Summary
Date Posted: Wednesday, November 01 2023, Base Salary: Not Disclosed

JOB DETAILS:
• The Administration & Finance Manager (AFM) is responsible for all financial and administrative operations in WASH-FIN 2’s office in Kigali, Rwanda office. The AFM will maintain a record of all expenditures as well as receipts of funds, prepare all the documentation related to purchase or disbursement of funds. The candidate will also be in charge of all administrative functions including general financial management, office administration, human resources functions, and procurement. The Administrative and Finance Manager will report to and support the Team Leader in implementing the project, also working in close collaboration with the Senior Operations Manager. The AFM will directly supervise other members of the Operations team in Kigali.

Responsibilities:
• Prepare/approve monthly, quarterly and annual financial reports for the project;
• Oversee monthly salary payments/payroll processing; oversee processing for payment Consultant Payment Invoices, ensure timely remittance of statutory payments to respective institutions;
• Ensure annual tax reports are completed and submitted to local authorities in a timely manner;
• Ensure that all expenses, payments, receipts, bank reconciliations and any financial information are captured in QuickBooks; ensure travel expense reports are properly completed and outstanding cash advances for travel reconciled;
• In collaboration with the Senior Operations Manager and direct supervisor, assist in the design and implementation of a local project per diem policy;
• Oversee proper implementation of systems and procedures for procuring goods and services ensuring robust quality control and due diligence in compliance with Tetra Tech and USAID policies/procedures;
• Oversee recruitment processes including sitting on interview panels, collecting candidate documentation and communicating with candidates; assist in drafting employment agreements and amendments and oversee maintenance of all personnel records;
• Manage WASHFIN country- specific operations, ensuring overall compliance with Tetra Tech and USAID regulations; and
• In collaboration with the Senior Operations Manager and direct supervisor, assist in maintaining updated the local security manual and security annexes.

Required Qualifications:
• University degree in Public Administration, Accounting or Finance or other similar degree required; relevant master’s degree preferred;
• Minimum of 10 years of professional experience in administrative and financial management of sizable ($5 million or more) donor-funded projects;
• Minimum 4 years’ experience as Director of Finance/Administration or equivalent position supporting the management of USAID-funded projects highly preferred;
• Certified Public Accountant (CPA) training and/or qualification preferred;
• Exceptional knowledge of information and computer technology, with expertise in accounting software including QuickBooks required; prior experience with Salesforce accounting software preferred;
• Fluency in English is required; fluency in French preferred; and
• Rwandan nationals strongly encouraged to apply.

Work Hours: 8

Experience in Months: 120

Level of Education: Bachelor Degree

Job application procedure
To be considered, please submit the following:
• Cover Letter
• CV
• Please indicate where you saw Tetra Tech’s IDS ad posted.
• Apply on-line at: Administrative and Finance Manager for WASH-FIN 2 Project - Tetra Tech Careers (selectminds.com) not later than 1st December 2023.
• Please ensure that only the requested documents noted above are submitted. Only candidates who have been selected for an interview will be contacted. No phone calls, please.
• Tetra Tech International Development is committed to safeguarding and technical excellence in equality and social inclusion. Our team of dedicated Gender, Youth, and Social Inclusion (GYSI) advisers work closely with our staff and partners to share international norms and best practices to improve the livelihoods of the world’s most marginalized groups. Tetra Tech International Development is especially interested in candidates that can contribute to our Diversity, Equity, and Inclusion (DEI) initiatives that aim to expand inclusion and an authentic sense of belonging to all our staff regardless of background.

Reasonable Accommodations:
• We are dedicated to hiring an inclusive workforce. If you would like to request reasonable accommodations during the application process, please visit Tetra Tech’s Disability Assistance Page or contact our Global Talent Operations team. Our recruitment team looks forward to engaging in an interactive process to provide reasonable accommodations for candidates.
• Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 550 locations around the world. Our reputation rests on the technical expertise and dedication of our employees — 27,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development. We are an Equal Opportunity Employer/Affirmative Action/Americans with Disabilities/Veterans employer.
• Project opportunity
• U.S. Teams and Clients
• Water Security and Sanitation (International Development)
• ARD 188

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