Chance for Childhood

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Request for Quotation (RFQ)

“MONITROING, EVALUATION, ACCOUNTABILITY AND LEARNING” CAPACITY BUILDING FOR CHANCE FOR CHILDHOOD STAFF IN RWANDA.

Date: December 27^th, 2023

Subject: Request for Quotations

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Chance for Childhood (CfC) – Rwanda, seeks service providers to submit competitive bids for “Monitoring, Evaluation, Accountability and Learning “capacity building for 8 Chance for Childhood staff in Rwanda.

Introduction

We are child centred international non-governmental organization supporting children and young people in Africa who face inequalities such as lack of access to education and safe spaces, providing them with the tools and skills they need to build their own futures. 
We don’t work alone. Together with partners, supporters, children, and their communities, we protect, educate, and create lasting change for every child threatened by violence, neglect, and conflict. 

We believe that no child should have to fight for a safe, happy childhood. We exist to ensure that every child in Africa can thrive from their early years through to adulthood.

Our unique approach of analysing intersectional barriers enables us to reach the most marginalised children and communities, both in terms of complex needs (e.g., children with disabilities) and location (e.g., remote rural areas, informal settlements).  Chance for Childhood | Children's charity

BACKGROUND

Chance for Childhood Rwanda seeks quotations “Monitoring, Evaluation, Accountability and Learning “capacity building for Chance for Childhood staff in Rwanda and plans to issue a contract to one successful bidder through a full and open competition.

GENERAL REQUIREMENTS

Bidders are invited to submit quotations in accordance with requirements of the enclosed RFQ. Quotations must be received by Chance for Childhood no later than the date and local time stated in this RFQ.  Chance for Childhood requires that proposals remain valid for a minimum of 15 calendar days after submission.

The bidders should read the entire solicitation, which includes all pertinent technical sections and the terms, conditions and instructions required for submitting a quotation. This solicitation in no way obligates Chance for Childhood to award a contract, nor does it commit Chance for Childhood to pay any cost incurred in the preparation and submission of a quotation in response hereto.

Furthermore, Chance for Childhood reserves the right to reject any and all bids, if such action is considered to be in the best interest of Chance for Childhood.

PRICE SCHEDULE

Total price must include all taxes and fees, in Rwandan Francs, and should be expressed in a per unit basis, based on the needs listed below.

Specifications for the deliverables.

Monitoring, Evaluation, Accountability and Learning “capacity building

Required delivery time: within 1 month. And certificates should be delivered to the trained staff.

Evaluation Criteria

The contract will be awarded to the bidder that receives the highest score as set out in the criteria below.

The currency of the bid will be in Rwandan Francs (RWF) and will be inclusive of all applicable Taxes.

It is anticipated that award will be made solely on the basis of these original quotations.

However, Chance for Childhood reserves the right to conduct any of the following:

• Conduct negotiations with and/or request clarifications from the bidder prior to award.
• While preference will be given to bidders who can address the full requirements of this RFQ, Chance for Childhood may issue a partial award or split the award among various suppliers, if in the best interest of Chance for Childhood.
• Chance for Childhood may cancel this RFQ at any time.

TERMS AND CONDITIONS

1. The Request for Quotes is not and shall not be considered an offer by Chance for Childhood.
2. All responses must be received on or before the date and time indicated on the RFQ.  All late responses will be rejected.
3. All unresponsive quotes will be rejected.
4. All quotes will be considered binding offers.  Prices quoted must be valid for entire period provided by respondent.
5. All the tendering will be subject to CFC contractual terms and conditions and contingent on the availability of donor funding.
6. CFC reserves the right to accept or reject any quotation or cancel the tendering process at any time, without assigning any reason, and shall have no liability to any constructor submitting RFQs for such rejection or cancellation of the tender.
7. CFC reserves the right to accept all or part of the quotation when awarding the contract.
8. All information provided by CFC in this RFQ is offered in good faith. Individual items are subject to change at any time and all bidders will be provided with notification of any changes. CFC is not responsible or liable for any use of the information submitted by bidders or for any claims asserted therefrom.
9. CFC reserves the right to require any bidder to enter into a non-disclosure agreement.
10. The bidders are solely obligated to pay for all costs, of any kind whatsoever, which may be incurred by bidder or any third parties, in connection with the Response. All Responses and supporting documentation shall become the property of CFC, subject to claims of confidentiality in respect of the Response and supporting documentation, which have been clearly marked confidential by the bidder.

FORM/CONTENT OF RESPONSE

All quotations shall:

1. Be in the English language.
2. Contain detailed cost in Rwandan Francs (RWF), with applicable Tax/Charges clearly identified, and provided against each of the categories of services described in Charts above.  
3. Provide requested payment terms and conditions.
4. Describe the qualifications, experience, and capabilities of the company providing the type of services being request by this RFQ.
5. Provide at least 3 references for similar procurements with a description of the work done and the dates performed.
6. Include a contact name, email address, and telephone number to facilitate communication between CFC and the company.

A brief outline of the company and services offered, including:

1. Full legal name, jurisdiction of incorporation, and address of the company
2. Full legal name and country of citizenry of company’s President and / or Chief Executive Officer and / or all other officers and senior managers of the company
3. Year business was established.
4. Business registration certificate
5. Evidence of business registration and a valid RRA tax clearance certificate
6. Valid RSSB clearance certificate.

SCHEDULE OF EVENTS

1. Questions regarding this request may be addressed to the Country Representative at apply@chanceforchildhood.org and must be received no later than January 5^th, 2024.  Responses to questions will be distributed to all interested parties no later than January 10^th, 2024. 
2. Responses to the RFQ should be in a pdf format and addressed to the attention of  Country Representative and sent to the email apply@chanceforchildhood.org clearly indicating the subject line “ “Monitoring, Evaluation, Accountability and Learning “capacity building for Chance for Childhood staff in Rwanda” and no later than January 15^th, 2024 at 5:00pm.