Summary
Date Posted: Monday, February 27, 2023 , Base Salary: Not Disclosed

JOB DETAILS:

Work Station; Kigali Rwanda.

JOB PURPOSE
Responsible for providing human resource and administrative support to the program and ensure day to day administrative functions of the country office are well coordinated.

REQUIRED EXPERIENCE AND TECHNICAL COMPETENCIES:
• At least a bachelor’s degree in human resource management, BA, Social Sciences, Political Sciences,
• Minimum 2 years of demonstrated working experience as an HR practitioner with demonstrated sound office Administration management experience in the not-for-profit sector/UN Agencies
• Proficient in the use of MS Office, and HR systems/databases.
• Organized and Analytical with attention to detail and process-oriented person
• Independent thinker and Team player
• Ability to manage and prioritize a high workload and multiple tasks with tight deadlines
• Independent thinker with good interpersonal skills to establish strong working relationships with colleagues
• Fluency in written and spoken English

Responsibilities
1. Human Resource Management Key Responsibilities
• Responsible for providing support in the recruitment process from advertising, shortlisting to the selection of suitable candidates.
• Coordinate the orientation and on-boarding process for new staff including coordination of a ‘buddy’ to assist them to adopt to the program culture and working environment.
• Responsible for management of staff remuneration and benefits, ensuring alignment with government laws and regulations.
• Responsible for coordinating staff performance management including goal and other performance management processes through the line managers.
• Responsible for personnel files and ensure staff documents are stored in their personnel files, the information is updated in the system, confidentiality is maintained and ensure adherence to the Organizational HR manual and all related legal procedures.
• Responsible for down streaming and creation of awareness of the organization policies to staff and oversee adherence.
• Responsible for human resource welfare and management and facilitate the process to support staff to deal with psycho-socio issues like stress management
• Acts as the contact person for staff queries and inquiries concerning benefits and other statutory entitlements.
• Support the coordination of trainings in the country office and track staff development and annual leave plans
• Support the coordination of trainings in the country office and track staff development and annual leave plans
• Provide administrative support to meet the needs of the office.
• Prepare monthly HR metrics and reports including leave, performance management and staff statistics.
• Organize and coordinate wellness sessions for staff when needed.
• Ensure staff are properly equipped with working resources including computers/ laptops, printers and adequately equipped offices as per project needs.

2. Administration
• Responsible for the management office administration functions and the focal point for all operational needs for efficient office operations.
• Responsible for the management of assets including ensuring that the assets of the organization are identified, listed and maintained ensuring adherence to organization asset management policies.
• Ensure service and repair of computers, photocopiers, and printers
• Responsible for organization’s leases, contracts and renewals, ensuring that all leases are legally drawn up and are in force or ended on a timely basis.
• General office management and supervision of contracted staff and service providers in the office

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure

If you feel you fit the required qualification and experience for the above position, kindly send your letter of interest and CV to: hr@hopeaidworldwide.org 
The closing date for application is 13th March, 2023.
Only shortlisted candidates will be contacted.

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