Summary
Date Posted: Tuesday, August 15 2023, Base Salary: Not Disclosed

JOB DETAILS:
Main Duties and Responsibilities
As a member of the Program Implementation Team’s Office, the Project Officer in Charge of Support Services’ duties are to assist the Program PI and Overall Director in providing guidance, information and advice to program implementing team to deliver to the program goal of providing academic, leadership, entrepreneurship and career advancement support to scholars. The Project Officer in Charge of Support Services will ensure effective and efficient support to scholars for their integration, inclusion and development of expected attributes and skills that align with the program goal, vision and theory of change.

The following tasks are to be executed:
• Support the program in the provision of administrative and logistic support to scholars and the program. This includes, but not limited to:
Coordinating the preparation and signature of scholarship agreement between scholars and UR;
Monitoring the execution of the scholarship agreement as well as compliance with the rules and regulation of the scholarship;
Facilitating visa and student pass applications for international scholars and other scholars travelling abroad for leadership and career development opportunities and engagement;
Facilitating timely access and effective use of health insurance scheme for scholars;
Arranging the housing scheme for the scholars in collaboration with the UR student welfare unit;
Coordinating travel logistic for scholars and other team members.
Coordinating with the staff in charge of procurement and to organize general program operations as required;
• Support the program in the provision of academic support to scholars in close collaboration with program lead team members and campus management team. This includes, but not limited to:
Organizing the logistics during induction of scholars and other events in collaboration with the program implementation team and academic programs supported by the program;
• Liaise with Psychosocial and Center Officers to provide logistics during events to cultivate give back ethos in scholars.
• Perform any other related tasks as may be assigned by the immediate Supervisor .

Competencies, qualifications, and skills (Compulsory (C), Desirable (D), or Added Advantage (A) in work performance and results) Candidates should possess the following qualifications and demonstrate the following Competencies, values and skills
C D A

1. Bachelor’s Degree in Education, Management, Economics, Social Sciences, Public Administration, Law, Logistics Management, or Humanities with 7 years of experience or a Masters Degree with alt least years of experience in the above fields.
2. Experience in operation support in a tertiary institution/ university setting, career development, operational and youth/student engagement in a multi cultural/ international setting.
3. Experience working with development projects and ability to work with people of different categories of age and gender.
4. Excellent interpersonal and communication skills and be an active person knowledgeable in logistics management.
5. Excellent analytical, organization and negotiation competencies; resourcefulness, initiative, and maturity of judgment.
6. Excellent computer skills in word, excel and other computer programs
7. Positive attitude, detail, and customer oriented with good multitasking and organizational ability.
8. Inclusion and respect for diversity, integrity and transparency, professionalism.
9. Ability to establish priorities and to plan, coordinate and monitor own work plan.
10.High level of flexibility, adaptive capacity and being able to initiate innovations
11.Excellent oral and written communication skills in English and Kinyarwanda. Knowledge of French and Kiswahili will be an added advantage.

Work Hours: 8

Experience in Months: 84

Level of Education: Bachelor Degree

Job application procedure
Interested candidates should send their application files to spiurecruitment@gmail.com  with a copy to mcfsp.ur@gmail.com  the subject of the application e-mail should be containing your name and the position applied for. To confirm the application, candidates should also fill the form available through this link: https://forms.gle/eL993gnMwpYbso2W7 
The application file must be a single PDF file and should contain the following items:
- Application letter Addressed to the SPIU Coordinator
- A Detailed Curriculum Vitae
- Copy of National ID or Passport
- Copies of Academic degree certificates
- Copy of any other relevant certificates acquired.
- Proof of relevant experience described in the CV.
- At least one recommendation letter from previous employment.
The deadline for submission of the application is set on 21st August 2023. Only shortlisted candidates will be invited to sit for the written test.

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