TENDER TITLE:HIRING A CONSULTANT/CONSULTANCY FIRM TO CONDUCT THE FEASIBILITY STUDY AND PRODUCTION OF MARSHLAND MAP AND DETAILED BILL OF QUANTITIES FOR NYABICWAMBA MARSHLAND LOCATED IN GATSIBOSECTOR, GATSIBO DISTRICT, EASTERN PROVINCE
LOCATION:EASTERN PROVINCE, GATSIBO DISTRICT, GATSIBO SECTOR, NYABICWAMBA Marshland
CLIENT: DUHAMIC-ADRI
The deadline for submission of bids: Wednesday September 30,2024
Bid submission Time: 11:00AM
Bid Opening Time: 11:30AM
PLACE: DUHAMIC-ADRI HEADQUORTER
Background of the consultancy work
Brief description of DUHAMIC-ADRI
Since July 2024, DUHAMIC-ADRI has partnered with the United Nations High Commissioner for Refugees (UNHCR) through a signed Partnership Framework Agreement (PFA) to implement Phase II of the Climate-Smart Agriculture and Market Development for Enhancing Livelihoods of Refugees and their Host Communities in Rwanda.
The Climate-Smart Agriculture initiative aims to improve food security and self-reliance for 2,036 beneficiaries (732 refugee and 1,304 host community households, including 1,091 women and 945 men). By 2026, this project will benefit over 7,851 family members through climate-smart agricultural practices and a market development approach.
Specifically, the partnership focuses on contributing to achieving the following outcomes of the project: Outcome 1: Increased Agricultural Productivity and Outcome 2: Increased Household Income
As part of the project preparatory work, DUHAMIC-ADRI would like to engage a consultancy firm accredited to carry out a Quick need’s assessment, feasibility and technical design study for NYABICWAMBA Marshland Rehabilitation activities to inform appropriate marshlands development activity.
Brief description of Climate -Smart Agriculture Project
As of October 2023, Rwanda hosts over 135,000 refugees (91% based in camps and 9% in urban areas). Predominately refugees come from the Democratic Republic of Congo (DRC) and Burundi. The Government of Rwanda (GoR) provides a favorable policy and protection environment for the refugees, allowing them the right to work, freedom of movement, access documentation, access to finance and register formally their businesses or properties.
The Government of Rwanda (GoR) and UNHCR are committed to advancing the agenda of promoting refugees’ access to economic opportunities to improve self-reliance and reduce dependency on humanitarian assistance. In 2016, the GoR announced commitments including the promotion of economic opportunities for refugees. In addition, the GoR made pledges to the Global Refugee Forum (GRF) in Dec 2019, including promotion of joint agricultural projects between refugees and communities.
The Ministry in charge of Emergency Management (MINEMA) and UNHCR developed a joint strategy (2021-2024) to enhance refugee self-reliance and economic inclusion. The strategy envisions that by 2030, refugees and host communities would be able to fulfill their productive potential as self-reliant members of the Rwandan society who contribute to the economic development of their host districts.
In line with the GoR commitment to promote self-reliance through the joint agricultural projects between refugees and host communities, a pilot joint agriculture project was initiated in 2018 on Misizi marshland of 55 hectares (ha) availed by Gisagara District that hosts Mugombwa refugee camp. The Misizi Marshland joint agriculture project model proved to be successful in enabling refugees and host communities to work together for improved income, food security and peaceful coexistence. The success of Misizi project was an incentive for other refugee hosting districts to avail of the marshlands for replication of the similar joint agriculture project on two publicly owned marshlands (measuring about 93ha), namely, Mushishito marshland (70ha) in Nyamagabe District covering Kigeme refugee camp and Nyabicwamba marshland (25ha) in Gatsibo District covering Nyabiheke refugee camp.
Following the establishment of availability of additional marshlands in Mushishito and Nyabicwamba, UNHCR Rwanda received funding support from the Government of Denmark for the implementation of a three-year (January 2024-December 2026) joint agriculture project between refugees and the host community farmers entitled “Climate–smart agriculture and market development project for enhancing livelihood of refugees and their host communities in Rwanda”.
Location and estimated area of Nyabicwamba marshland
Nyabicwamba marshland is located in Nyabicwamba Cell in GATSIBO Sector of GATSIBO District. It is bounded by the villages Byebare, Rucumbo, Kaduha, and kigama. Located at an elevation of 1465.6 meters above sea level and has a tropical wet and dry or savanna climate with a temperature of 22.5ºC and it is 2.06% higher than Rwanda’s averages. The marshland of Nyabicwamba has approximately 25 ha and its water are discharged into Rwangingo marshland at about 100 meters.
STUDY OBJECTIVE
The overall objective aims at conducting a “Feasibility study and production of marshland map and detailed bill of quantities for Nyabicwamba Marshland located in GATSIBO SECTOR, GATSIBO DISTRICT, EASTERN PROVINCE”
With this study, the consultancy firm will undertake the works:
SCOPE OF THE SERVICES
General
The Consultancy firm will perform all necessary work as called for in the Terms of Reference including all technical studies, field investigations and related services. In carrying out the work, the Consultancy firm shall cooperate fully with the concerned agencies of the Government of Rwanda, in particular the Ministry of Agriculture and Animal Resources (MINAGRI) through the Rwanda Agricultural Board (RAB) and the Rwanda Water Board. The work shall cover but not be limited to the aspects outlined in this Terms of Reference. However, any new technology to improve the quality and the durability of the structures will be highly appreciated in conditions to be in affordable cost.
Detailed scope of work
The Consultancy firm will perform all engineering (Hydrological, hydrodynamic, geotechnical and hydraulic analysis for design of infrastructures), and financial studies and related work as described herein to attain the objectives of the study. The consultancy firm will collect and review all relevant data and information on past and ongoing studies and projects related to the assignment. More specifically, the collection of following data will be useful to perform the study:
Part I None developed part of marshland
Feasibility Study for the Development of a Small-Scale Irrigation Scheme, Production of Marshland Map, and Detailed Bill of Quantities for 13 Hectares of Nyabicwamba Marshland
The consultant will be responsible for the following tasks:
Part II developed part of the marshland
Borehole
Dam Sheet
Surface Dam
Pipe Network
Deliverables
The consultant/firm shall deliver the following output:
Duration of the Assignment
The consultancy is expected to commence immediately upon contract signing. This assignment is expected to take a period not more than 20 days up on signing of the contract.
Qualification of the firm and profiles of consulting firm’s key staff required
Qualification of the firm
The bidding company should possess the following minimum qualification:
Profiles of consulting firm’s key staff
Qualification and experience: the team leader must have a Master’s degree in the field of Rural Engineering (Irrigation), soil and water conservation engineering, Civil Engineering or Water Resources Engineering. He/she must have 7 years of drainage and irrigation experience with 3 references (team leader of marshland drainage and irrigation scheme design studies) on similar assignments (in terms of complexity) in African countries (preferably in the sub-region).
Responsibilities of Team Lead shall include but not limited to:
The person recruited for this position shall have at least bachelor’s degree in Hydrology, water resources engineering or equivalent with five (5) years of extensive experience in conducting hydrological studies and three (3) references in similar studies. The Hydrologist will be responsible for the hydrological analysis. Must also have practical experience related to rainfall-runoff and numerical modelling in data scarce areas with knowledge of GIS and Earth observation techniques and software. Must demonstrate field experience in hydrological modelling, collection of all relevant data concerning the rainfall and river discharge in the study area; assess values of the design flood events, peak value and flood volume, assess the effect of irrigation structures on floods (peak, volume, reservoir flood routing, river flood routing).
Shall have a master’s degree in civil engineering, Hydraulic Engineering, Water Resources Engineering, or a related field is highly desirable, especially for projects involving complex hydraulic structures and environmental considerations with at least 7 years of professional experience in civil engineering, with a focus on hydraulic structures, water management, or similar projects.
Shall have a master’s degree in mechanical engineering, Hydraulic Engineering, or a related field is advantageous, particularly for complex projects involving mechanical systems and fluid dynamics with at least 5 years of professional experience in mechanical engineering, with a focus on projects related to water infrastructure, hydraulics, or mechanical systems.
The person recruited for this position shall have least bachelor’s degree in geotechnical, physical land resources or other related fields with five (5) years of extensive experience in engineering project (3) references in similar studies. The Geotechnical engineer shall prepare the program and detailed specifications of geotechnical investigations for the dam and appurtenant foundations and construction materials for embankment and aggregate for structures. The expert will work closely with the hydraulic engineer, especially in seepage and stability analysis of the embankment, abutment and reservoir slopes.
S/He shall have a Bachelor's degree in surveying studies with at least five years of relevant experience on field and three (3) references in similar studies. He will be responsible for surveying works and drawings.
It is expected that the profiles of the Engineering Surveyors (topographic survey), AutoCAD specialists and other relevant staff will be defined by the Consultant. They will however, be expected to hold a basic qualification in their areas of specialization and at least 4 years of relevant experience.
Evaluation criteria
The following is the criteria that shall be observed during evaluation:
Criteria |
Criteria description |
Weight/100 |
Technical Expertise |
Proven experience in similar assignments with proof: l Demonstrated extensive experience in marshland rehabilitation and/or other related works. l Experience in conducting the feasibility study for marshland rehabilitation. And/or other related works. l Provide at least 3 similar references from the recognized agencies (NGOs, or Governmental agencies) of work performed under consultancy that can verify the applicant’s ability to deliver quality work efficiently and in an organized fashion. |
25 |
Methodology |
Soundness of the proposed approach and methodology: l Proposes a reasonable, detailed, clear work plan and methodology describing how the consultancy firm will complete the needed work related to this study. l The consultancy firm should develop a clear methodology that demonstrates that they understand the assignment and illustrates very well how the assignment is going to be executed. l Demonstrates good report writing and communication skills as well as ability to compose clear, compelling written documents in English. |
25 |
Team Composition |
Qualification and experience (CVs) of the proposed team personnel as well as their signed availability commitment note to perform the assigned tasks |
10 |
Financial Proposal |
Reasonableness and allow-ability of proposed cost relative to the above-mentioned qualification requirements and level of assignment. |
30 |
TOTAL |
100 |
ORGANIZATION AND MANAGEMENT
RESPONSIBILITY OF THE CLIENT
The client will:
RESPONSIBILITY OF THE CONSULTANT
GENERAL CONDITIONS
Instructions to Consultants, Data Sheet
Paragraph Reference |
The format of the Technical Proposal to be submitted is: Full Technical Proposal
|
Proposed timeline for this consultancy
DUHAMIC-ADRI expects to have final report in 20 days upon the signing of the contract.
Submission Modalities for Bid Offers
Submission Requirements:
Opening of Proposals:
Technical Proposal Opening:
Financial Proposal Opening:
Confidentiality:
Final disposition and disclaimer
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