Vacancy title:
Executive Business Manager

Jobs at:
Private Sector Federation (PSF)

Deadline of this Job:
12th November 2018

Duty Station:
Kigali, Rwanda

Summary
Date Posted: 6th November 2018 , Base Salary: Not Disclosed , Employment Type: Full-Time

About the Company

JOB DETAILS:

JOINT EXPORTERS GROUP LTD (JEG Ltd)

Job Title: Executive Business Manager

Terms of Reference

Reporting: The Executive Business Manager reports to the Chairman of the Board of Directors of JEG Ltd

The Private Sector Federation (PSF) is a professional organization, dedicated to promote and represent the interests of the Rwandan Business Community. It is the umbrella organization and voice of the private sector.

The Private Sector Federation in collaboration with JOINT EXPORTERS GROUP LTD would like to recruit an Executive Business Manager. The Joint Exporters Group Ltd is a private company registered in Rwanda under the company TIN 108137921 in Rwanda on which exports of Rwandan products are undertaken.

The Company is seeking to recruit a highly skilled, self-motivated and experienced person to fill the above position.

Under the direct supervision of the Chairman, the Executive Business Manager ensures effective and efficient overall management of the Company.

Duties and Responsibilities

The Executive Business Manager will be responsible for the following duties and responsibilities:

• Ensure the effective running of the Company;
  
• Contribute to the overall leadership, strategic planning, and management of the Company;
  
• Plan and manage the financial affairs for the Joint Exporters Group Ltd, thus ensuring that relevant, accurate and timely information is provided to the Board;
  
• Develop annual action plans and prepares monthly reports in order to document progress made in the implementation of these action plans;
  
• Perform administrative, bookkeeping and record keeping duties as required for the smooth running of the company’s activities in Kigali and in other export destinations;
  
• Organize Board and General Assembly meetings and keep company minutes;
  
• Work with the Board to finalize the company’s articles of association, the company’s internal control policies and procedures as well as other required policies;
  
• Attend meeting of the Board of Directors and the General Assembly of the company,keep minutes of these meetings and circulate them as required.
  
• Conduct a comprehensive assessment of potential markets and carry out needs assessment of Rwandan products in identified markets
  
• Open books of accounts for the company as per Rwanda accounting standards and records all transactions in the company books of account both electronically and in hard copy;
  
• Keep financial records and prepares financial reports in QuickBooks or Quicken or any other accounting software acceptable in the accounting system in Rwanda;
  
• Prepare statements of accounts and fiscal reports as required by law and submits them for approval to the Board and final submission of the relevant authorities;
  
• Prepare monthly payment of taxes as required by the tax administration;
  
• Procure goods and services as identified in the action plans on a competitive basis to ensure proper management of the company’s resources;
  
• Maintain physical records of all the financial and administrative transactions in a secure and orderly manner in order to document accurately company's activities;
  
• Gather information on export opportunities to selected countries through locally-based
  sales and marketing agents as well as partners and shareholders of JEG Ltd;
  
• Liaise with transport and storage companies to secure competitive prices for export
  and prepares contract documents for transport and storage as may be required;
  
• Explore possible financial and technical support from local and international
  organizations to support JEG Ltd ‘s efforts in the field of export;
  
• Perform any other duty as may be assigned by the Board or the Chairman.
  

Qualification and other requirements:

Successful candidates must meet the following requirements

• Masters/Bachelor‘s degree with 8 years experience in Business Administration or related field;
  
• Experience in business development is an added value
  
• Good knowledge of accounting software and tools;
  
• Ability to develop bankable business plans and business development tools;
  
• At least Five years of experience in similar position;
  
• Good communication skills (reading, speaking and writing) in English and mastering
  
• French is added advantage;
  
• Advanced Computer Skills;
  
• Proficiency in record keeping and data analysis
  
• Ability to work under intensive pressure;
  
• Rwandese by Nationality