Project Mid-term Evaluation: Promoting Integrated Child Development and Inclusive Services for All
Handicap International Federation/Humanity &Inclusion (HI) is an Independent and impartial aid and development organization with no religious or political affiliations operating in situations of poverty and exclusion, conflict and disaster. We work alongside people with disabilities and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.
As of January 24, 2018, the Handicap International Federation is implementing programs under the "Handicap International/Humanity & Inclusion" (HI) working name. However, the legal name does not change; it remains "Federation Handicap International".
HI has a long track record in maternal and child health, paediatric rehabilitation and inclusive education programs. For the past 10 years, HI has been working to integrate these interventions to create cross-sectoral early childhood development (ECD) programmes in Southeast Asia the Middle East and North Africa. Since 2019, HI's ECD projects have respected the principles of nurturing care for children
0.2. About Humanity & Inclusion in the country/region
HI presence in Rwanda started in 1994, in the aftermath of the genocide perpetrated against Tutsi.
From 1994 to 1996, HI worked alongside many other NGOs to provide emergency assistance to a population plunged in extreme distress, misery and poverty. From 1996 to 2000, HI started to engage in long-term activities, aiming at improving the living conditions of people most at risk of exclusion, particularly those with mental health problems, and HIV / AIDS, by providing them with appropriate support.
Since 2001, HI implements and supports development projects to prevent gender, disability and age-based violence, to provide physical and functional rehabilitation, mental health and psychosocial support, to promote inclusive education and early childhood development. Finally, HI promotes the inclusion of people with disabilities in society by supporting organisations of people with disabilities and civil society actors.
HI is currently present in all 30 districts of Rwanda. Since 2021, regionalization with Uganda and Kenya is in place to facilitate decision-making and provide technical support closer to our areas of intervention.
HI Rwanda covers the following areas:
1. Context of the evaluation
1.1. Presentation of the project to be evaluated
HI signed a new framework agreement with the Belgian government in 2022. Rwanda, DRC and Uganda are three of the eight targeted countries of this 5-year programme. In these three countries, the projects implemented follow the nurturing care approach developed by the WHO, the World Bank and UNICEF.
Project title |
Promoting integrated child development and inclusive services for all |
Implementation dates |
January 2022 – December 2026 |
Location/Areas of intervention |
Rwanda: Western Province (Karongi District), Northern Province (Gicumbi and Musanze Districts) and Southern Province (Muhanga District). |
Operating Partners |
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Target Groups and beneficiaries |
Target group(s) 352 professionals from 29 health facilities and 3 specialized hospitals/centres; 22 staff from 44 early childhood development centres; 110 teachers and 550 children from clubs in 22 inclusive schools, 1500 volunteers active in postnatal visits, 14 local manufactures of assistive devices. Beneficiaries 5455 pregnant women; 2188 mothers in postnatal visits; 5455 newborns; 610 children at risk of developmental delay; 3300 children from 44 ECD services; 2200 caregivers in well-being, 525 children with disabilities and 18656 pupils from 22 inclusive schools. |
Project Budget |
2,069,925.52 euro |
Objectives of the project |
Improve the motor, language and social development and quality of life of children (0-12 years), especially those with disabilities or at risk of developmental delay. |
Expected results and indicators |
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Main activities implemented |
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Annex 1: Theory of change of the project
1.2. Justification of the evaluation
The project’s duration is five years and as per HI’s Project Quality Policy (PQP) guidelines, a mid-term evaluation is mandatory. The purpose of this mid-term evaluation is to understand the effectiveness of the project and the extent to which it has contributed to advancing its objectives. It also aims to identify the lessons learned to date, areas for improvement and challenges constraining progress to be considered when planning for the second period of the project and the continuation of the program.
The main addressees of the mid-term evaluation are:
The dominant motivation for this mid-term evaluation is to assess the level and conditions of progress for the Nurturing Care Framework operationalization, learn and identify the necessary adjustments of the project interventions.
2. Objectives of the evaluation
2.1. Overall objectives and expectations of the evaluation
The overall objective is to establish the Relevance, Compliance, Efficiency, Accountability to populations, Partnership of the project interventions and assess the level and conditions of progress for the Nurturing Care Framework operationalization in the 2022-2026 project intervention. It is expected from this mid-term evaluation to provide realistic and feasible recommendations and suggestions in terms of developing optimal strategy and work plan for the next phases of the project. In addition, to provide lessons learned that will feed in project intervention and achievements.
This mid-term evaluation will cover the period of January 2022 until June 2024 in the 4 districts covered by the intervention and at national level.
2.2. Specific objectives
The mid-term evaluation will:
2.3. Evaluation criteria and evaluative questions
The mid-term evaluation will assess and provide recommendations related, but not limited, to the following criteria and evaluative questions:
2.3.1. Relevance:
Needs
Lessons learned
2.3.2. Effectiveness
Results
2.3.3. Efficiency:
Skills
Optimisation
2.3.4. Partnership:
Collaboration:
Involvement:
3. Evaluation methodology and organization of the mission
3.1 Collection methodology
The evaluation shall be conducted by an external evaluator. HI recommends the use of both qualitative and quantitative methods of data collection. Three categories of data collection methods are mainly recommended:
The evaluator must propose his detailed methodology in its technical offer. The timetable should include HI's validation of the tools to be used.
Please note that the evaluator must clarify in advance with all actors involved in the evaluation which information he/she is looking for hence the importance of communicating a plan of all scheduled meetings and their objectives.
3.2 Actors involved in the evaluation
Actor |
Roles |
Project staff (HI and partners) |
The project team (including the Senior Project Manager, the Zone 1 and 2 project supervisors and the data base officer) will be responsible for the effective planning and implementation of the activity. |
Shared services |
Contribute to the evaluation organisation and respond to the evaluator questions |
Steering committee |
Composed of: Regional MEAL Manager, Senior Project Manager, project supervisors, NC Specialist and Log manager, ROE and HVP Gatagara representatives Roles:
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Project target Groups (representatives) |
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Beneficiary representatives |
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3.3 Organization of the mission
The evaluation steering committee composition and role are described in section 3.2.
The evaluator shall keep open communication with the steering committee members on the progress and results of the evaluation completed.
4. Principles and values
4.1. Protection and Anti-Corruption Policy
Protection of beneficiaries from sexual exploitation, abuse and harassment |
4.2. Ethical measures*
As part of each evaluation, HI is committed to upholding certain ethical measures. It is imperative that these measures are taken into account in the technical offer:
*These measures may be adapted during the completion of the inception report.
4.3. Participation of stakeholders and populations
Different stakeholders are key actors in this mid-term evaluation. The evaluator shall consult the steering committee in the construction of data collection tools and involve all necessary actors as stipulated in section 3.2.
4.4. Others
Any incident encountered during the evaluation shall be directly reported to the HI focal point designated for this mid-term evaluation.
5. Expected deliverables and proposed schedule
5.1. Deliverables
The expected deliverables are:
Please note that the draft and final reports will be the exclusive property of HI. Any communication or publication related to the report document will be subject to prior agreement with HI.
The final report should be integrated into the following template: |
The quality of the final report will be reviewed by the Steering Committee of the evaluation using this checklist: |
5.2. End-of-Evaluation Questionnaire
An end-of-evaluation questionnaire will be given to the evaluator and must be completed by him/her, a member of the Steering Committee and the person in charge of the evaluation.
5.3. Evaluation dates and schedule
The Mid-term evaluation is expected to start in October 2024. The total evaluation period from inception until submission and acceptance the final report should not exceed December 31st, 2024. The total duration of the mission is estimated at 20 days spread over that period. This period includes:
It will be up to the evaluator to propose a detailed work plan, clearly showing the different phases of the mid-term evaluation: inception/preparation, data collection, analysis, completion.
6. Means
6.1. Expertise sought from the consultant(s)
The evaluation mission will be carried out by an external evaluator having the following skills and experience, duly referenced:
a) Proven experience and expertise (minimum 3 years) in early childhood development /Nurturing care. Experience and expertise in at least one of the following areas (1) Functional rehabilitation (2) Inclusive Education (3) Protection will be an asset;
b) Experience in evaluating early childhood development /Nurturing care projects (at least 2 similar projects) in Africa;
c) Proven evaluation experience (minimum 4 projects) in East Africa Countries;
d) Fluency in French and English.
Required administrative documents to submit:
6.2. Budget allocated to the evaluation
Expenses for international travels, data collectors, participants’ perdiem and transport, accommodation and translation fees are included in the financial offer by the consultant. Other expenses such as project’s team perdiem, accommodation are paid by HI. Payment will be released in two instalments:
By validation, we mean validation of the quality and under no circumstances of the appreciation of the project evaluated (based on the quality checklist attached, see above section 5).
6.3. Available resources made available to the evaluation team
7.Submission of bids
The technical offer (not exceeding 10 pages) should include letter of motivation, CV or previous experience in similar consultancy, details of 3 individuals/ institutions to be contacted for reference checks, understanding of TOR, proposed methodology, workplan, timeline, schedules of deliverables.
The financial offer should specify cost per day of each contributor; a breakdown of intervention time per contributor and per phase; additional costs (additional services and documents); overall cost of the intervention including transport costs, logistical/meeting costs, translation costs, etc.
Incomplete applications will be declared ineligible and will not be included in the selection process.
Electronic submissions must be received at the address specified below by August 07, 2024, 0:00, Rwanda Standard Time and please make sure that the submission is titled with the exact same solicitation reference number stated above. Submissions must be forwarded in electronic format only in PDF to dao@rwanda.hi.org
Quotations should not contain any unnecessary promotional material or elaborate presentation formats (black and white is preferred). Companies/individuals must not submit zipped files. Those pages requiring original manual signatures should be scanned and sent in PDF format as an email attachment. Please reference the RFQ Number and RFQ Name in the e-mail subject line.
Thank you and we look forward to receive your proposal.
Mélanie GEISER
Country Manager
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