Summary
Date Posted: Tuesday, August 10, 2021 , Base Salary: Not Disclosed

JOB DETAILS:

TERMS OF REFERENCE

Consultancy services to develop RWVCA Website and other communication materials.

BACKGROUND OF RWVCA
The Rwanda Wood Value Chain Association (RWVCA) represents the interest of the wood sector operators in Rwanda. The main objective of the Association is to advocate for members to increase their competitiveness at national and regional market, sharing of information on available opportunity and ensure collective dialogue for advocacy, organize technical & managerial trainings to strengthen the capacity of the members and encourage collective purchasing of high-end equipment that require a lot of investment. Its mission is to provide professional advocacy and business development services to the members while upholding all relevant standards and regulations of the Government of Rwanda. To achieve this mission, the association has developed and validated a 3 years strategic plan which is in line with the national wood sector strategic plan of the Ministry of Trade and Industry.

Rwanda Wood Value Chain Association as a membership based organization is composed of various Small and Medium Enterprises (SMEs) and individual entrepreneurs operating in the wood sector. In Rwanda, Small and Medium Enterprises in the wood sector are still facing with many challenges hindering their sustainability and profitability namely limited knowledge in ICT and digitalization. Digitalization and technological change have significantly been considered as driver to the industrial growth. Members of association need to have access to the updated information on Business development services (BDS) and market opportunity to optimize the use of available information and opportunity in their daily business. It is in this regard that RWVCA association is looking for a national consultant to design, develop, implement, and maintain a web platform and other communication materials for RWVCA.

OBJECTIVE OF THE ASSIGNEMENT
The overall objective of the assignment is to increase RWVCA visibility and interaction with members and stakeholders.

SCOPE OF WORK
The national consultant will work closely with RWVCA experts in close collaboration with Incubators Accelerator Facility IT expert.

DUTIES AND RESPONSIBILITIES
The consultant is required to design, develop, test, maintain and implement a web platform (website), set database for RWVCA and other communication materials for RWVCA within the designated time frame which meets the following criteria:

The consultant will guide and encourage RWVCA members to develop their own web pages.

Development and construction of website and database. The consultant will:
• Design and develop conceptual framework for structure of the RWVCA website and database.
• Shoot and upload to web photos and video respectively to function of the value chain.
• Creates the FAQ and the online interaction to help the interested responders to be updated and informed about the RWVCA services.
• Maintain the website for one year after development and publishing.
• Design guidance and insert in text of website content in English and Kinyarwanda, other material to be included on the site (e.g., photo, video, maps) and all materials.
• The website should provide an automated challenge system that reduces the number of spam comments/posts that either need moderation or slip through filtering mechanisms.

Development of other promotion material for RWVCA
• The consultant will develop and design One-page RWVCA factsheet.
• Design and develop Business cards for RWVCA employees and association banner.

DELIVERABLES
The Consultant shall prepare:
• Inception Report spelling out how the assignment will be carried out, the resources to be hosted, the timelines for all the milestones and the methodology that will be used in carrying out the assignment and any other matter which the Consultant wishes to raise relative to the assignment.
• Wireframe’s documentation that represents the different layouts that form the website.
• Mockup’s documentation that highlight of the website.
• Final Report that summarizes the work performed, the results achieved, and recommendations for follow-on action to further the objectives of the assignment and ensure sustainability. The Final Report should include the latest versions of all documentations.
• RWVCA association members’ database.
• A training manual on website updating information security and one year maintenance.
• Pictures/ videos to be uploaded on the website for better explanation of Rwanda Wood Value chain phases and clusters.
• Business Cards for RWVCA employees.
• A RWVCA Panel.
• A factsheet summarizing RWVCA vision, mission, goals, strategic plans, etc.

REQUIRED EXPERIENCE AND QUALIFICATION
Required experience
The consultant must meet the following minimum eligibility criteriaꓽ.
• University Degree: BSc-Computer Science or related educational background, with an MSc in Computer Science considered an advantage.
• Knowledge of Database Design and Development using either: Microsoft SQK Server, Oracle, or MS Access.
• At least 3 years’ experience in website design and development, database design and development.
• Proven experience in information management.
• Knowledge of Web Design Editors: Dreamweaver MX, Delphi for PHP, Front Page, and other related editors.
• Language skills: Fluency in English and Kinyarwanda, particularly with regards to the website terminology is highly desirable.

Competencies
• Excellent interpersonal and communication skills
• Ability to effectively handle multiples under time constraint.

APPLICATION INSTRUCTIONS AND PROCESS
Contact
In case of questions regarding this assignment, please send an email to rwvca2018@gmail.com with a copy to egide.ruhumuriza@gmail.com by August 19th, 2021. Please note that for a fair tender process, we will only respond to publicly available information.

Reporting
The consultant will report to the RWVCA Wood Expert and PSD. The consultant will share the results from time to time the progress of the activities under this contract.

Timeframe
The entire work is expected to be completed in estimated duration of 15 working days from the signing of the contract. This period includes the development of website, database and report writing.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

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Job application procedure

The prospective consultants will be required to electronically submit the proposal (both the technical and financial proposal in one PDF format) to the following email: rwvca2018@gmail.com and with a copy to egide.ruhumuriza@gmail.com . The technical proposal should include the CVs, proof of similar work, and profile of the consultant. The financial proposal should comply with all tax payment to RRA.

The subject line subject marked ‘Consultancy services to develop RWVCA Website and other communication materials.’.'

Not later than Monday August 23rd, 2021 before end of business day.

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