ADVERT TEMPLATE - EXPRESSION OF INTEREST (EOI)

VSO CONTRACT OPPORTUNITY

VSO is a global voluntary organisation whose mission has been to bring people together to fight poverty through the lasting power of volunteering.

We will be running a tender process with the intention of establishing a Framework Agreement and appointing Preferred Suppliers for the provision of conferencing, accommodation, and catering services. Accommodation required includes hotels and guesthouses. Conferencing/meeting venues may link up with caterers and submit a joint bid under one supplier name. We are seeking expressions of interest from suitably experienced suppliers/service providers.

VSO’s requirements:
The tender is divided into 60 lots in 30 districts in Rwanda and service providers may express their interest in one or more lots in their district(s):
1. Nyarugenge
• Lot 1A: Nyarugenge accommodation – 3-5 providers
• Lot 1B: Nyarugenge conference /meeting facilities and catering services – 3-5 providers

2. Gasabo
• Lot 2A: Gasabo accommodation – 3-5 providers
• Lot 2B: Gasabo conference /meeting facilities and catering services – 3-5 providers

3. Kicukiro
• Lot 3A: Kicukiro accommodation – 3-5 providers
• Lot 3B: Kicukiro conference /meeting facilities and catering services – 3-5 providers

4. Rubavu
• Lot 4A: Rubavu accommodation – 3-5 providers
• Lot 4B: Rubavu conference /meeting facilities and catering services – 3-5 providers

5. Karongi
• Lot 5A: Karongi accommodation – 3-5 providers
• Lot 5B: Karongi conference /meeting facilities and catering services – 3-5 providers

6. Musanze
• Lot 6A: Musanze accommodation – 3-5 providers
• Lot 6B: Musanze conference /meeting facilities and catering services – 3-5 providers

7. Rusizi
• Lot 7A: Rusizi accommodation – 3-5 providers
• Lot 7B: Rusizi conference /meeting facilities and catering services – 3-5 providers

8. Bugesera
• Lot 8A: Bugesera accommodation – 3-5 providers
• Lot 8B: Bugesera conference /meeting facilities and catering services – 3-5 providers

9. Huye
• Lot 9A: Huye accommodation – 3-5 providers
• Lot 9B: Huye conference /meeting facilities and catering services – 3-5 providers

10. Nyanza
• Lot 10A: Nyanza accommodation – 2-3 providers
• Lot 10B: Nyanza conference /meeting facilities and catering services – 2-3 providers

11. Ruhango
• Lot 11A: Ruhango accommodation – 2-3 providers
• Lot 11B: Ruhango conference /meeting facilities and catering services – 2-3 providers

12. Nyamagabe
• Lot 12A: Nyamagabe accommodation – 2-3 providers
• Lot 12B: Nyamagabe conference /meeting facilities and catering services – 2-3 providers

13. Nyaruguru
• Lot 13A: Nyaruguru accommodation – 2-3 providers
• Lot 13B: Nyaruguru conference /meeting facilities and catering services – 2-3 providers

14. Nyamasheke
• Lot 14A: Nyamasheke accommodation – 2-3 providers
• Lot 14B: Nyamasheke conference /meeting facilities and catering services – 2-3 providers

15. Gisagara
• Lot 15A: Gisagara accommodation – 2-3 providers

Lot 15B: Gisagara conference /meeting facilities and catering services – 2-3 providers

16 Kamonyi
• Lot 16A: Kamonyi accommodation – 2-3 providers
• Lot 16B: Kamonyi conference /meeting facilities and catering services – 2-3 providers

17. Muhanga
• Lot 17A: Muhanga accommodation – 2-3 providers
• Lot 17B: Muhanga conference /meeting facilities and catering services – 2-3 providers

18. Ngororero
• Lot 18A: Ngororero accommodation – 2-3 providers
• Lot 18B: Ngororero conference /meeting facilities and catering services – 2-3 providers

19. Rutsiro
• Lot 19A: Rutsiro accommodation – 2-3 providers
• Lot 19B: Rutsiro conference /meeting facilities and catering services – 2-3 providers

20. Nyabihu
• Lot 20A: Nyabihu accommodation – 2-3 providers
• Lot 20B: Nyabihu conference /meeting facilities and catering services – 2-3 providers

21. Gakenke
• Lot 21A: Gakenke accommodation – 2-3 providers
• Lot 21B: Gakenke conference /meeting facilities and catering services – 2-3 providers

22. Burera
• Lot 22A: Burera accommodation – 2-3 providers
• Lot 22B: Burera conference /meeting facilities and catering services – 2-3 providers

23. Gicumbi
• Lot 23A: Gicumbi accommodation – 2-3 providers
• Lot 23B: Gicumbi conference /meeting facilities and catering services – 2-3 providers

24. Rulindo
• Lot 24A: Rulindo accommodation – 2-3 providers
• Lot 24B: Rulindo conference /meeting facilities and catering services – 2-3 providers

25. Gatsibo
• Lot 25A: Gatsibo accommodation – 2-3 providers
• Lot 25B: Gatsibo conference /meeting facilities and catering services – 2-3 providers

26. Nyagatare
• Lot 26A: Nyagatare accommodation – 2-3 providers
• Lot 26B: Nyagatare conference /meeting facilities and catering services – 2-3 providers

27. Kayonza
• Lot 27A: Kayonza accommodation – 2-3 providers
• Lot 27B: Kayonza conference /meeting facilities and catering services – 2-3 providers

28. Ngoma
• Lot 28A: Ngoma accommodation – 2-3 providers
• Lot 28B: Ngoma conference /meeting facilities and catering services – 2-3 providers

29. Kirehe
• Lot 29A: Kirehe accommodation – 2-3 providers
• Lot 29B: Kirehe conference /meeting facilities and catering services – 2-3 providers

30. Rwamagana
• Lot 30A: Rwamagana accommodation – 2-3 providers
• Lot 30B: Rwamagana conference /meeting facilities and catering services – 2-3 providers

Expressions of interest:
All expressions of interest must be received by VSO by 1st November 2021 at 9.00 am and must be submitted either by email to the following email address: Godeberthe.nyiraminani@vsoint.org or in writing to the following address: VSO Rwanda, Head Office, Gasabo, Kimihurura KG 625 STREET no12. The EOI must include a contact name, company name, company address, phone, email address and must state the Lot(s) being applied for.

Tender documents: tender documents will be sent to those who expressed an interest, following the close of the EOI period.

Anticipated agreement start date: December 2021

Framework period: 1 year with the option to extend for an additional 1 year

VSO reserves the right not to award an agreement.

www.vsoint.org

Voluntary Service Overseas is a company limited by guarantee, registered in England and Wales (registered number 703509).

Registered Office 100 London Road, Kingston upon Thames, KT2 6QJ. Charity registration 313757(England and Wales) SC039117 (Scotland)