Summary
Date Posted: Friday, September 20, 2019 , Base Salary: Not Disclosed

JOB DETAILS:
  XTERNAL VACANCY ANNOUNCEMENT
No: 19/HCR/KGL/VN/042
Title of Post: Project Control Associate
Post Number: TA
Duty Station: Kigali, Rwanda
Category and Level: GL6
Duration of assignment: Up to December 2019
Closing date of application: 24 September 2019
ORGANIZATIONAL CONTEXT
The primary functions of project control is to ensure sound financial management in tandem with operational performance, and providing oversight of projects funded by UNHCR in complementary with programme management. The main tasks include the formulation of a risk-based monitoring plan, the participation in multi-functional monitoring activities and reviews, quality assurance, review of project agreements and verification of reports, tracking project risks, effective project closure and managing audit. It is essential to maintain segregation of duties between project control and programme functions for effective accountability and oversight. Project Control staff play a very important role in maintaining harmonious and effective partnerships, and often interact with implementing partners. As a result, incumbents need to be very mindful of all dimensions of partnerships in their interaction with partners (in accordance with the Principles of Partnership, the Code of Conduct and other relevant documents).
The Project Control Associate receives general guidance and work plans from the Project Control Officer..

Job Responsibilities:
Accountability
• Quality assurance of project agreements is provided in accordance with applicable UNHCR rules and regulations.
• Resources transferred to partners are utilized for the intended purposes and in accordance with project agreements.
• Performance delivery and financial expenditure reported by partners are accurate and consistent.
• Supervisors are promptly informed of risks and major variances in the execution of projects (budgets, finance, implementation or timeframe).
Responsibility:
• Contribute to reviewing the internal control systems of partners.
• Contribute to reviewing that Partners’ agreements are in conformity with Country Operation Plans and UNHCR’s rules, policies and procedures.
• Monitor that a complete record is maintained for all projects.
• Contribute to reviewing, analyzing and verifying
• Financial and Performance Partner Reports (Part I-PFR and Part II-PR), and to checking accuracy and consistency between PFR and PR, in accordance with project agreements.
• Ensure that the funds obligated under a Partner agreement permit the payment of the next installment or a disbursement, confirming the status of installments already paid.
• Support timely project closure in coordination with the programme unit.
• Bring to the attention of supervisors and programme officers any significant variances at the office level in: budget execution, percentage of project execution, time schedule, and quality of projects against specifications or terms and conditions.
• Maintain professional relationships with partners.
• Keep up-to-date with all UNHCR rules, regulations and procedures necessary to perform these duties.
• Perform other duties as required. Authority:
• Escalate Partner issues to supervisors.
• Recommend acceptance or non-acceptance of PRs and payment of instalments.
• Contact partners for project related matters.
• Have unlimited access to financial and operational records relating to projects

ESSENTIAL MINIMUM QUALIFICATIONS AND EXPERIENCE
• Education: Completion of secondary school together with training/certificate in Accounting, Auditing, Business Administration, Finance, Project Management or related field.
• Job experience: Minimum six years of previous job experience in the field of accounting/finance, auditing, project management, business analysis, quality assurance and/or risk management
• Fluency in English and working knowledge of another relevant UN language or local language. Judgement and Decision Making
• Managing Resources
• Planning and Organizing
• Political Awareness
DESIRABLE QUALIFICATION & COMPETENCIES
• Good computer skills.
• Good knowledge of United Nations financial rules and procedures.
• Good understanding of accrual accounting (such as IPSAS or IFRS).
• Working experience with ERP financial modules (such as PeopleSoft, Oracle or SAP)

Job Qualifications: Not Specified

Job Education Requirements: Not Specified

Job Experience Requirements: Not Specified

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Job application procedure
SUBMISSIONS OF APPLICATIONS If you wish to be considered for this vacancy, please submit your application on http://rwanda.unhcr.io  by 24 September 2019.Shortlisted candidates may be required to sit for a test. Only shortlisted candidates will be notified. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees). REMUNERATION A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, please visit the portal of the International Civil Service Commission at: http://icsc.un.org 

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