DOCUMENT TYPE |
KN 7 Avenue, Kiyovu, Kigali, Rwanda https://www.gasmeth.com |
Invitation To Tender |
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DOCUMENT NUMBER |
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GE-CNG-PRO-CN102-ITT-001 |
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PROJECT TITLE: |
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Interim Office and Gatehouse Building |
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DOCUMENT TITLE: |
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Invitation To Tender – Construction of Interim Office and Gatehouse Building |
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CONTRACT TYPE: |
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Lumpsum, Turnkey Contract |
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DATE OF ISSUE: |
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30th August 2024 |
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DEADLINE FOR OF SUBMISSION: |
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20th September 2024 12:00hrs |
Table of Contents
3 General Requirements/ Bid information
5 List of project documents to be submitted to contractor.
6.1.1 Administrative Documents
12 Deadline for submission of bid
13.1 Acknowledgement of Receipt
13.3.1 Initial Screening & Disqualification
purpose
GasMeth Energy Ltd invites tenders from suitably qualified and experienced contractors for the civil works construction of interim offices and a gatehouse building at Karongi CNG project. This Invitation to Tender (ITT) provides all the information required to prepare and submit a compliant tender.
Scope of Work
The scope of work includes, but is not limited to, the following:
Interim Office
The Interim Office shall consist of a 2-level building measuring 23 x 8 meters and totalling 368m2 with exits/entries at each end of the ground floor and a centralized stairway connecting the ground and first floor. The first floor shall have an emergency exit at one end connecting to an external stairway. Both floors shall be divided into multiple offices and rooms with an open area at one end and plumbed toilets.
Gatehouse Building
The Gatehouse Building shall consist of two separate buildings connected with a single roof. The gate house office is 6 x 3 meters, and the toilet is 3.4 x 3 meters. The gatehouse will be divided into 2 offices and the toilet will serve men and ladies in separate sides, each with their own entry doors.
Scope of Supply
The supplied buildings shall be turnkey installations, and contractor will be responsible for all engineering, procurement, site preparation for foundations, foundation installation, building erection, electrical and data cabling, plumbing and sewerage installations, building fit out and finishing works, and connection to Owner provided utilities and services.
Reference
Bidder shall refer to Annex 1 for complete scope of work and supply details.
General Requirements/ Bid information
Contractors are invited to bid and quote prices bearing the following in mind:
Technical
Financial
Evaluation Criteria
List of project documents to be submitted to contractor.
General |
Document Number |
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1 |
Interim Office Layout Ground Floor |
GE-CNG-PRO-CSD-DRW-103-001- SHT 1 |
2 |
Interim Office Layout First Floor |
GE-CNG-PRO-CSD-DRW-103-001- SHT 2 |
3 |
Gate Guard House Layout Plan |
GE-CNG-PRO-CSD-DRW-104-001 |
4 |
Scope of Work |
GE-CNG-PRO-CN102-SOW-001 |
5 |
HSE Requirements |
GE-CNG-PRO-HSE-RQM-001 |
6 |
Quality Requirements |
GE-CNG-PRO-QCL-RQM-001 |
7 |
Project Controls and Reporting Requirements |
GE-CNG-PRO-PCL-RQM-001 |
8 |
Site Plot |
GE-CNG-PRO-CSD-DRW-100-001 |
submission requirements
Bid format
Bids are to be submitted in either/combination of PDF, Microsoft Excel or Word.
Bids are to be prepared and submitted into separate packages (Technical & Commercial). The checklist for documents below will be used for compliance and therefore expected to be submitted, however, it is not exhaustive. Ensure this check list is included in the submission.
All Bids are to be prepared in English only.
Administrative Documents
Attached(Y/N) |
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Executive summary |
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Company Profile |
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Certificate of Company Registration |
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Certificate of Non-Bankruptcy from RDB |
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Valid Tax Clearance Certificate (issued by RRA if Rwandan Company) |
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Declared Non/Conflict of Interest |
Technical proposal
Attached(Y/N) |
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Technical approach |
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Building civil and architectural layouts |
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Building material type and specifications where applicable |
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Level 2 construction schedule including:
|
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Proposed subcontractors |
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Compliance with requirements |
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HSE Plan & Safety Records |
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Risk Management |
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Quality assurance |
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Case Studies with Certificates of Completion & References (minimum 3) |
Commercial proposal
Attached(Y/N) |
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Pricing Structure |
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Proposed payment schedule |
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Cost Justification |
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Change Order Rates & Prices |
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Signed confirmation all requirements and contents of Scope of Work are accounted for. |
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Additional Service |
Terms of Contract
Terms of bid
Bids validity must be valid for a minimum of 90 days of submission.
Bids must include following information:
site visit
GasMeth’s Construction Manager will be hosting a site visit on Tuesday 10th September 2024 at 11:00am. This will be open to all Vendors and are encouraged to join. To book a space for this visit, recipients are to confirm when indicating their plan to submit a bid. Location for visit will be:
Karongi District, Western Provence, Rwanda (Between Rwanda Polytechnic College of Karongi & Kivu Watt)
Q&A
Vendors are encouraged to ask questions or seek clarification. This can be done either at the planned Site Visit or through the Head of Procurement at vincent.gatari@gasmeth.com
Acknowledgement of Enquiry
All recipients of this enquiry are requested to acknowledge receipt of ITT documents by email within 72 hours. Please indicate with your acknowledgement if you plan to submit a bid.
Deadline for submission of bid
Bids are to be submitted & received by 12:00pm (CAT) on Friday 20th September 2024
Bidders are encouraged to submit documents digitally via email to
vincent.gatari@gasmeth.comAlternatively, hard copies bids will be accepted by courier.
Address for courier delivery is:
FAO: Gatari Vicent
Gasmeth Energy Ltd – Head office
KN7 Ave, Kiyovu, Nyarugenge,
Kigali- Rwanda
Post-submission process
Acknowledgement of Receipt
Bidders will be informed their bid has been received and logged. GasMeth will provide a reference number for tracking purposes.
Bid opening
Date & Time: 25th September 2024 09:30am
Attendance: There’s no requirement for bidders to attend the bid opening
Evaluation Period
The evaluation period for this ITT will be no longer than 7 working days. During this time GasMeth will conduct following:
Initial Screening & Disqualification
Compliance Check: The Evaluation Committee will check each bid for:
Timeliness
Required Documents and Appropriate Signatures
Retention & Performance Bond can be met
Legal Status
Technical Compliance
Financial Standing
Declared Conflict of Interest
Detailed Evaluation
Evaluation of both Technical and Commercial will be conducted sequentially using the criteria set out within the Evaluation Criteria by the GasMeth Evaluation Committee.
Clarification
During the 5 working days GasMeth Procurement department may reach out to bidders for specific clarifications from their Technical or Commercial proposals. These requests will be consistent and will not introduce new requirements or changes to the original ITT
Notification of Result
All bidders will be notified of the outcome of their submission by email.
Successful bidders will receive a formal Letter of Award, detailing the next steps and any additional requirements.
Unsuccessful bidders will be informed of the decision and provided with feedback on their submission, if requested.
Signed |
Daniel Tookey |
Logistic & Procurement Manager |
On behalf of Project Director |
Date: 30/08/2024 |
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