Summary
Date Posted: Monday, April 15 2024, Base Salary: Not Disclosed

JOB DETAILS:
Mission description
The Project Assistant, based at Expertise France's offices in Kigali and reporting to the Project Manager, contributes to the organization and implementation of project activities alongside the field and headquarters project team.
Project activities mainly concern the organization of training courses, seminars and field missions. The number of partners requires rigorous organization of logistics for field missions (contact with experts, beneficiary administrations, service providers, travel agencies, etc.). The large number of organized activities requires a high level of anticipation, reaction and proactivity, as well as excellent interpersonal skills.
In particular, the Project Assistant will be responsible for the following tasks:

Logistical management of activities:
In coordination with the project manager and local partners, anticipate the steps required for the programming, organization and smooth running of missions: transport, accommodation, visa applications, mission orders, health and safety requirements, etc;
Collect supporting documents for archiving and auditing (hotel invoices, vehicle rental, etc. / boarding passes / signed attendance lists / mission reports....);
Assist the Project Coordinator in organizing events (seminars, workshops, training courses) linked to project activities: send out invitations and draw up lists of participants, prepare supplies and equipment needed for the smooth running of activities.

Administrative and budgetary management (in coordination with the project manager and head office)
• Facilitate the contractualization of expertise and purchasing contracts, in liaison with the project team at head office.
• Ensure payment for contracted services
• Carry out administrative and secretarial tasks in support of the project's general organization: update project schedules, format documents, maintain files of partners and third-party contacts, follow up by telephone, manage correspondence, and any other tasks as required (organize meetings, make appointments).
• Participate in the preparation of half-yearly technical and financial reports;
• Implement and monitor the administrative and financial management of the project, in liaison with the project manager in Paris;
• Monitor and implement procurement procedures, in liaison with the project manager;
• Support the preparation and payment of mission expense reimbursements for missionaries (experts, employees);
• Ensure, in coordination with the project manager and the head office team, accounting/treasury follow-up;
• Participate in budget planning exercises with the project manager, and contribute to the planning, optimization and monitoring of activity costs;
• Contribute to the preparation of audits, in coordination with the project manager and head office;
• Ensure archiving of project documents and vouchers for audit purposes.

Project or context description
Rwanda's National Strategic Plan for the health sector (2018 - 2024), which has been defined by the Ministry of Health, aims to improve four key sectors identified for health development by 2024:
• Increasing sustainable social protection;
• Extending access to essential health services to combat communicable and non-communicable diseases;
• Strengthening healthcare systems;
• Strengthening health safety and the resilience of the healthcare system.

Required profile
• Degree in administration, logistics, finance, accounting or project management;
• At least 3 years' successful experience in a similar position;
• Excellent command of office automation tools, particularly Excel and Word required;
• Mastery of project management fundamentals is an asset;
• Experience of working on EU-funded cooperation projects is also an asset.

Skills
• Rigor and organizational skills
• Ability to anticipate and be proactive;
• Ability to work independently on several tasks at once;
• Ability to communicate and work as part of a team;



Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure

Interested candidates, click here and apply.


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