Tender Reference Number: RTP-PROC-0003-02-2025
Service: PROVISION OF PRINTING SERVICES, PROMOTIONAL MATERIALS AND CORPORATE BRANDINGSERVICES UNDER THE FRAMEWORK AGREEMENT
Procurement Method: Brown Tender
Date of Issue: 10th March 2025
Submission Deadline: 18th March 2025
INTRODUCTION
Right To Play is a global organization that uses the transformative power of play to educate and empower children to rise above adversity. We pioneer a unique approach to learning, both inside and outside of the classroom, and harness play, one of the most fundamental forces in child’s life, to help children dismantle barriers and embrace opportunities to learning and development.
Right To Play is currently seeking a registered and reputable companies to provide printing services, promotional materials and corporate branding services to Right To Play. In this perspective, Right To Play invites all interested and qualified companies to supply and submit their proposals, which will be evaluated based on compliance with the technical specifications outlined and the overall value for money. All submitted proposals will undergo a thorough evaluation process to ensure that the selected supplier meets our requirements and offers the best possible value. The vehicle should meet the following specifications:
All submitted proposals will undergo a rigorous evaluation process to ensure that the selected supplier meets Right To Play’s requirements and provides the best possible value.
The successful bidder will be awarded a one-year contract. The contract will be granted to the bidder who meets all minimum requirements and demonstrates a high level of experience, capability, and competence.
Bid Evaluation Criteria: Proposals will be evaluated based on the following criteria:
Contract Duration:
The successful bidder will be awarded a contract for an initial term of one (1) year, with the potential for renewal based on performance and mutual agreement.
Payment Terms:
Payment terms and structure will be detailed in the contract following the selection of the successful bidder. All payment milestones will be in alignment with the agreed deliverables and timelines.
Price Stability:
The pricing provided in the proposal must remain fixed and unchanged throughout the duration of the contract term, unless otherwise agreed upon in writing.
Right to Play’s Discretion:
Right To Play reserves the right to reject any bid it deems inappropriate or non-compliant with the requirements. Right To Play is under no obligation to accept any particular offer and will select the bidder that best meets its needs and objectives.
Proposal Submission:
Proposals must be submitted in a single PDF document and should include all necessary documentation, including but not limited to:
All submitted proposals will undergo a thorough evaluation process to ensure that the selected supplier meets Right To Play's high standards and provides the best possible value.
The successful bidder will be awarded a one-year contract, granted to the company that meets all minimum requirements and demonstrates exceptional experience, capability, and competence. The contract may be renewed upon satisfactory performance and mutual agreement.
No |
Description Of services |
Unit |
Unit Cost in Rwf +VAT iiInclusive |
1 |
Sign posts |
||
Normal banner with no lights |
Pc |
||
Light box double sided |
Pc |
||
Light box single sided |
Pc |
||
2 |
PVC banner (Large) |
Pc |
|
3 |
PVC banner (medium) |
Pc |
|
4 |
Pull up banners |
||
With wide base |
Pc |
||
With small base |
Pc |
||
5 |
Flex banners |
Pc |
|
6 |
Folder printed on matt papers |
||
Single sided |
Pc |
||
A3 laminated |
Pc |
||
A4 |
Pc |
||
A5 |
Pc |
||
A6 |
Pc |
||
Double sided |
|||
A4 |
Pc |
||
A5 |
Pc |
||
A6 |
Pc |
||
7 |
Staff identification badges |
Pc |
|
8 |
Print and binding Colored documents different papers |
||
A2 |
Pc |
||
A3 |
Pc |
||
A4 |
Pc |
||
A5 |
Pc |
||
9 |
Business cards |
||
With lamination |
Pc |
||
Without lamination |
Pc |
10 |
Print one side vision stickers |
different size |
11 |
Stamps |
|
Auto-encreur (small size) |
Pc |
|
Auto-encreur (medium size) |
Pc |
|
12 |
Printed certificates A4 on hard paper |
Pc |
13 |
Printing and laminating documents |
|
A3 |
Pc |
|
A4 |
Pc |
|
A5 |
Pc |
|
14 |
Printing registers |
|
A3 |
Pc |
|
A4 |
Pc |
|
15 |
Printing directly on form board |
Square meter |
16 |
T-shirt Lacoste |
|
Screen printing |
Pc |
|
Embroiding |
Pc |
|
17 |
T-shirt round neck |
|
Screen printing |
Pc |
|
Embroiding |
Pc |
|
18 |
Corporate office Polo T-shirts |
|
Screen printing |
Pc |
|
Embroiding |
Pc |
|
19 |
Corporate office jersey |
|
Screen printing |
Pc |
|
Embroiding |
Pc |
|
20 |
Big corporate umbrella with screen printing |
Pc |
Small corporate umbrella with screen printing |
Pc |
|
21 |
Printed inserts/ leaflets/ brochures |
|
A4 |
Pc |
|
A5 |
Pc |
|
A6 |
Pc |
|
22 |
Promotional Caps |
Pc |
23 |
Posters |
|
A0 |
Pc |
|
A1 |
Pc |
|
A2 |
Pc |
|
A3 |
Pc |
|
A4 |
Pc |
Expression of interest, including both the technical and financial proposals, must be submitted in a well-prepared bid to Right To Play Rwanda via email at rwandaprocurement@righttoplay.com . The subject line of the email must be titled“TENDER FOR PROVISION OF PRINTING SERVICES, PROMOTIONAL MATERIALS AND CORPORATE BRANDINGSERVICES TO RIGHT TO PLAY RWANDA 2025”. Bids must be submitted no later than 18th March 2025 at 5:00 PM local time. Late bids will be automatically rejected.
The opening of the bids will take place in a separate session. Communication of the opening result will be shared through e-mail to the bidders.
Right to Play reserves the right to reject any bid deemed inappropriate and is not obliged to consider the lowest offer.
Amadou Cissé
Country Director
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