part of this Proposal. 

I undertake, if the bid is accepted, to comply with all the provisions of the Invitation to Bid (ITB). If my bid is not accepted, please return my guaranty deposit to the bank account with following details:

Account Number: …………………………………………………………………………………

Account Name: …………………………………………………………………………………...

Bank Name: ………………………………………………………………………………………

I agree to abide by this bid for a period of 30 days from the date fixed for opening of bids in this ITB Procurement Notice, and it shall remain binding upon me and may be accepted at any time before the expiration of that period. 

We understand that ALIGHT is not bound to accept any bid you may receive. 

Full Name: ________________________ 

Designation: ________________________ 

Signature:_________________________ 

______________________ _________________________ 

Date Signed:Company Seal (If Applicable) 

Exhibit C: BID PRICE FORM 

Bidders should submit their Bid Price Forms in sealed envelope be deposited in the Tender Box, located at the reception  

M&M Plaza KG 8 Avenue (Remera) 

P.O Box 2680, Kigali Rwanda

Not later than 9:00 am on December 13^th, 2024.