RFQ - ECD Materials tender at Federation Handicap International (HI)
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181 Days Ago
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Introduction

HANDICAP INTERNATIONAL FEDERATION (HI), operating name Humanity & Inclusion a not-for-profit association governed by the French Act of July, 1st 1901,  domiciled at “138, avenue des Frères Lumière – 69371 Lyon cedex 08, France” and registered in Rwanda under RGB with the registration number TIN No 100600244, Kicukiro sector, Kicukiro District, Kigali City, P.O. Box 747 KIGALI.

Preamble

  • HI is an independent international aid organization working in situations of poverty and exclusion, conflict and disaster,
  • HI works alongside persons with disabilities and vulnerable persons; its action and testimony are focused on responding to their essential needs, their living conditions,
  • HI is committed to promoting the respect of their dignity and their fundamental rights
  • To that end, HI retains service providers who are reputed for their skills in their field of activity,
  • HI and the Service provider have agreed to work together in a working relationship devoid of any form of hierarchical subordination.

Requirement/ Technical Specifications 

Please submit your quotation for the supply and delivery of the listed items below.

SPECIFICATION OF ECD MATERIALS

No

Materials

Specification

Unity

Quantity

Unit Price

Total price

1

 

 

 

 

 

 

 

 

 

 

 

 

 

PUZZLE ALPHABET / Capital letter puzzle, Multi Color, Age Group 1 to 10 years, Dimensions: 32 cm L x 29 cm H x 0.6 cm , Safety: Acid free and non-toxic, 26 letters with pegs

  1

Capital letter puzzle, Multi Color, Age Group 1 to 10 years, Dimensions: 32 cm L x 29 cm H x 0.6 cm , Safety: Acid free and non-toxic, 26 letters with pegs

Set

24

   

2

ABC CONSTRUCTION BLOCKS

2

  • 26 Wooden Alphabet Blocks at least 4cm (about 1.57 in) x 4cm / A-Z Capital Letters / A-Z Lower Case Letters / Animals/Objects Matching the Letter.
  • All side should have prints on it, each block is unique to one letter of the alphabet, Box weight: 1.8 kg.

Box

24

   

3

Sensory materials

3

Sensory materials (squeezable small balls with different texture), Textures: At least 5 different textures. Referring to the above picture, select the ones available on the market, Colors: Multicolor (different bright colors), Size: 6.3 cm (about 2.48 in), Weight: 20 gr

Piece

180

   

4

Mat

4

  • Material: PE Cotton
  • Style: Fashion
  • Color: Random Colorful Alphabet
  • High-quality material: Skin-friendly material, soft and comfortable, and friendly to the children’s skin.
  • Ensure a soft landing to prevent rolling, flipping and falling, reducing the possibility of noise and impact, suitable for all floors. Size: 180 cm (about 5.91 ft) x 120 cm (about 3.94 ft)
  • Double-sided printing: There are different patterns to attract choices on both sides. One side is the Dream Kingdom print, and the other is the fruit alphabet, which are very popular among children
  • The material is soft and flexible, waterproof and easy to clean

Piece

12

   

5

Small scissor

5

  • Small scissors for children age between 3 to 6 years old,
  • Paper cutter,
  • Plastic.
  • Child-safe,
  • plastic blades which can cut only papers and cards

Pair

120

   

6

Domestic animals flash card

6

  • Format: 60 x 90 mm
  • Paper weight: 300 gm minimum
  • Number of colours: four colours
  • Font style: Andika New basic or Sasson infant
  • Font size: 16 minimum
  • Finishing of paper: Laminated
  • Content specifications:
  • Sets of animal flash cards including 6 domestics, 10 wild and 4 aquatic animals.
  • The picture should be adapted to the local context, clear and accurate for learners to differentiate animals.
  • One (1) animal per flash card. A corresponding name is written (in print lower case except the first letter) in Kinyarwanda under the picture.

Box

24

   

7

Pencil grip

  7      7

  • Texture of material: Plastic, Function: Writing and Grasping Correction, Intended for: Student, Size: 4.9x0.8x4.9 cm

Piece

60

   

8

Kinyarwanda alphabet chart

8

  • Format:  A1 format (841x594mm)
  • Paper weight: 300 gm (Minimum)
  • Number of colours: four colours
  • Font style: Andika New basic or   Sasson infant
  • Finishing of paper: Laminated
  • Hanging facilitation: 2 eyelets with string
  • Size of each pattern: visible from distance
  • Content specification: Each alphabet should be accompanied with a concrete illustration whose name includes the concerned letter 

Piece

24

   

9

ABC flash card

9

  • Format: A4 format (297x210mm)
  • Paper weight: 300 gsm minimum
  • Number of colours: four colours
  • Font style: Andika New basic or Sasson infant
  • Font size: Visible from distance
  • Finishing of paper: laminated
  • Hanging facilitation: one (1) eyelet
  • Content specifications:
  • Letters: Kinyarwanda print lower case alphabet: 24 letters (Are excluded letter Q and X)
  • One (1) print lower case letter per flash card: set of 24 flash letter flash cards
  • A clear and accurate illustration of concrete and familiar objects whose name includes the letter concerned. Illustrations should be large, simple, recognizable and adapted to the local context, simple/age-appropriate, inclusive and gender sensitive.
  • The content will be linked with the following thematic areas: Body parts, My family, My home, house, different parts and furniture, Foods and drinks (healthy), Plants, fruits, domestic and wild animals, insects and reptiles, Transport by road, air and water: car, motor, bicycle, truck, boat, Aeroplan,
  • A corresponding name is written by highlighting the concerned letter (colour) and using print lower cases except the first letter of the word. For vowels, the letter concerned should be at the beginning of the word.
  • Key words should be under the picture.
  • The lower-case letter is isolated and written in the upper left corner of the flash card while the corresponding uppercase letter is in the upper right corner.

Set

24

   

10

Alphabet game board

10

It has 26 holes (representing 26 letters) drilled on a wooden base, big enough to hold a table tennis ball. Several

variations of play can be initiated through placement of the ball in different holes on the board.

Note: Instead of numbers in the hole in the photo below English letters should appear.

The size should be big enough to fit the 26 letters of alphabets (The size can be 300mm*250mm with a depth of 35mm.

Piece

60

   

11

Lacing board

11

  • This is plywood with holes and laces.
  • The size can be 300mm (about 11.81 in) x 250mm (about 9.84 in).
  • Above each should appear alphabet (26 letters)
  • It has to have laces so as for the kid to link one letter to another using the lace up or a string.
  • Laces: long enough to help a child manipulate the lace ( minimum 60/70 cm), material : nontoxic finest material, washable, with easy grip tip to insert in the hole of the board) 

Piece

60

   

Please take note of the following requirements and conditions pertaining to the supply of the above-mentioned ECD materials:

All documentation, including catalogs, instructions, and operating manuals, shall be in these languages

English or French

Exact Address of Delivery Location

Federation Handicap International KICUKIRO, KK 10 Ave, IMELA HOUSE – 2nd Floor

B.P.747 - Kigali- Rwanda

Administrative Requirements

The vendor is to provide the following as part of his submission:

  • Business registration
  • Valid Tax clearance certificate (RRA)
  • VAT Registration certificate
  • Valid RSSB clearance certificate
  • Proof of using EBM system
  • Delivery time
  • Payment method
  • Validity of quotation
  • Acceptation of HI institutional policies

Eligibility

In order to be considered for the award, Vendors must be currently legally operating in Rwanda and the quotation must include all of the following information:

  • Ability to meet or exceed the Requirements/Technical Specifications outlined in Section B;
  • Ability to deliver the items specified in Section B no later than the date(s) required.

Submission Instructions

The following information to be included by the vendor in the quotation:

  1. Quoted price for each item specified in Rwandan francs. (This price should be inclusive of all taxes if applicable).
  2. Packaging
  3. Experience with other NGOs
  4. Validity period of offer
  5. Origin of the product
  6. Methods of Payment
  7. Terms of payment
  8. Delivery period after PO issue
  9. The Quotation must be on official letterhead with an authorized signature and stamp
  10. Specifications of the products offered in section C fully addressed
  11. Warranty and information for the product can be included as an attachment to the quotation cover sheet ( if applicable)
  12. Respect of HI Institutional Policies: Disability, Gender and Age, Child protection, anti-fraud and corruption, (Remember to sign on each policy and send them together with your offer).

Electronic submissions must be received at the address specified below by May 28th, 20245:00 PM, Rwanda Standard Time and please make sure that the submission is titled with the exact same solicitation reference number stated above.

Submissions must be forwarded in electronic format only in PDF to dao@rwanda.hi.org. Quotations should not contain any unnecessary promotional material or elaborate presentation formats. Vendors must not submit zipped files. Those pages requiring original manual signatures should be scanned and sent in PDF format as an email attachment. Please reference the RFQ Number and RFQ Name in the e-mail subject line.

  • Proposals submitted through hard copy will not be considered.
  • Quotations received after that time or at a different address may not be accepted
  • All quotations and delivery dates shall be valid for a period of ninety 90 days following the submission due date mentioned above.

Evaluation Criteria

HI will award a contract resulting from this solicitation to the responsible vendor whose quote will be the best value for HI, price, and other factors considered. The following factors shall be used to evaluate offers:

  • Technical capability of the item offered to meet the HI ’s requirements.
  • Administrative evaluation
  • Financial evaluation.

Terms and Conditions

Disclaimers

  • HI reserves the right to modify by written notice the terms of this solicitation at any time in its sole discretion. HI may cancel the solicitation at any time
  • HI may reject any or all proposals received.
  • Issuance of solicitation does not constitute award commitment by HI.
  • HI reserves the right to disqualify any quotation based on the vendor’s failure to follow solicitation instructions.
  • HI will not compensate Vendors for their response to the solicitation.
  • HI reserves the right to issue an award based on the initial evaluation of applications without further discussion.
  • HI reserves the right to purchase one brand from the proposed brands.
  • HI may contact Vendors to confirm the contact person, and address, and that the proposal was submitted for this solicitation.
  • HI may contact listed past performance references without notice to the Vendor. HI also reserves the right to contact other past performance information sources that the Vendor did not list in the proposal.
  • By submitting a proposal, the Vendor confirms he/she understands the terms and conditions.
  • Information pertaining to and obtained from the Vendor as a result of participation in this solicitation is confidential. The Vendor consents to the disclosure of the documents submitted by the Vendor to the reviewers involved in the selection process. Please note that all reviewers are bound by non-disclosure agreements.

Melanie GEISER

Country manager

Job Info
Job Category: Tenders in Rwanda
Job Type: Full-time
Deadline of this Job: Thursday, May 30 2024
Duty Station: Kigali
Posted: 16-05-2024
No of Jobs: 1
Start Publishing: 16-05-2024
Stop Publishing (Put date of 2030): 16-05-2066
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