REQUEST FOR EXPRESSION OF INTEREST

WEBSITE DESIGN CONSULTANT

Type of Consultancy: Individual Consultant (Short Term)
Application to be submitted on procurement@iphr-ipdh.org

1. ABOUT ORGANIZATION
Initiatives for Peace and Human Rights (iPeace) is a Rwanda-based non-governmental organization that strives to enhance the culture of peace in the Great Lakes region through human rights and good governance education.

iPeace is proud to be an Equal Employment and Opportunity and Affirmative Action Employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), gender identity, age, status as individual with a disability, or other applicable legally protected characteristics. All employment is decided on the basis of qualifications, merit, competence, and business need.

2. BACKGROUND & OBJECTIVE
It is the reason why iPeace seeks to hire a Website Design Consultant to revamp and resplendish its website presence by redesigning the current website and identifying a web host who can best serve the mission of the organization.
As a growing organization, Initiatives for Peace and Human Rights (iPeace) is having an increasing number of projects to be implemented with the support of many donors in different countries. The current website of the organization has been built since 2011 and hosted by Weebly. In the meantime, a lot of pages and contents have been accumulated on the website, and due to the website host’s policies iPeace website is inaccessible in some countries where the organization has activities or followers.

The objective of this assignment is to develop a comprehensive, interactive, and user-friendly website for iPeace that can be accessible worldwide. The website designer will be responsible for designing and building the interface, navigation and aesthetic website for iPeace.

3. TERMS OF REFERENCE

3.1. Scope of work
The consultant will undertake the following tasks:
• Review and reassess current contents on iPeace website with the support of the organization appointed staff;
• Redesign the organization’s website to respond to its current and future online presence needs;
• To design user-friendly, well-looking, and engaging multi-language webpages that reflect iPeace’s vision, mission and activities;
• To organize and assure seamless move of iPeace website from Weebly to another costeffective and secure professional host that will allow the new website to be accessible worldwide and without interruption;
• Integrate iPeace CMS programs and data feeds into the website
• Optimize iPeace website for maximum speed and scalability
• Liaise with back-end developers to ensure web and app logic is properly integrated
• To ensure website function and stability across devices, i.e. desktop, mobile, tablet, etc.
• To provide internal support and external customer service throughout the build and launch process of the website
• To train iPeace designated staff on website updating and troubleshoot handling

3.2. Qualifications and Experience required
It is required from the consultant to provide a technical and financial offer. The financial offer has to indicate the consultancy fee per day. The consultant is also required to fulfill the following:
• At least a Bachelor’s degree in computer technology and web design (such as web graphic design) or any other relevant fields,
• Experience with modern web design and hosting processes, systems, and procedures
• Knowledge and experience of migrating websites from one hosting to another without compromising the content;
• Strong organizational and analytical skills
• Have a minimum of 3 years of experience in web designing;
• Proof of previous work with human rights oriented non-governmental organizations
• Excellent command of English and French with outstanding writing skills are required;

3.3. Guidelines for Technical and Financial Offer
Technical Component: The technical component of your proposal should be concisely presented and structured in the following order to include, but not necessarily be limited to, the following information:
• Description of the consultant/firm and their qualifications to do the assignment
• A brief description of consultant/firm and an outline of recent projects, of a similar nature, which have been undertaken by the consultants or their firm. Consultant must also provide references and any information that will facilitate iPeace to evaluate the firm’s substantive reliability, financial and managerial capacity to provide the services.
• Understanding of the Requirements for Services, including Assumptions
• Include any assumptions as well as comments on the information contained in the TOR, or as the consultant may otherwise believe to be necessary, as well as a detailed description of the manner in which they would respond to the request.
• Proposed personnel to carry out the assignments

Please include a presentation of the consultants proposed for this service delivery, with their qualifications and experience, to be accompanied by their curriculum vitae/résumé.

Financial Component: A separate financial component must contain an overall offer in Rwandan Francs calculated per day. The price component must cover all the services to be provided including taxes and a 3-month after-service support.
3.4. Evaluation of Proposals

For the award of this consultancy, iPeace has established evaluation criteria which govern the selection of proposals received. Evaluation is made on a technical and financial basis as follows:

The technical component will be evaluated using inter alia the following criteria:
• Consultant/firm’s General Qualification: The firm’s general reliability as well as technical expertise and capacity in the specific field of the assignment;
• Consultant/firm’s Experience: Company’s understanding of the TOR’s, demonstrated experience in conducting the similar work;
• Qualifications and competency of the firm and staff assigned: experience and knowledge of the proposed consultants in past projects of a similar nature (quality of the CV).

The financial component will use the following criteria:
• The maximum number of points will be allotted to the lowest price proposal that is opened and compared among those selected firms. All other price proposals will receive points in inverse proportion to the lowest price.
• iPeace is not bound to select any of the firms submitting proposals and does not bind itself in any way to select the firm offering the lowest price.

3.5. Duration

Page | 3 The successful consultant/firm will start this assignment as soon as possible following the completion of the recruitment process and signing the contract thereof. The duration of the consultancy is expected to be not more than 5 working days from the signature of the contract.

4. HOW TO APPLY

iPeace invites qualified consultants to indicate their interest in providing the above-described service. Interested consultants shall provide information on their qualifications and experience demonstrating their ability to undertake this assignment (documents, reference to similar services, previous experience, etc.).

Expressions of Interest must be sent electronically to procurement@iphr-ipdh.org no later than 27 August 2021 at 5:00 pm local time (Kigali – Rwanda) and specifically mentioning “Consultancy for Website Design” in the subject.

Applicants are requested to hold their offer valid for 30 days from the deadline for submission. iPeace will make its best effort to select a consultant/firm within this period.

Please note that the cost of preparing a proposal and of negotiating a contract, including any related travel, is not reimbursable nor can it be included as a direct cost of the assignment.
Any requests for clarification should only be referred by email at procurement@iphr-ipdh.org. iPeace may, at its discretion, copy any reply to a particular question to all other applicants. iPeace will endeavor to respond to all questions promptly in that period.

5. EQUAL OPPORTUNITY & NO CORRUPTION

iPeace is proud to be an Equal Employment and Opportunity and Affirmative Action Employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), gender identity, age, status as individual with a disability, or other applicable legally protected characteristics. All employment is decided on the basis of qualifications, merit, competence, and result-delivery need. iPeace conducts its activities professionally, with integrity and in compliance with laws of those jurisdictions. As part of its commitment to ethical practices, iPeace does not tolerate acts of bribery or corruption. No person, agent or organization has been mandated by iPeace to receive, orient or facilitate any job application nor is there any fee whatsoever to submit, review, or assess a job/consultancy application.

Any promise/threat by whoever to positively or negatively influence a job/consultancy application process is null and void.

Paulin Muhozi
Country Director

Attachment:
PDF icon Call for WEB DESIGN CONSULTANCY58a0bfbdd250f572d4c3392f8148130c.pdf