Request for Proposal-Transport Services
The African Institute for Mathematical Sciences (AIMS) is a pan-African network of centres of excellence enabling Africa’s talented students to become innovators driving the continent’s scientific, educational and economic self-sufficiency.

Request For Quotation
To: Whom it may concern
From: Operations Department, Global Secretariat
cc: AIMS-Teacher Training Program Our file ref.:SC-RW-TTP-RFQ-02-2023-03-24
Request for Proposal-Transport Services
Date: 24/03/2023 N° of pages including this page: 20
Re: Quotation Request for Transport Services
If you do not receive all pages, please contact us immediately. Thank you.
MESSAGE:
Dear Sirs/Madam,
This is the African Institute for Mathematical Sciences, Next Einstein Initiative (AIMS-NEI) in Kigali. We would like to request your best and final offer (BAFO) in Rwandan Francs (RWF) for the following services
1. Type and Quantity:
• Provision of a SUV car that can carry 1-7 people (4WD TXL) minimum in two (2) days (offer form I)
• Provision of a coaster bus that can carry 1 – 29 people minimum in one (1) day(offer form II)
• Provision of a coaster bus that can carry 1 – 29 people minimum in eights (8) days(offer form III)
• These services will be provided on needed basis to AIMS NEI activities at the schools and places listed in Annex 2(offer form I, Offer form II, and offer form III).
2. Inspection:
Vehicle inspections may be carried by AIMS staff before the travel
3. Destination:
All services will be provided between the districts and places stated above
4. Payment:
Payment will be effected within 30 days from provision of invoice by the supplier and all supporting documents, i.e. commercial invoice, EBM receipt, signed logbook by AIMS staff showing destination and time. All invoices should be in local currency (RWF)

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5. Your offer should clearly state the following:
• Location and contact details of your company
• Price per service mentioned above ( Offer form I, offer form II and offer form III)
• Bank information (Bank name, bank account and account name)
• (If any)

Kindly use your company’s letterhead for your quotation
6. Pertinent information:
• Proposal is required for the Provision of Transport Services according to the details listed above.
• AIMS-NEI Purchasing Terms and General Conditions attached hereto are applicable.
• Having worked with AIMS previously is an added advantage
• The proposal cost must include price for fuel and the driver. The driver must be familiar with all districts in Rwanda and should be able to speak English and Kinyarwanda
• The service provider should be ready to provide their services under different conditions like working past regular hours, provision of services on short notice
• In case of any emergency, the service provider should be ready and able to replace the car and the driver.
• The bids must be sent as a one PDF document
• Previous experience providing a similar service (Three recommendation letters from year 2021 up to now).
• Provide a list of three (3) references with contact number and their email addresses.

7. All or None Clause:
The AIMS-NEI reserves the right to accept the whole offer or to cancel the tender.
Please note that AIMS-NEI is not bound to select any of the firms submitting bids and does not bind itself in any way to select the firm offering the lowest price. Furthermore, the contract will be awarded to the bid considered most responsive to the needs, as well as conforming to AIMS-NEI’s general principles, including economy and efficiency and best value for money Should your offer be accepted, you will be required to sign, stamp the contract and return a copy confirming your acceptance of the agreed terms and conditions as per attached Annex 1.

8.Required documents and certificates:
(All documents in English)
• Financial offer– signed and stamped detailed quotation (including cost per unit) and all applicable charges in Local currency (RWF)
• Business registration certificate from RDB
• A valid tax clearance certificate.
9. Validity:
Your offer must remain valid until 25/04/2023 before which a flame work agreement, if placed, should be accepted by you.
10. Offer:
Offer in one full set (a single PDF file with all pages arranged according to the listed order in “Required documents and certificates” above) must be sent no later than 5:00 pm, Kigali Time, on 05/04/2023
to the email ttp-pamo-transport-procurement-2023@nexteinstein.org
Only bids submitted to this email address above will be considered.
Please send your enquiries to this email procurement-enquiries@nexteinstein.org
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