Supply of Office Stationeries to Right to Play Under Framework Agreement tender at Right To Play Rwanda
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Tender Reference Number: RTP-PROC-0003-02-2025

Service: PROVISION OF PRINTING SERVICES, PROMOTIONAL MATERIALS AND CORPORATE BRANDINGSERVICES UNDER THE FRAMEWORK AGREEMENT

Procurement Method: Brown Tender

Date of Issue: 10th March 2025

Submission Deadline: 18th March 2025

INTRODUCTION

Right To Play is a global organization that uses the transformative power of play to educate and empower children to rise above adversity. We pioneer a unique approach to learning, both inside and outside of the classroom, and harness play, one of the most fundamental forces in child’s life, to help children dismantle barriers and embrace opportunities to learning and development.

Right To Play is currently seeking a registered and reputable companies to provide printing services, promotional materials and corporate branding services to Right To Play. In this perspective, Right To Play invites all interested and qualified companies to supply and submit their proposals, which will be evaluated based on compliance with the technical specifications outlined and the overall value for money. All submitted proposals will undergo a thorough evaluation process to ensure that the selected supplier meets our requirements and offers the best possible value. The vehicle should meet the following specifications:

All submitted proposals will undergo a rigorous evaluation process to ensure that the selected supplier meets Right To Play’s requirements and provides the best possible value.

The successful bidder will be awarded a one-year contract. The contract will be granted to the bidder who meets all minimum requirements and demonstrates a high level of experience, capability, and competence.

Bid Evaluation Criteria: Proposals will be evaluated based on the following criteria:

  • Compliance with Technical Specifications:Adherence to the outlined requirements and standards.
  • Experience and Qualifications of the Service Provider:Proven expertise and qualifications in providing similar services.
  • Cost-Effectiveness and Value for Money:Competitive pricing while ensuring quality and service standards are met.
  • Quality of Service and Ability to Meet Deadlines:Demonstrated commitment to high-quality service and timely delivery

Contract Duration:
The successful bidder will be awarded a contract for an initial term of one (1) year, with the potential for renewal based on performance and mutual agreement.

Payment Terms:
Payment terms and structure will be detailed in the contract following the selection of the successful bidder. All payment milestones will be in alignment with the agreed deliverables and timelines.

Price Stability:
The pricing provided in the proposal must remain fixed and unchanged throughout the duration of the contract term, unless otherwise agreed upon in writing.

Right to Play’s Discretion:
Right To Play reserves the right to reject any bid it deems inappropriate or non-compliant with the requirements. Right To Play is under no obligation to accept any particular offer and will select the bidder that best meets its needs and objectives.

Proposal Submission:
Proposals must be submitted in a single PDF document and should include all necessary documentation, including but not limited to:

  • Company registration certificate
  • Valid clearance certificate from RSSB
  • Valid tax clearance certificate and proof of providing VAT invoices
  • At least 5 years of experience in the field
  • Company profile (including email, phone number, and physical address of the office)
  • Three references from four former or current clients over the past 2 years

All submitted proposals will undergo a thorough evaluation process to ensure that the selected supplier meets Right To Play's high standards and provides the best possible value.

The successful bidder will be awarded a one-year contract, granted to the company that meets all minimum requirements and demonstrates exceptional experience, capability, and competence. The contract may be renewed upon satisfactory performance and mutual agreement.

No

Description Of services

Unit

Unit Cost in Rwf +VAT iiInclusive

1

Sign posts

Normal banner with no lights

Pc 

Light box double sided

Pc 

Light box single sided

Pc 

2

PVC banner (Large)

Pc 

3

PVC banner (medium)

Pc 

4

Pull up banners

With wide base

Pc 

With small base

Pc 

5

Flex banners

Pc 

6

Folder printed on matt papers

Single sided

Pc

A3 laminated

Pc 

A4

Pc 

A5

Pc 

A6

Pc 

Double sided

A4

Pc 

A5

Pc 

A6

Pc 

7

Staff identification badges

Pc 

8

Print and binding Colored documents different papers

A2

Pc 

A3

Pc 

A4

Pc 

A5

Pc 

9

Business cards

With lamination

Pc 

Without lamination

Pc 

10 

Print one side vision stickers

different size

11 

Stamps

Auto-encreur (small size)

Pc 

Auto-encreur (medium size)

Pc 

12 

Printed certificates A4 on hard paper

Pc 

13 

Printing and laminating documents

A3

Pc 

A4

Pc 

A5

Pc 

14 

Printing registers

A3

Pc 

A4

Pc 

15 

Printing directly on form board

Square meter

16 

T-shirt Lacoste

Screen printing

Pc 

Embroiding

Pc 

17 

T-shirt round neck

Screen printing

Pc 

Embroiding

Pc 

18 

Corporate office Polo T-shirts

Screen printing

Pc 

Embroiding

Pc 

19 

Corporate office jersey

Screen printing

Pc 

Embroiding

Pc 

20 

Big corporate umbrella with screen printing

Pc 

Small corporate umbrella with screen printing

Pc 

21 

Printed inserts/ leaflets/ brochures

A4

Pc 

A5

Pc 

A6

Pc 

22 

Promotional Caps

Pc 

23 

Posters

A0

Pc 

A1

Pc 

A2

Pc 

A3

Pc 

A4

Pc 

Expression of interest, including both the technical and financial proposals, must be submitted in a well-prepared bid to Right To Play Rwanda via email at rwandaprocurement@righttoplay.com . The subject line of the email must be titled“TENDER FOR PROVISION OF PRINTING SERVICES, PROMOTIONAL MATERIALS AND CORPORATE BRANDINGSERVICES TO RIGHT TO PLAY RWANDA 2025Bids must be submitted no later than 18th March 2025 at 5:00 PM local time. Late bids will be automatically rejected.

The opening of the bids will take place in a separate session. Communication of the opening result will be shared through e-mail to the bidders.

Right to Play reserves the right to reject any bid deemed inappropriate and is not obliged to consider the lowest offer.

Amadou Cissé

Country Director

Job Info
Job Category: Tenders in Rwanda
Job Type: Full-time
Deadline of this Job: Friday, April 18 2025
Duty Station: Kigali
Posted: 11-03-2025
No of Jobs: 1
Start Publishing: 11-03-2025
Stop Publishing (Put date of 2030): 11-03-2070
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