Summary
Date Posted: Wednesday, November 06, 2019 , Base Salary: Not Disclosed

JOB DETAILS:

Resource Management Analyst
Job #: req4856
Organization: World Bank
Sector: Resource Management
Grade: GE
Term Duration: 3 years 0 months
Recruitment Type: Local Recruitment
Location: Kigali,RWA
Required Language(s): English
Preferred Language(s):
Closing Date: 11/17/2019 (MM/DD/YYYY) at 11:59pm UTC
Description
ABOUT THE WORLD BANK GROUP
Established in 1944, the WBG is one of the world’s largest sources of funding and knowledge for development solutions. In fiscal year 2013, the WBG committed $52.6 billion in loans, grants, equity investments and guarantees to its members and private businesses, of which $16.3 billion was concessional finance to its poorest members. It is governed by 188 member countries and delivers services out of 120 offices with nearly 15,000 staff located globally.
The WBG consists of five specialized institutions: the International Bank for Reconstruction and Development (IBRD), the International Development Association (IDA), the International Finance Corporation (IFC), the Multilateral Investment Guarantee Agency (MIGA), and the International Centre for the Settlement of Investment Disputes (ICSID). The World Bank is organized into six client-facing Regional Vice-Presidencies, several corporate functions, and is introducing fourteen Global Practices as well as five Cross-Cutting Solution Areas to bring best-in-class knowledge and solutions to regional and country clients. .

Roles & Responsibility:
The key accountabilities of the RMA are as follows:
Financial Management of Country Office Work Program and Resources
• Accountability: Under the supervision of the Country Director and the general direction of the CAO or Senior RM Officer, responsible for the effective financial management of country office expenses. Oversee the country office accounting function, including preparation of Monthly Submission Report, commercial bank account reconciliation, petty cash replenishment.
• Budget Planning & Monitoring: Work closely with the HQ RM Officer/Analyst in planning of expenses for day-to-day running of the country office, and report to the HQ Sr. RM Officer and Country Director on expenses throughout the FY.
• Cost Analysis and Effectiveness: In coordination with the HQ RMO/RMA, compile and analyze cost data at the country office level, measuring effectiveness and proposing solutions as needed. Undertake comparison of costs among different providers, seeking the best value for the Bank.
• Cash Balance: Ensure that unit has optimum cash balance in commercial bank. Prepare cash flow projections. Review accounting transactions, reconciliation reports, open-item reports, monthly accounting reports, scorecards, quality assurance reports
• Payments: Calculate, prepare and make payments for the country office against all expense categories, for IBRD and IFC.
Financial Control and Fiduciary Responsibilities
• Support internal controls framework of financial transactions and business operations to ensure financial integrity is maintained, including review of effectiveness of the internal control systems and monitoring, and providing advice for strengthening framework
• Work with Country Director/Manager to ensure a strong control environment in the office
• Provide guidance, advice, interpretation and recommendations to Country Director/Manager and staff on RM policies and procedures
• Ensure that audit and quality assurance review recommendations are implemented
• Coordinate preparation of Accounting Scorecard responses, and implement recommendations
• Maintain consistency in the application of accounting rules and procedures, including safeguarding of cash and checks
Team Lead Role:
• Coaches and mentor’s new recruits in overall RM tasks and institutional policies and procedures
• Guides and supervises other RM and Administration staff on agreed processes, and coordinates the integration and consolidation of country office inputs during planning and allocation exercises
• Exercises significant team leadership, encourages and promotes team spirit within the RM team and coaches junior RM staff
General Administration
• Collaborate with the Assistant Project Manager for facility management to ensure smooth operation of office facilities on a daily basis, seeking opportunities for improvement where appropriate
• Ensure that Bank’s assets and inventories are appropriately recorded and safeguarded
• Oversee the local administrative procurement of supplies, goods and services
• Help in development of administrative policies and practices in consultation with other units for the efficient and effective operation of the country office
• Liaise with local commercial house bank
Analysis, Monitoring, Reporting and Communicating
• Proactively establish and maintain interface with the client, providing high caliber support
• Organize and monitor work of RM Assistant (COA) and Transaction Specialist
• Review accounting transactions, reconciliation reports, open items reports, monthly accounting reports
• Monitor and review country office budget and expenses, identifying/resolving issues and discussing them with the HQ RMO/RMA and country office management
• Maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments and other day-to-day transactions
• Ensure effective back-up arrangement and timely submission of tasks/outputs
• Provide support to managers and staff in accessing management reports available in SAP and other information systems
• Analyze costs, including forecast of year-end budget status.
• Ensure compliance with specific institutional and regional guidelines
Other Duties and Responsibilities:
• Responsible for HR Benefits for local and international staff.
• Maintain the PeopleSoft/local interface with particular focus on financial assistance and IRS staff housing modules
• Communicate staff rules and procedures to all staff on a regular basis
• Maintain interaction with suppliers to enhance purchasing conditions.
• Handle all administrative procurement actions, including liaising with GSD as needed, for example vehicle purchases
• Collaborate with Assistant Project Manager for facility management in handling office building including remodeling of the offices, procurement of furniture and equipment, establishing and maintaining office services, facilities, utilities, etc.
• Liaise with HR Business Partner

General Competencies
• Integrity and Independence - Prepares accurate reports, ensuring that pertinent facts are fairly presented; shares information freely.
• Statutory and other Stakeholder Reporting - Can produce pro-forma financial statements and reports; familiar with disclosure requirements and accompanying notes, and management and auditor's reports.
• Internal controls and corporate procedures - Can analyze data and business processes to determine the viability of controls and procedures and identify any issues or areas of risk.
• Governance - Able to interpret the fundamental resource management requirements of a client's governing structures and to provide basic budget analysis.
• Planning and Budgeting - Can produce standard reports and budgets, and analyze budget information; understands the entity's funding structure and sources.
• Performance Evaluation and Reporting - Able to determine the information needs of users and present information that supports management decision making.
• Management Information and Tools Design - Able to analyze management information needs, accurately define requirements and ensure the quality of information produced.
• Financial Strategy - Understands what impacts the strength and integrity of the entity's income statement and balance sheet, and the Bank's lending products and basic pricing structures.
• Tasks and Workflow Management - Has excellent workflow management and task organization skills; able to take responsibility for all aspects of coordination of the workflow of assigned responsibilities.
• Transactions Processing and Quality Control
Core Competencies
• Client Orientation - Takes personal responsibility and accountability for timely response to client queries, requests or needs, working to remove obstacles that may impede execution or overall success.
• Drive for Results - Takes personal ownership and accountability to meet deadlines and achieve agreed upon results and has the personal organization to do so.
• Teamwork (Collaboration) and Inclusion - Collaborates with other team members and contributes productively to the team's work and output, demonstrating respect for different points of view.
• Knowledge, Learning and Communication - Actively seeks knowledge needed to complete assignments and shares knowledge with others, communicating and presenting information in a clear and organized manner.
• Business Judgment and Analytical Decision Making - Analyzes facts and data to support sound, logical decisions regarding own and others' work.

Minimum Education/Experience
• A relevant Advanced degree (e.g. Accounting, Business, Finance) OR a relevant
• Bachelor’s Degree plus an internationally recognized professional accounting qualification (e.g., CPA, CA, ACCA) OR completion of the RM Board-sponsored Supplementary Education Criteria Program (SEC)
• 5 years of experience in a relevant field, e.g. accounting, finance, business.
• Demonstrated expertise in management and/or financial accounting disciples • Demonstrated competency in people leadership

Job Education Requirements: Advanced degree

Job Experience Requirements: 5 years

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