Project:

Ingobyi Activity

RFQ Number:

307

For the Procurement Of:

IT Equipment

Issuance Date:

06/01/2023

Due Date and Time for Receipt of Offers

20/01/2023

ITEM

NO.

GENERIC DESCRIPTION

TECHNICAL SPECIFICATIONS, QUALITY AND SPECIAL FEATURES REQUIRED

Unit

QUANTITY

1

Access points

UBIQUITI: UniFi AC Long Range Access Point 802.11ac Dual Radio Long Range Access Point. The UniFi AC LR AP

Each

32

2

Switches

Cisco Switch catalyst 9300 series

Each

16

3

Servers

HPE ProLiant DL360 Gen10 Intel® Xeon® Scalable 4208 (8 core, 2.1 GHz, 85W),16GB (1 X 16GB) RDIMM,2TB HDD, Ethernet 1Gb 4-port 366FLR Adapter, Smart Array P408i-a/2GB and Smart Storage Battery,1 x HPE 500W Flex Slot Platinum hot-plug power supply, (4.29 x 43.46 x 70.7 cm),13.04 kg - 16.27 kg

Each

8

4

Racks for Switches

4U Rack

Each

16

ITEM

NO.

GENERIC DESCRIPTION

TECHNICAL SPECIFICATIONS, QUALITY AND SPECIAL FEATURES REQUIRED

Unit

QUANTITY

5

Racks for Servers

42 U Rack

Each

5

6

Desktop

HP 290 G4 Microtower PC

•Windows 10 Pro

•Intel® Core™ i7 10 Generation

•8 GB DDR4

•1 TB HDD with APC 700VA

Each

32

7

Thunder and Ligthening protection Rod

Each

5

8

UPS for Servers

Start-UP Service for 5KVA UPS

Each

8

9

Transport and Installation

Transportation and Installation Fee  of the equipment at the following eight(8) health centers: Kagitumba, Nyakigando Health centers  in Nyagatare District, Gashaki and Muhoza  Health centers in

Musanze district,  Musasa and Kinihira Health center  in Rutsiro District and

Cairos and Kagugu Health Centers in Kicukiro and Gasabo districts.

    Each

8

CONDITIONS REQUIREMENTS

DELIVERY OF QUOTATION

By email through ingobyiprocurement@intrahealth.org

Quotation should be accompanied by the following:

1.       Vendor compliance form( attachment 1)

2.       Company Registration Certificate

3.       VAT registration Certificate

4.       Valid Tax Clearance Certificate

5.       Proof of using EBM invoice

6.       Provide at least 3 references(certificate of good completion with contracts/LPO) for similar deliveries in the recent five years).

7.       Provision of  bid guarantee of Rwf 1,000,000 issued by reputable banking institutions in Rwanda. Bid guarantee from Insurance companies will not be accepted.

Any bidder missing any of the above documents will be automatically disqualified.

Note: While quoting please indicate the followings:

• Colored catalogue of  equipment you are quoting  with clear specifications.
• Indicate the source and manufacturer  for each item quoted for.

Evaluation criteria

1.     Cost score:-Price quoted(80 Marks). The price quoted should be inclusive of taxes where applicable.

2.     Delivery time(20Marks).

NB: Make sure your quotation is in Rwandan francs only accompanied with all necessary details  (e.g bank details ,contact person, etc.)

VALIDITY OF QUOTATION

90 DAYS

DELIVERY PLACE

IntraHealth/USAID Ingobyi Activity office, Located at Kacyiru, Golden Plaza Building, in the 3rd Floor.

GENERAL TERMS AND CONDITIONS

Quotations should clearly state unit price, costs to ship/transport the items to the address provided above (DELIVERY PLACE), and total price. Quotations must be typewritten or in ink and submitted on company letterhead.

Please include estimated shipping time(delivery period).

If item quantity is not currently in stock, include expected dates when item quantity will be in stock.

IntraHealth reserves the right to a) reject any and all offers, in whole or in part, for any reason whatsoever, b) waive immaterial requirements, and c) pursue purchasing in a manner that is in the best interest of IntraHealth.

United States law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. The supplier must ensure compliance with these laws in any resultant contract from this RFQ.

SECTION 889 COMPLIANCE REQUIREMENTS

A vendor’s ability to comply with Section 889(b) of the John S. McCain National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2019 (Pub. L. 115-232), as implemented through 2 CFR 200.216 for U.S. organizations and the standard provision "Prohibition on Certain Telecommunication and Video Surveillance Services or Equipment (August 2020)" for non-U.S. organizations, will be factored into the evaluation criteria. Section 889 prohibits use of/contracting with entities that use the prohibited technologies outlined in the rule. In the event compliant services are not available in a given location, IntraHealth is eligible for a waiver from USAID/ PEPFAR (CDC). All vendors funded by USAID projects must be in compliance with this rule by October 1, 2028.  All vendors funded by CDC PEPFAR projects must be in compliance with this rule by no later than September 30, 2022.

What is prohibited?

• Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities).
• Video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities), used for the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes.  
• Telecommunications or video surveillance services provided by such entities or using such equipment.
• Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. [i.e. TBD]

What companies are prohibited?

The following companies, including their affiliates and subsidiaries, are prohibited:

• Huawei Technologies Company
• ZTE Corporation
• Hytera Communications Corporation
• Hangzhou Hikvision Digital Technology Company
• Dahua Technology Company 

Bidders for the provision of telecommunications or video surveillance equipment and/or services must complete and submit the questionnaire in Attachment 1 by the submission deadline. 

PAYMENT TERMS:  within 30 days after delivery and submission of invoice with complete documents

NAME, FUNCTIONAL Title

: Dr. Samson Radeny, COP

SIGNATURE AND DATE:

_____________________________________________

CONTACT ADDRESS TO SUBMIT QUOTATION:

EMAIL: ingobyiprocurement@intrahealth.org

SUBMISSION DEADLINE AND TIME: Friday January 20,2023  before 5:00PM.

☐ Cellular phones 

☐ Cellular hot spots 

☐ DSL equipment 

☐ Fax equipment 

☐ Internet routers  

☐ Media transcoders (fiber to ethernet or over the air radio to Ethernet) 

☐ Modem equipment 

☐ Network cards 

☐ Network firewalls 

☐ Network hubs 

☐ Network switches 

☐ PBX equipment (telephone network server/and switches) 

☐ Satellite equipment (phones and satellite dish equipment) 

☐ Security equipment (cameras, access control systems, alarm equipment) 

☐ Servers that dial phones (Mhero/Rapid Pro or similar equipment) 

☐ Tablets 

☐ Television equipment (DSTV boxes or similar) 

☐ Video conference equipment 

☐ Wi-Fi access points 

☐ Wi-Fi hot spots 

☐ Mobile/Cell phone plans   

☐ Internet service plans 

☐ Mobile/Cell phone minutes   

☐ Internet service minutes 

☐ Landline phone service 

☐ Cloud hosting service  

☐ Other (describe): Desktop computers

A.   

B.  

Entity name   
(that produced the covered equipment)  

DUNS#  

CAGE code  

Original equipment manufacturer  

Distributor  

Brand  

Model #  

Item Description