REQUEST FOR PROPOSAL TO REPAIR CRITICAL HEALTHCARE EQUIPMENT (S)
Repair of healthcare waste incinerators, sterilization machines for disinfecting medical instruments, wastewater treatment plants and oxygen plants.
USAID Tubeho is a $60 million, five-year project (August 3rd, 2023 - August 2nd, 2028) designed to accelerate progress towards reducing maternal, newborn and child morbidity and mortality in Rwanda by strengthening service delivery and support health program implementation across MNCAH, FP/RH, malaria services, and Global Health Security. It contributes to capacity building for providers and institutions. The project is implemented by a consortium of eight local and international organizations led by Jhpiego in 20 districts. The project increases access to, availability, and delivery of evidence-based, quality, and respectful Maternal, Newborn, Child, and Adolescent Health/Family Planning/Reproductive Health/Malaria services in alignment with national priorities and global standards and strengthens the ability of the entire health sector in Rwanda to respond to emerging global health threats. A special component of the project helps increase the use of data and evidence for adaptive learning in programming related to malaria, maternal and child health, and family planning.
An assessment conducted by the USAID Tubeho team, in collaboration with hospital staff from supported hospitals in the eastern, southern, and northern zones, aimed to evaluate service delivery in these hospitals. This assessment, which included consultations with specialists and hospital leadership, identified several critical medical equipment issues requiring repair and maintenance. These issues included defective healthcare waste incinerators, sterilization machines for disinfecting medical instruments, wastewater treatment plants, and inoperative oxygen plants. Consequently, the repair of the identified critical medical equipment in USAID Tubeho-supported hospitals will target Rutongo, Kinihira, Nemba, Byumba, Gitwe, Munini, Remera-Rukoma Rwamagana and Nyamata hospitals.
III. Rationale
Repairing healthcare waste incinerators, sterilization machines, wastewater treatment plants, and oxygen plants are critical to ensuring the safety and efficiency of hospital operations. Properly functioning incinerators and sterilization machines are essential for managing medical waste and preventing infections. Efficient wastewater treatment plants ensure environmental safety and compliance with health regulations. Oxygen plants are crucial for patient care, especially in critical situations. These activities support the overall goal of enhancing healthcare delivery, protecting both patients and healthcare workers, and ensuring sustainable and safe medical practices in supported hospitals.
Purposed Scope
The USAID Tubeho Project invites qualified and experienced contractors to provide services for the repair, and maintenance of critical medical equipment. This includes healthcare waste incinerators, sterilization machines for disinfecting medical instruments, wastewater treatment plants, water pumps for clean water, and the repair of oxygen plants in the identified supported hospitals to ensure optimal operation.
The Terms of Reference for the deliverables are detailed in the following annex:
Lot 4 _ Repair of Oxygen Plants
Expected Deliverables
Additional Deliverables:
Mandatory Requirements
To be considered for this tender, interested contractors must meet the following mandatory conditions:
Submission guidelines
Tender documentation should demonstrate that the interested contractors satisfy the conditions stated above and can meet the specifications and timeframes. Documentation must also include supporting examples to address the evaluation criteria.
Tender documentation should outline the interested contactor’s complete proposal:
Tender Clarification
Any clarification questions from applicants must be submitted by email to Rwanda.Procurement@jhpiego.org at least 2 days before the submission deadline A summary of all questions received with an associated response will be shared with each applicant who addressed a concern.
VII. Evaluation criteria
USAID Tubeho Project will select a contractor based on Jhpiego’s evaluation of the extent to which the documentation demonstrates that the tenderer offers the best value for money, and that the tenderer satisfies the following criteria:
Evaluation criteria |
Score/70 points |
Technical Expertise and Experience
|
25 |
Capacity to Deliver
|
15 |
References and Past Performance
Submit Successful Completion Certificates. |
15 |
Warranty |
15 |
Sub-total Technical Proposal |
70 |
Sub-total financial proposal
|
30 |
Total |
100 |
VIII. How to Apply
Application file should include the following:
The financial proposal should detail i.e Breakdown of the proposed budget for the assignment with (tax inclusive) in local currency.
Interested individual contactor(s) or companies are encouraged to submit both technical proposal and financial proposal in separate sealed envelopes not later than 25/09/2024, at 1:00 PM, local time. Indicate on the envelopes: “Assessment and Repair of Critical Medical Equipment at Hospitals supported by USAID Tubeho Project’’
Address your Proposal to the Finance and Operations Director at JHPIEGO, Gasabo, Kacyiru, KG 563 ST ROAD, Golf View Rise Building, 3rd Floor. Tel: 0788381188.
For any inquiry, please submit through, Rwanda.Procurement@jhpiego.org in at least 2 days before the bid’s submission deadline.
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