CONCEPT NOTE FOR THE SUPPLY AND INSTALLATION OF RAIN GAUGE AND SOIL MOISTURE METER TO THE COMMUNITIES SUPPORTED BY CARITAS GIKONGORO IN NYARUGURU DISTRICT

Organizational background

Caritas Gikongoro is a service of Gikongoro Catholic Diocese created in 1993 with the mission to assist the needy (poor, vulnerable, oppressed) through increasing income, improvement of health, socio-charitable works as well as the promotion of a culture of peace. The Vision of Caritas Gikongoro is to have a society where human dignity and the integral development of all people are promoted according to the evangelical values.

To achieve this, Caritas Gikongoro operates through three main departments such as “Social department, Health department and Development department. Apart from those departments, Caritas Gikongoro collaborates with other diocesan services and commissions such as Economat General Gikongoro, Catholic Schools Representation and Justice and Peace Commission (CDJP). Gikongoro Diocese covers the districts of Nyamagabe, a big part of Nyaruguru district plus a portion of Nyanza and Huye districts in southern province and Karongi in Western province.

Project Background

From June 2024, in Partnership with Trocaire, Caritas Gikongoro is implementing the Project for small scale gravity irrigation system to the smallholder farmers in Nyabimata in Nyaruguru District, and in Mbazi sector of Nyamagabe district respectively. The Project is aiming at supporting vulnerable people, especially women and youth, to improve their livelihood through diversification of food sources and economic wellbeing. Under this project, Caritas Gikongoro is planning to support four targeted communities in Nyabimata and Busanze sectors with rainfall gauge and soil moisture meter to help the monitor and measure rainfall and soil moisture for a good management of water and better planning of their farming activities. 

It is against this background that Caritas Gikongoro is inviting eligible bidders to submit their bids for the supply and installation of rain gauge and soil moisture meter of the best quality and productivity as described in the table below:

Suppy and install Four rain gauges and its accessories:

Technical specifications:

3.3. Accessories

Illustrative photo:

Supply of Four soil moistures:

Technical specifications:

• Color:Green
• meter 3-in-1 Soil Moisture Meter Indoor Outdoor Sunlight PH Acidity Tester-S30
  Specifications:
  PH Range: 3.5-8ph (3.5-6.5 ACID, 7-8 ALKALI)
  Moisture Range: 1-10(1-3 DRY, 4-7 NOR, 8-10WET) 
  Relative Light: 0-2000lux (0-200 LOW, 200-500LOW+, 500-1000 NOR 1000-2000 HGH)

Illustrative photo:

Product Features:

• [3-in-1 Functions] Tests moisture, PH value and light level by using two 20cm probes and a light sensor.
• [High Accuracy and Rapid Respond] There are three calibration tables, you can respectively get the accurate value immediately
• [No Battery Needed] Environmentally friendly because it needn't any battery or electricity. Just plug in the probe to your object
• [Compact and Portable] Small size, it is convenient to use it indoor, outdoor or in your greenhouse
• [Monitor & Promote Healthy Plants] It ensures and maintains the health and quality of your greenery. By using it, you can know when to water, control PH level and whether the plant getting adequate sunlight

Application requirements and process

Interested applicants should provide a proposal covering the following:

• Application letter addressed to the director of Caritas Gikongoro;
• Be licensed to conduct business in Rwanda (RDB Certificate);
• Have a documented and verifiable track record (VAT) and invoicing with EBM receipt;
• Have the expertise to provide quality services proven by at least three good completion certificates of the similar work/field in production or supply of agroforestry plants trees with focus on bamboo;
• Detailed financial proposal including transportation fee rates of the stems trees in Busanze and Nyabimata sectors, in Nyaruguru District, or other related costs including taxes.

All submissions must be made in sealed envelope clearly marked “Supply of bamboo seedlings”. The Outer envelope should clearly indicate the title of tender, bidder name and his/her email and phone number.

The application should be done online to the email of Caritas Gikongoro: Caritasgik@yahoo.fr or deposed in hard at Caritas Gikongoro Head Office located at Kabacuzi village, Nyamugali cell in Gasaka Sector, Nyamagabe district not later than December 3, 2024 at 5:00pm. Late application will not be considered. Partial or incomplete application will be rejected. Caritas Gikongoro reserves the right to reject any or all proposal it deems not to be in its best interests.

Successful bidders will be expected to comply with various organisational policies, such as Safeguarding for all Programme Participants, Gender policy and Child Protection Policy.

For any clarification in regard to this, send your request to the address email mentioned above.

Done at Nyamagabe, on November 22, 2024

Fr. Jean NDAGIJIMANA

Director of Caritas Gikongoro