Summary
Date Posted: Tuesday, August 29 2023, Base Salary: Not Disclosed

JOB DETAILS:
The Operations Officer reports to the Operations Manager. You are part of and work closely together with members of the operations team in VVOB Rwanda and with the LEAD programme team in particular. Furthermore, you provide support to other departments and programmes in VVOB Rwanda.
If you’re our Operations Officer, your work week atthe office will include the following highlights:
o You provide administrative and logistical support to the LEAD project and other projects on a need basis, including procurement of services, travel arrangements for field activities, arranging meeting venues and training materials, and communicating progress to relevant team members and external partners.
o You prepare budget and fund requests for project training activities together with the team and address them to the Operations Manager.
o You ensure good project administration, and preparation of invitation letters, including managing project materials and supplies, file management (E-folders on MS TEAMS and SharePoint), and other related tasks and you indicate areas for improvement where relevant.
o You support the procurement, logistics and administration of workshops and capacity-building activities for external partners.
o You maintain a tracker of key action points agreed upon at project meetings and disseminate the progress of implementation.
o You prepare timely payments to suppliers and partners, preparation of purchase orders and workshop budgets, submission of workshop reports, and any other required project reports.
o You participate in the LEAD programme throughout the Continuous Professional Development process as well as in different TPD models such as field work for classroom observation and teacher coaching and reporting and documenting on reflection results.
o You comply with VVOB’s internal procurement, financial and related policies, and guidelines in the execution of your tasks.
As Operations Officer, you will also perform any other duty assigned by supervisors in line with the position holder’s capacities.

Who are you?
Your expertise and experience
• Bachelor’s degree in office administration, procurement or related field or equivalent experience.
• At least three years of relevant demonstrated work experience in a similar project support position; preferably in the non-profit sector in Rwanda.
• Part qualification in CPA, ACCA, and or CIPS (procurement and logistics).
• Basic knowledge of accounting and procurement, or logistics.
• Organizing, planning, and prioritizing work.
• Experience in event planning, logistics and transport management, support for education programmes in Rwanda is an advantage.
• Experience with procurement is an advantage.
• Experience in early learning and working with schools.
• Excellent computer skills in MS Office.
• Fluent in English and Kinyarwanda.

Your competency profile.
Core competences: (Level 1 = Basic; Level 2 = Intermediate; Level 3 = Advanced)
Competence Level
Cooperation 1
Continuous Improvement 1
Result Orientation 2
Role Competencies
Competence Level
Reliability 2
Accuracy 3
Planning & Organization 1
Problem Analysis & Judgement 1
Communication Skills 2
Nationality:Rwandan Citizen

What we’re offering:
• A dynamic working environment in an international context.
• An exciting job with varied responsibilities and opportunities to progress your career in operations, procurement, accounting & finance.
• Professional development opportunities.
• A competitive salary and benefits package of between RWF 673,015 - 1,008,620 gross depending on your years of experience.
Location: Kigali, Rwanda
Start date: as soon as possible

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
• Fill-in this application form not later than Monday, 4th September 2023, at 5PM (Rwanda time).
• Make sure that you attach a motivation letter clearly telling us why you are suitable for this position, and a current CV addressed to VVOB Country Programmes Manager. 
• More info: For more information, please contact recruitment.rwanda@vvob.org. 


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