Request for Quotations No. 2024-005 

Annual comprehensive vehicle Insurance coverages for IKT Two (2) vehicles 

Date: January 30, 2024 

Reference: Request for Quotation for Insurance Coverage for IKT vehicles 

Education Development Center (EDC) is a global nonprofit that advances lasting solutions to improve education, promote health, and expand economic opportunity, with a focus on vulnerable and under-served populations.   

The primary purpose of the 3-year, USAID-funded Teaching and Learning Materials, (Ibitabo Kuri Twese IKT) Market System Development is to strengthen the market system for teaching and learning materials and increase the quantity, quality, affordability, and accessibility of books and other reading materials (physical and digital) in schools, homes, and communities, contributing to improved reading outcomes.  

The information of the two (2) vehicles are listed as follow:

This procurement is open to Offerors from organizations within the authorized Geographic code of 935.  Code 935 authorizes purchasing goods and services from any country except prohibited source countries. 

EDC is seeking an Offeror to provide:

• Comprehensive Vehicle Insurance Services.

See the details of the coverage minimum list below for additional information. 

1. Loss or damage
2. Liability to Third parties

• Medical expenses

1. Towing of disabled vehicles 

Insurance Requirements:

Offeror/Service Provider is to provide a price quotation that will ensure, at a minimum, each vehicle is insured as below:  

1. Loss or Damage: Subject to the Limits of Liability, the service provider shall indemnify the Insured in the event of accident caused by or arising out of the use of the Motor Vehicle against all sums including claimant’s costs and expenses which the Insured shall become legally liable to pay in respect of (a) Death or bodily injury to any person except where such death or injury arises out of and in the course of the employment of such person by the Insured and excluding liability to any person being conveyed in or on the Motor Vehicle unless such person is being conveyed by reason of or in pursuance of a contract of employment. (b) Damage to property other than property belonging to the insured or held in trust by or in the custody or control of Insured or any member of the Insured’s household or being conveyed by the Motor Vehicle.
2. Liability to Third Parties: Subject to the Limits of Liability, the service provider shall indemnify the Insured in the event of accident caused by or arising out of the use of the Motor Vehicles against all sums including claimant’s costs and expenses which the Insured shall become legally liable to pay in respect of (a) Death of or bodily injury to any person except where such death or injury arises out of and in the course of the employment of such person by the Insured and excluding liability to any person being conveyed in or on the Motor Vehicle unless such person is being conveyed by reason of or in pursuance of a contract of employment. (b) Damage to property other than property belonging to the insured or held in trust by or in the custody or control of Insured or any member of the Insured’s household or being conveyed by the Motor Vehicle.
3. Medical Expenses: Subject to the limits of liability, the service provider shall have to pay to the Insured the reasonable medical expenses in connection with any bodily injury by violent accidental external and visible means by any occupant(s) of the Motor Vehicle as the direct and immediate result of an accident of the Motor Vehicle.
4. Towing of Disabled Vehicles: This Policy shall be operative whilst the Motor Vehicle is being used for the purpose of towing any one disabled mechanically propelled vehicle and the indemnity provided. 

Estimated Period of performance: February 12th, 2024, through January 11th, 2025 

Schedule of Events: 

The following schedule applies to this RFQ but may change in accordance with EDC’s needs or unforeseen circumstances. Changes in this timeline will be announced as formal modifications to the RFQ. 

Quotations received after this date will not be eligible for contract award. 

EDC shall evaluate all quotations based on:

• Price 

EDC may award one or more contracts resulting from this request to the offeror(s) whose quotation(s) conforming to this request offer(s) the greatest value. EDC may also (a) reject any or all quotations, (b) accept other than the lowest quotation, or (c) accept more than one quotation. 

Contracts may be issued for some or all of the deliverables. EDC may award a contract without discussions with offerors.  As such, offerors are strongly encouraged to submit their best quotations with their original submissions. EDC reserves the right to conduct discussions, which may result in revisions to quotations, with one or more than one or all offeror(s) if EDC determines, at its sole discretion, discussions to be necessary. Additional documentation may be required prior to selection and discussions may include oral presentations provided by the offeror. 

Quotations must include the following: 

1. On company letterhead and signed by authorized representative
2. A full itemized description of the insurance coverage being offered based on the requirements in the RFQ
3. Budget breakdown illustrating the premium cost per year for each vehicle insured.

The premium cost per year for staff/personnel involved in the case of an accident, etc. All pricing must be in Rwandan Franc (RWF).

4. Payment Terms including banking details.
5. Provide a brief description of the Offeror’s capabilities, experiences, resources, support and any current/recent experience for conducting similar scopes of work (described above). Insert specifics such as insurance information, warranties, guarantees, etc.
6. Documentation to verify licensure
   1. Registration Documents
   2. Taxation Certificate
7. Brief explanation of claim processing mechanism, timeline, and staffing
8. All quotations must be valid for minimum 30 days. 

Ensure at a minimum your quotation includes the following: 

Vehicle:

Accident: 

Clarification questions must be delivered via email to:

Education Development Center, Inc.

Attention: Procurement Department

E-mail: ryp@edc.org 

Offerors must indicate the following as the subject of the email: “Questions on “RFQ NO. 2024-005 for Annual Comprehensive Vehicle Insurance Coverages for IKT (2 vehicles)” 

All quotations must be received by EDC, before the deadline date and time in Line C in the schedule of events above. 

Please complete the following form and submit with your formal quotation. 

Please complete the following reference form and please provide references for where your firm has provided similar goods/ services.

Reference #1: 

Organization Name: ______________________________________________________________

Contact Person: _________________________________________________________________ 

Email Address: __________________________________________________________________ 

Telephone Number: ______________________________________________________________ 

Type of Commodities/Services Provided: _____________________________________________ 

Value of Commodities/Services Provided: ____________________________________________ 

Month/s and Year During Which Commodities Services were Provided: ____________________              

Reference #2: 

Organization Name: ______________________________________________________________ 

Contact Person: _________________________________________________________________ 

Email Address: __________________________________________________________________ 

Telephone Number: ______________________________________________________________ 

Type of Commodities/Services Provided: _____________________________________________ 

Value of Commodities/Services Provided: ____________________________________________ 

Month/s and Year During Which Commodities/Services were Provided: ____________________              

Reference #3: 

Organization Name: ______________________________________________________________ 

Contact Person: _________________________________________________________________ 

Email Address: __________________________________________________________________ 

Telephone Number: ______________________________________________________________ 

Type of Commodities Services Provided: ____________________________________________ 

Value of Commodities/Services Provided: ____________________________________________ 

Month/s and Year During Which Commodities Services were Provided: ____________________