TERMS OF REFERENCE TO RECRUIT A COMPANY HELPING IN T-SHIRT PRODUCTION AND SUPPLY

PROJECT:INDINTAMBWEMUKWIYUBAKIRAIGIHUGU-INKI Project.

Background toTUBIBE AMAHORO(TA)

Tubibe Amahoro Association (TA) is a community-based, a human rights promoter and community development led organization founded in 1995 right after the genocide against the Tutsi in Rwanda by some of the survivors and human rights defenders. TA was granted the legal status through the Ministerial Order no 41/08.11 of 31/03/2011 found in official gazette (OG) no 33 of 15/08/20111. TA dreams to “Achieve a society of equity in which laws and human rights are respected by everyone” and, therefore, defining its mission as “To promote respect for human rights and integral socioeconomic progress of Rwandan population by emphasizing civic participation, access to justice, sustainable community livelihood and gender promotion.” Thus, based on that strategic orientation, TA basically strives for the fulfilment of the citizens’ rights in its all aspects [human dignity, civil rights, economic rights, justice, equality, positive peace and unity among Rwandans.

Strategically, TA’s interventions articulate on four (4) mains pillars: (1) civil participation, consisting of influencing policies, and building capacities of the right holders to effectively participate to the fulfilment of their civil rights, influencing service providers to account…;

• access to justice, comprising projects of raising awareness of the communities onpolicies, laws, rights…for them to claim for them where they are violated or unfulfilled; projects to provide assistance to rights violations victims especially the victims of GBV through psychosocial centres (IWACU Centre; RUHUKA Centre), trainings of families living in domestic violence…and eventually, those providing legal aid services; (3) Environmental protection and Rural community development, comprising projects focusing on agroecology, projects working on climate change (environmental justice), and projects aimed at supporting local communities to engage in small projects generating
•  https://gazettes.africa/akn/rw/officialGazette/government-gazette/2011-08-15/33/mul@2011-08-15

income; and (4) gender promotion pillar, a programme consisting of sensitizations and campaigns aiming at raising awareness on gender equality, unpaid work redistribution, rethinking on our traditional cultural beliefs, habits and attitudes nurturing gendered inequalities.

Tubibe Amahoro currently operates in 9 districts of Rwanda with respective local offices; those being Karongi [head office], Rutsiro, Ngororero, Burera, Nyanza, Gisagara, Nyamagabe, and Nyaruguru. TA works with more than 1500 community volunteers Comprising Governance Focal Persons (GFPs), Paralegals, and Counsellors; all coordinated by personnel varying between 10 and 30 staff.

To achieve its mission, TA has always worked with core support of its members and donors like Norwegian People’s Aid (NPA), ActionAid International-Rwanda (AAR), Ambassade de France in Rwanda (French Embassy), UNDP/Rwanda Governance Board (RGB), RCN-Justice et démocratie, Swiss Agency for Development and Cooperation (SDC)…

In this respect; Tubibe Amahoro jointly with NPA_Rwanda gained a fund from the British High Commission (BHC) FCDOGovUKto implement “INDI NTAMBWE MU KWIYUBAKIRA IGIHUGU-INKI Project” related to Rwandan decentralization policy. It is a piloting project (July 2024-March 2025) lining with TA’s 1st and 3rh Pillars (as described above). One of the outcomes to achieve in INKI priority 2 is Citizens and CBOs have increased constructive engagement with public policy processes to confidently hold power holders to account on policy performance, decisions and service delivery.

Within this context, Rwandan country has implemented various programs to strengthen decentralization, including capacity-building for local leaders, fiscal decentralization to allocate resources effectively, and establishing systems for citizen feedback and participation which has been credited with contributing to the country's rapid development, especially in areas such as healthcare, education, infrastructure, agriculture and poverty reduction. The decentralization implementation process has been successful in reinforcing institutional capacity building in participatory (bottom-up) planning, budgeting and monitoring and evaluation

But despite its successes, challenges remain, such as ensuring equitable resource allocation across districts, maintaining consistent service delivery standards, and balancing local autonomy with national development goals, coordination and consistency between national policies and local implementation can be challenging ,political interference or lack of autonomy for local governments, impacting decision-making processes and resistance to change of some stakeholders at central and local level still persists and creates important distortions in the dynamics of decentralization implementation

Using the decentralisation as the main entry point of engagement, INKI project will seek to contribute towards addressing the below long-standing policy issues among others that the country is facing:

• Weakknowledgeandunderstandingofgovernmentpolicychoicesbycitizens
• Limitedinstitutionalcompliancewiththenationaldecentralisationprinciples
•  A limited culture of environmental and social justice safeguarding and accountability for liabilities

Agriculture sector decentralization being a complex topic and new technical expertise area, TA is taking lead on agriculture policy literacy amplification through facilitating periodical engagements between different segments of the local populations with local decision-makers and local service providers, including the private sector. Generally,the agricultural sector in Rwanda plays a crucial role in the development of the country, providing food security, livelihoods, and economic growth. However, the effectiveness of agricultural policies in achieving these goals often depends on their relevance and alignment with the needs and priorities of the communities they are intended to serve. To ensure that agricultural policies are responsive and impactful, TA is planning to conduct innovative policy literacy mass campaigns on agriculture priority policy areas together feedback from the people who are directly affected by them using the agriculture caravan mass campaign. This mass campaign will provide a valuable platform for policymakers to engage with citizens and understand their perspectives on the performance of agricultural policies and gain valuable insights into the strengths, weaknesses, and areas for improvement of existing policies.

It is in this regards that Tubibe Amahoro Organization would like to invite qualified Companies to submit their Tender Proposals for supplying the 1450 T-shirt Tender and transport them to Karongi district in Bwishyura sectors at TA headquarter which will be used during the performance of this mass campaign.

Participation to the competition is open on equal conditions to all Companies fulfilling requirements.

Technicalandfinancialproposals

Detailed TECHNICAL and FINANCIAL proposals must be submitted in English in a PDF document.

The Technical Proposal with clear identification should not exceed 5 pages and should demonstrate knowledge and understanding of the tasks set forth and the candidate’s

capacity to perform the assignment. The following information should be provided in the technical proposal:

• In-depthdescription of the candidate’s recent experience in a similar 
• Descriptionof the methodology proposed to reach the 

Up-to-date C.V. (max. 5 pages) of the Consultant and eventually his/hertechnicalteammembers.

The following information shall be disclosed as part of the technical proposal:

• Statementto certify that all the information provided in the candidate’s bid is, to the best of its knowledge, accurate and complete. Any misleading or false information may result in disqualification of the candidate at the sole discretion of TUBIBE 
• References
• List of previous contracts and their amounts and addresses of the contracting TUBIBE AMAHORO has rights to verify the information provided by the bidder.

Administrativedocuments:

• TIN/VATcertificate;
• Companyregistration certificate;
• Proofof EBM 

N.B: Withholding tax of 15% will be considered if the company is not registered with RRA.

The financial proposal should be submitted in Rwf with sufficient details on each stage of activity of production and transport cost to facilitate cost analysis.

A financial proposal for a T-shirt supplier should provide detailed information about the costs associated with producing and delivering the desired T-shirts. Here are the key components typically included:

T-ShirtSpecifications

Quantity:

• 1,450 T-shirts
• 1,350Standard Crew Neck T-shirts
• 100Polo-style Shirts (Lacoste-style)

Size Distribution:To be determined based on requirements (sizes S, M, L, XL, ).

Material:

• BothStandard Crew Neck T-shirts and Polo-style Shirts must be made of 100% 
• UsePilot Cotton (Gold Exclusive) for all 
• Color:To be negotiated with the 

Printing/Embroidery:

• Bothtypes of shirts will feature a logo and text, to be provided at a later 
• Embroiderywill be required for the logo and any additional 
• ProductionMethod:Embroidery is required for the logo and text on all 

PricingBreakdown

• UnitPrice:The cost per T-shirt, including production costs, design fees, and any additional 
• TotalCost:The total cost of the order, including the unit price, quantity, and any applicable taxes or 
• Currency:Prices should be quoted in Rwandan Francs (RWF).

Production Timeline

• Thecompany who will award this tender must produce and delivery those T-shirt in the end of this October 2024.
• The financial proposal of the selected candidate will be reviewed during contract negotiations to determine the final contract price.

How to apply

Application letter with both financial and technical proposals addressed to the Executive Secretary of TUBIBE AMAHORO organization must be submitted not later thanTuesday, October 08th,2024 at 5:00Pm; you should mention “Application to the consultancy to supplying T-shirtunder INKI project” on the following email:sowpeace@gmail.com. 

Duly submitted bids will be publicly opened two days after the deadline at 11:00 am. In case of enquiries, please don’t hesitate to contact us via email: sowpeace@gmail.com or a direct call to TA Program Manager: 0785830876.

You are requested to adhere to the deadline, proposals submitted after the deadline will be automatically rejected and returned unopened to the bidder.