Invitation for bids: Provision of transport services in Kigali, Rusizi, Nyamasheke, Karongi and Rubavu
The Swiss Tropical and Public Health Institute (Swiss TPH) is a world-leading institute in global health with a particular focus on low- and middle-income countries. Swiss TPH Rwanda has been operating in Rwanda for more than 20 years working on health system strengthening by combining research, education and services in collaboration with the Ministry of Health (MOH) and the districts.
Swiss TPH hereby invites sealed bids from eligible and competent national authorized companies/businesses for the provision of transport services (vehicles).

Objective
The aim is to obtain a reliable supplier of transport services (vehicles) for Swiss TPH at a reasonable cost and the supplier should submit an expression of interest (EOI) and be ready for a framework agreement for a period of one year (1) with an option to review subject to satisfactory service.
1. Scope
To provide transport services (vehicles) in order to support Swiss TPH projects within Kigali and provinces (Rusizi, Nyamasheke, Karongi and Rubavu districts).
2. Output
Vehicles are available any time on demand by the Swiss TPH.

3. Specific Tasks/Activities
To have robust and reliable procedures to ensure transport services (vehicles) to Swiss TPH vehicles, we require availability of transport services (vehicles) during normal working hours and occasionally outside normal working hours. The supplier has to provide the details about the vehicle being hired and the driver in charge.

4. Methodology of invoicing
A monthly EBM invoice will be submitted to Swiss TPH Kigali Office with copies of vouchers/ summary containing vehicle identification, driver name, signature and the date. Prices quoted should be net inclusive of all taxes, must be expressed in Rwandan Francs, and shall remain valid for at least one (1) year from the closing date of the tender.

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Instruction of bidders
5. Eligible Tenderers
This invitation for Bids is open to all tenderers eligible as described in the invitation to bidders. This call for application is open to all qualified suppliers with authorized companies registered in Rwanda and Swiss TPH has an equal opportunity for suppliers and companies. All the applicants will receive equal consideration for the submitted application.
Terms of Reference
• Bidder must provide a license authorizing them to perform fuel business in Rwanda
• Bidders must submit a valid/updated Tax clearance from RRA
• Bids must be stated in Rwanda Francs;
• Bids must be specified if VAT is included or not;
• Bidder must have EBM to facilitate payment as per RRA regulations;
• Bids must demonstrate the supplier’s capacity to deliver the stated scope of items;
The successful bidder will sign a one-year contract renewable (upon satisfaction with the quality of service).
Successful Bidder is expected to keep the same price for one year (period of contract).

Documents Comprising the Bid:
The Bids shall comprise of the following:
• Brief company profile
• Technical proposal
• Financial proposal
• Full address of bidding company indication Country, Province, District, Sector, Cell, Village, Street number, E-mail, telephone number, Post office box and Bank account details.
• Copy of RDB certificate;
• Original or a certified copy of a valid RAA tax clearance certificate
• Valid VAT certificate offered by RRA;
Well written bids, written in English, properly arranged should be submitted in a sealed envelope to The Swiss Tropical and Public Health Institute, Kigali office, Gasabo District, Kimihurura Sector, Kamukina Cell, Nyenyeli village, house no 09 / KG501 street no later than Wednesday, March 15, 2023 at 10: 00 Am.
On the envelope should be marked in capital letters: BID FOR SUPPLYING TRANSPORT SERVICES. The Internal tender committee will evaluate the bids and the Successful Bidder will be contacted by email.
For any addition information, you can contact us on 0788756336
Clementine Tumukunde
Swiss TPH Kigali Office
Ag. Country Representative