Invitation to quote for a 5 years Bankable Business Plan development for Rwamatamu Coffee Ltd
RWAMATAMU Coffee Limited is a legally registered company in Rwanda; the company was registered with Rwanda Development Board (RDB) Jan 26th 2015, under Company code 103540559, registration issued on 03/15/2019 as per Art 24 of the Law no 17/2018 of 04/13/2018. The company owns its own coffee plantations in Gihombo Sector; Nyamasheke district, Western province of Rwanda. The company has a Coffee Washing Station (CWS) that processes coffee cherries into parchment coffee from 1274 coffee farmers and RWACOCO cooperative that has 42 members supplying coffee cherries. RWAMATAMU parchment coffee is milled into green coffee by dry coffee millers at a fee. Thereafter, RWAMATAMU exports the green coffee.
The company offers the following services to the coffee farmers: Purchase and distribute fertilizers, pesticides, prepare and supply coffee seedlings, provide Agricultural extension services, purchase and market coffee cherries from famer members and non-members, and organize farmers in groups. Coffee Farmers grow coffee on sloping hills in Nyamasheke District, it is estimated that the number of the coffee trees in the area are 465,180 trees, out of which Rwamatamu Company has 55,000 and coffee farmers own the remaining 410,180.
Recently, with the support of the United States African Development Foundation (USADF), RWAMATAMU has invested on improving the CWS infrastructure and purchase of a modern coffee pulping machine, coffee tree nursery and distribution of new coffee seedling to members and non-members, trainings and technical assistance among other activities. However, RWAMATAMU has realized the need for a comprehensive Business Plan to become more competitive for the domestic and international coffee market.

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Announcement
Rwamatamu Coffee Ltd
Nyamasheke District
Western Province
Telephone: (+250) 788 525 249
Email: rwamatamucoffee@gmail.com
RE: Invitation to quote for a 5 years Bankable Business Plan development for Rwamatamu Coffee Ltd
1. Introduction and background
RWAMATAMU Coffee Limited is a legally registered company in Rwanda; the company was registered with Rwanda Development Board (RDB) Jan 26th 2015, under Company code 103540559, registration issued on 03/15/2019 as per Art 24 of the Law no 17/2018 of 04/13/2018. The company owns its own coffee plantations in Gihombo Sector; Nyamasheke district, Western province of Rwanda. The company has a Coffee Washing Station (CWS) that processes coffee cherries into parchment coffee from 1274 coffee farmers and RWACOCO cooperative that has 42 members supplying coffee cherries. RWAMATAMU parchment coffee is milled into green coffee by dry coffee millers at a fee. Thereafter, RWAMATAMU exports the green coffee.

The company offers the following services to the coffee farmers: Purchase and distribute fertilizers, pesticides, prepare and supply coffee seedlings, provide Agricultural extension services, purchase and market coffee cherries from famer members and non-members, and organize farmers in groups. Coffee Farmers grow coffee on sloping hills in Nyamasheke District, it is estimated that the number of the coffee trees in the area are 465,180 trees, out of which Rwamatamu Company has 55,000 and coffee farmers own the remaining 410,180.
Recently, with the support of the United States African Development Foundation (USADF), RWAMATAMU has invested on improving the CWS infrastructure and purchase of a modern coffee pulping machine, coffee tree nursery and distribution of new coffee seedling to members and non-members, trainings and technical assistance among other activities. However, RWAMATAMU has realized the need for a comprehensive Business Plan to become more competitive for the domestic and international coffee market.
Therefore, Rwamatamu Coffee Ltd invites an experienced independent consultant or a firm registered with RDB & RRA to submit a Technical and Financial proposal for the development of a 5 years business plan within 60 days period from the date of signing the contract.
You are therefore invited to submit your technical and financial proposals for the provision of the above-mentioned services to the following contact: rwamatamucoffee@gmail.com

2. Description of the assignment:
Business plan
Summary Rwamatamu Coffee Ltd is seeking a consultant to develop a 5 years business plan. The Plan should outline how the company plans to implement the proposed innovation over the coming 5 years and which identifies both technical and financial resources required in order to achieve this.
Outcomes and results expected of the service Develop a comprehensive, well-written, professional business plan that:
• tells a coherent, consistent, and cohesive, customer-focused story
• Describe the past performance
• clearly defines the market, its prospects, suppliers, and competitors
• define the accurate distribution channels
• contain credible business planning assumptions and forecasts
• describes how the business will achieve sustainable competitive advantage
• identifies assumptions to which the business is most sensitive, the potential risks and any mitigating actions
• is supported, understood, and can be defended by those who will implement it

Specific Deliverables
Develop a comprehensive, well-written, professional business plan that contains:
• An executive summary
• Basic business information
• Current business situation
• Strategic Analysis
• Strategic plan
• Market analysis and marketing plan
• Technology analysis and Technology improvement plan
• Information on operations and production
• Environmental Screening Report
• Management and Organization
• Forecasts and Financial Data
• Investment plan
• Financing
• Risk Analysis
• Business Controls
• Reach Impact
• Appendices

Deliverables
• The consultant will submit and Inception Report within 5 days after received a signed contract.
• Develop the business plan in cooperation with the Rwamatamu team and its key stakeholders, and will fully prepare the Rwamatamu to present the business plan to funders in less that 40 days after receiving a contract
• Submit the draft Business Plan to Rwamatamu for review and sharing with key stakeholders for input and observations in less that 50 days after receipt of the contract.
• Address all input from Rwamatamu and its key stakeholders.
• The Consultant will submit a business plan that fully meets the requirements of Rwamatamu and funders within 60 days after receipt of the signed service contract. The Consultant will submit 3 hard copies of the Business, together with an electronic copy of a Business Plan will all annexes.
Determination of the winning bid This is a competitive process the winning bid will be determined on the basis of price and quality of proposal.

Submission guidelines Submit separate document for Technical and Financial Proposals to
Laetitia Mukantwaza,
The Managing Director,
Rwamatamu Coffee Ltd
Email: rwamatamucoffee@gmail.com
Deadline: Close of Business 22 February, 2023
The consultancy assignment will take 60 days, including submission of a final business plan.
3. Qualifications/demonstration of capabilities
• Lead consultant must have bachelor degree in any of the following areas: Business Administration, Commerce, Rural Development, and Agribusiness. A master degree in the above-mentioned areas and a training certificate in a coffee value chain is an advantage.
• Consultant must have at least five years of experience of Developing Business Plans in the Agriculture sector and coffee value chain in [particular. Similar assignment should include the business plan development in agribusinesses/agriculture where similar assignments were conducted including the value of the contract, the year when the assignment was conducted and the client. By submitting this information, the consultant allows Rwamatamu Coffee Ltd to contact the former clients of the consultant regarding the consultants work with them.
• The consulting firm should submit a valid clearance Certificates from RSSB & RRA and at least 3 references from previous customers for similar services.
• Proof of good written document in English or French
• Fluent in Kinyarwanda.
• Knowledge of Rwanda coffee sector
Letitia MUKANTWAZA
M.D Administration