Date:

Subject:

Reference #:

General

Requirements:

Delivery:

Criteria for Selection:

3/9/2023

Vehicles for Burundi project startup - double cabin pickup AWD

P0018578

The requirements for TechnoServe's anticipated purchase are listed below. A more detailed Specifications Sheet is also attached.

Vehicles (4) for Burundi project start-up - double cabin pickup AWD

TechnoServe requests that the requested goods or services be provided on or before the date listed below, and be delivered to the below address:

Date:      4/21/2023

Address:  Umoja House, 2nd Floor | Plot 0079/NYA/MUH

African Union Boulevard, Kiyovu

P.O. Box 7108 Kigali, Rwanda

TechnoServe’s evaluation of quotes will be based on the factors set out below. At the sole discretion of TechnoServe, bidders may be selected for follow-up questions or to provide an oral presentation. TechnoServe reserves the right to award the purchase to the vendor whose quote is deemed to be in the best interest of

TechnoServe. TechnoServe will not award the purchase to any vendor where there is indication of a lack of business integrity.

Order of Events:

This procurement will be administered in accordance with the following dates (subject to change at TechnoServe’s sole discretion):

Date:                            Event:

Terms and Conditions:

3/17/2023                  Last date that questions and notice of intent to bid will be accepted. Questions and answers will be distributed to all known interested parties, so questions should not disclose confidential information, and all interested parties should submit a notice of intent to bid by this deadline to ensure they receive a copy of TechnoServe’s response to questions.

Questions and/or notice of intent to bid should be emailed to: dmugenzi@tns.org

3/21/2023                  Date that answers to questions will be distributed to all known intended bidders.

4/5/2023                    Last date that quotes will be accepted by TechnoServe.

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The Request for Quotation is not and shall not be considered an offer by TechnoServe.

All responses must be received on or before the date indicated on the RFQ.  All late responses will be rejected.

All unresponsive quotes will be rejected.

All quotes will be considered binding offers. Your quote must be valid for acceptance for a minimum period of 90 days from the closing date of this solicitation.

All awards will be subject to TechnoServe contractual terms and conditions and contingent on the availability of donor funding.

TechnoServe reserves the right to accept or reject any quote or cancel the solicitation process at any time, without assigning any reason, and shall have no liability to any vendors submitting quotes for such rejection or cancellation of the RFQ.

TechnoServe reserves the right to accept all or part of the quote when awarding the purchase order/contract.

All information provided by TechnoServe in this RFQ is offered in good faith. Individual items are subject to change at any time and all known intended bidders will be provided with notification of any changes.

TechnoServe reserves the right to require any bidder to enter into a non-disclosure agreement.

Bidders are solely obligated to pay for all costs which may be incurred by the bidder or any third parties in connection with preparing the quote.

Ref  no.

Description 

Required Spécification 

1 

Brand, preferred 

Toyota Hilux Double Cabin- Pick Up

2 

Engine Type

4-cylinder diesel with injection, with belt and equipped with a turbo

3

Engine Capacity

2400 cc, Economical engine, as detailed in documentation of vehicle specifications 

4

Year of Manufacture

2021/2022

5

Frame

All  Terrain -vehicle 4x4 (Pick Up)

6

Steering 

Left hand drive and AWD / 4WD (front and rear wheel drive)

7

Front suspension

Double wishbone and stabilizer bar with coil springs

8

Rear Suspension

Rigid deck and leaf springs

9

Interior

Tropicalized air conditioning, electrically adjustable mirror, windows

front/rear electrics, CD player with radio-antenna, glove box with closure

10

Seats

05 seats including 02 front separated + 03 rear seats in cloth Upholstery.

Seat belts: front and back

11

Exterior

Halogen headlights, step on rear shock, front metallic metal bumper, side steps, rear and front towing ring, strong front pull;

12

Doors

4 doors, Pick up

13

Cockpit 

On the left to drive on the right

14

Gearbox

06 manual speeds front and 01 rear

15

Brake

Front Brake has ventilated disks. Rear Brake in drums

16

Safety

Central locking of the doors, automatic locking, Front airbags for driver and front passenger, bull bar,

17

Accessories

• 01 spare wheel and 01 complete tool set/ fabric seats - adjustable with headrest for driver and passenger / 
• Hard metal bare and compatible with air bag system (provide evidence) 
• FM radio + cd player, USB key 
• centralized and remote locking
• Electric windows 
• Fire extinguisher + 2 warning triangles
• instructions for use in original version  CTC mats

18

Ground clearance

Minimum 250 mm

19

Color

White

20

Gas Tank

Minimum 80 liters

21

Quantity

4 vehicles

22

Manufacturer’s Warranty

With original supporting document (that of a dealer is not accepted)

23

Delivery time  required

Delivery of goods within 3 months of date of sale

24

Transportation cost

The transport cost of the vehicle from suppliers abroad to Bujumbura must be stated in the quotation