Summary
Date Posted: Friday, August 30 2024, Base Salary: Not Disclosed

JOB DETAILS:
Job Summary
Context
Reporting to the Regional Financial Manager, the Program Financial Manager is responsible for leading the financial teams, ensuring compliance with the organization's standards and local rules in the financial field, financial strategy and management, and finally operational financial management within its scope.
Position: Finance Manager/Financial Manager.
Location: Rwanda Program
Composition of the Finance team: 1 Financial Manager, 1 Program Accountant, 1 cashier and 3 finance officers.
Missions/responsibilities
Mission 1: Management
Reference document : a. The 4 Missions - Manager 2.0 - HInside
• Exemplary Manager: embodies HI’s values on a daily basis and is a role model.
• Manager Meaningful: understands the strategy, explains it, translates it into operational objectives for his team, leads the necessary changes. Gives meaning to each management act. In this context, drives inter and intra-departmental exchanges of practice. Encourages innovation and risk-taking.
• Manager Manager: organizes the operational management of his team, structures the work around identified processes, manages performance, and facilitates problem solving.
• 1st HR Manager & Coach: contributes to the development of his/her employees, by creating the conditions to enable their commitment, their professionalization and their attachment to HI. Ensures compliance with the code of conduct of institutional policies, the state of mind and the expected individual and collective behaviors.

Mission 2: Strategy and management
• Contributes to the writing, revision and implementation of the financial part of the operational strategy (STRATOP) within its scope in compliance with HI's financial policies.
• Manages the translation of the financial strategy into action plans and advises on financial issues.
• Produces, compiles and analyzes financial indicators and, if necessary, creates additional indicators.
• Is responsible for the assessment, mitigation and treatment of financial risks.
• Ensures the reporting and processing of financial incidents to its hierarchical and functional lines.
• Manages HI’s external representation activities on financial aspects, participates in inter-NGO working groups and ensures the development of partnerships within its scope.
• Leads the assessment of local partners’ financial capacities and the resulting capacity building plans.

Mission 3 : Standards and expertise 
• Drives the deployment and monitors compliance with all HI financial policies, processes and tools within its scope and, if necessary, develops specific financial tools under the control of its hierarchical and functional lines.
• Manages and monitors HI's compliance with the legal framework of the country(ies) of intervention and the existence of monitoring of developments in standards, case law and the practices of other players in the financial sector.
• Ensures the production and filing of financial documents ensuring the legality of HI's exercise in the country(ies) of intervention.
• Ensures compliance with the General Data Protection Regulation (GDPR).
• Ensures the implementation and compliance with procedures for archiving financial documents and the publication and updating of financial documents in dedicated spaces.
• Manages internal control within its scope as well as corrective actions if necessary.
Mission 4 : Operational implementation 
Responsibility 1: Ensures financial and budgetary management

• Supervises the development of budgets and controls the optimization of the use of HI funds within its scope.
• Ensures the reliability and updating of financial information and coordinates the process of reporting and compiling financial information in compliance with financial calendar deadlines.
• Produces the summary notes required for financial management and identifies risks. Supports budget managers in their financial management.
• Analyzes financial elements of partnership agreements and monitors the accuracy and compliance of partner accounting and documentation prior to payment.
Responsibility 2: Ensures accounting management
• Is the preferred contact for accounting issues.
• Ensures the reliability and updating of accounting information and coordinates the process of uploading and compiling accounting information in compliance with financial calendar deadlines.
• Manages the development of all accounting treatments under his responsibility, ensuring compliance with the accounting reference framework (procedures, tools) and their transcription into the accounting Information System (IS).
• Consolidates, controls and validates all entries and account closing documents (monthly and annual), in particular bank reconciliations, justification of third-party accounts, monitoring of fixed assets.
• Ensures that requests for exemption from Value Added Tax (VAT) are fulfilled and checks the declarations sent to the authorities.
• Represents HI externally with the Auditors and/or authorities responsible for accounting and tax matters.
• Ensures the implementation and compliance of the procedure for archiving supporting documents, in particular by ensuring the quality of supporting documents on paper and digitally, and by transmitting supporting documents (paper and digital format) to their final storage locations.
• Provides supporting documents requested by internal and external auditors.

Responsibility 3: Ensures the management of financing, in compliance with “donor” standards and contractual obligations
Leads the development of financing proposals for donors and financing plans:
• Supervises and supports the development of financing proposals and optimizes financing plans (coverage of structural and support costs), compiles and coordinates multi-program proposals when the program is lead.
• Examines, alerts, and even negotiates the conditions of financing contracts before their signature (schedule and terms of payments and financial reports, methods of justifying expenses, exchange rates, audit, etc.). Ensures that these obligations are realistic and compatible with HI procedures.
• Monitors the monitoring of funding expenditures and provides them to budget managers. Ensures the correct consumption rates, alerts in the event of risk or non-compliance with flexibility rules and anticipates deviations by preparing contractual amendments with its contacts.
• Supervises and coordinates the production and quality of financial reports for lessors by monitoring compliance with the lessor standard.
• Ensures that donor payments or reminder requests are made and that line and functional managers are informed in the event of delays.
• Ensures the transcription into the Finance Information System of information relating to lessor contracts: lessor budgets, entry of analytical and budgetary modifications, schedule, reports, etc.
• Coordinates responses to requests from internal and external auditors and ensures the successful completion of audits, by defining corrective actions to be implemented.
Responsibility 4: Ensures the maintenance of cash flow
• Is the preferred contact for cash flow issues.
• Instructs, formalizes and optimizes requests for funds to ensure the availability of liquidity in cash registers and bank accounts to meet the financial needs of the mission. Supports project managers in defining their cash flow needs.
• Ensures the supply of cash registers, contributes to bank reconciliation operations, carries out cash register/safe inventories for closings (monthly and annual).
• Provides documents relating to cash management, requested by internal and external auditors and the documents enabling it to meet banking compliance requirements within its scope.
• Evaluates and provides means of payment adapted to the needs of the mission and guarantees compliance with payment rules based on defined thresholds.
• Guarantees the security and conservation procedure for funds, in particular security thresholds, and suggests adaptations to the context if necessary.
• Ensures the completion of requests to open or close bank accounts on behalf of the organization according to operational needs as well as updating bank signatories.
• Identifies foreign exchange risks and implements measures to mitigate these risks.
Responsibility 5: Animation of the profession
• Sets up and monitors the elements of its business within its scope: dissemination, use and even contribution to revisions of standards, monitoring of recommendations for the development of team skills, etc.
• Coordinates business animation within its scope, ensures the establishment of a team spirit, the inclusion of each person through their regular contribution, in particular through the exchange of practices.
• Ensures the animation of a pool of local talent.
Mission 5 : Emergency preparedness and response 
• Leads emergency preparedness actions in his/her department and, in the event of an emergency, reorganizes his/her team's priorities according to the humanitarian imperative, in order to ensure a rapid and effective response from HI.

Expected profile
Essential Wish
Diploma(s) : • Education level Master's degree or equivalent in accounting, finance, and other related fields.
Experiences : • 10 years of experience in the financial field
• Project financing management
• 6 years of experience in managing funding from various donors (USAID, UNICEF, GGMOFFA, Consortium.)
• Experience in team management Objectives and contents of transformation projects (simplification, change management, manager 2.0)
• Minimum 6 years of experience in the financial field in international organizations
• Experience in the Finance profession in a humanitarian environment.
SKILLS : • Capacity in Financial and Budgetary Management
• Financial Management Capacity of Donors
• Capacity to lead and/or design training and skills development systems
• Sourcing and Recruitment Capacity
• Risk Management Capacity
• Good ability to produce and analyze financial reports
• Good ability to assemble budgets and analyze them
• Good capacity to train partners and other stakeholders in their field
• Accounting, tax and financial skills
• Fluency in French, English and Kinyarwanda
• Cash management & general and analytical accounting
• Ability to bring about change
• Analytical, synthesis and writing skills
• Team animation and mobilization
• Excel proficiency
• Knowledge of Navision Software
• Internal control expert
• Fluency in French and English is an essential requirement.
Personal qualities :

• The sense of responsibility
• Great personality
• Exchanges and sharing of ideas and experiences
• Ability to work in a team and involve stakeholders and partners
• Sense of priorities and organization
• Total discretion regarding the activities of the organization and its members, outside the professional framework.
• Total discretion with respect to other employees regarding the various confidential information of which she is aware (budgets, salaries, compensation, contracts, etc.).
• Punctuality.
• Absolute sobriety during working hours.
• Availability.
• Dynamic
• Autonomy


Work Hours: 8

Experience in Months: 120

Level of Education: Associate Degree

Job application procedure
Interested in applying for this job? Click here to submit your application now.
• The application file (minimum 3 pages) must consist of a cover letter addressed to the Country Director of Handicap International Federation in Rwanda, accompanied by the contact details of 3 professional references related to this position , certificates of services rendered , a detailed Curriculum Vitae and copies of diplomas .
• Complete applications must be submitted no later than midnight on September 15, 2024, to the following org with the subject line: FINMAN-HI-202408
• Only shortlisted candidates will be contacted. Any attempt to influence the recruitment process will result in automatic disqualification.
• About our organization
• Humanity & Inclusion (HI) is an international solidarity organization committed to the rights of people with disabilities, people in vulnerable situations, and human rights in general. Respect and dignity of the people concerned and the beneficiaries of actions and communities are at the heart of HI's staff and collaborators, in all intervention contexts.
• Our Code of Conduct is a key element of the implementation of institutional policies that set out the fundamental principles for protecting our beneficiaries - especially the most vulnerable - from any form of abuse of power, harassment, sexual exploitation and abuse, by our own staff. These policies include, but are not limited to:
• Protection of Beneficiaries against Sexual Exploitation and Abuse
• Child protection
• Fight against fraud and corruption.
• All our representatives are expected to conduct themselves in a manner consistent with our Code of Conduct. Any violation of these policies will be treated seriously.
• NB:
• In accordance with current law, persons with disabilities will be given priority in the event of equal professional competence or the same score following written tests and interviews.
• Female applications are encouraged.
• Done in Kigali, 08/20/2024
• Melanie GEISER
• Country Manager

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