TENDER TITLE: PROVIDING THE SUPERVISION SERVICES OF INSTALLATION OF DRAINAGE & IRRIGATION INFRASTRUCTURES IN NYABICWAMBA MARSHLAND LOCATED IN GATSIBO SECTOR, GATSIBO DISTRICT, EASTERN PROVINCE

1. Brief description of DUHAMIC-ADRI

DUHAMIC-ADRI is a Non-Governmental Organization legally recognized under Rwandan Law. The organization was founded in 1979 with the objective of assisting farmers in organizing themselves to combat constraints related to rural marginalization. Over the years, its operations have expanded from local and regional levels to the national level. The Constituent General Assembly of April 20, 1985, officially established DUHAMIC-ADRI as an NGO operating throughout Rwanda.

DUHAMIC-ADRI was legally recognized by Ministerial Order No. 943 of July 12, 1985. Its statutes were later modified and recognized by Ministerial Order No. 025/11 of March 21, 2005. The organization also fulfilled all requirements under Law No. 04/2012 of February 17, 2012, governing national non-governmental organizations and received a compliance certificate from the Rwanda Governance Board (RGB) on June 17, 2013.

Vision: A rural world responsible for its self-socio-economic development.

Mission: Supporting integrated development through rural population initiatives aimed at self-development.

Objectives:

• Combating the marginalization of rural areas.
• Promoting and strengthening associations, cooperatives, and farmers' groups.
• Supporting rural development initiatives in various socio-economic sectors.

2. Introduction:

Since July 2024, DUHAMIC-ADRI has partnered with the United Nations High Commissioner for Refugees (UNHCR) through a signed Partnership Framework Agreement (PFA) to implement Phase II of the Climate-Smart Agriculture and Market Development for Enhancing Livelihoods of Refugees and their Host Communities in Rwanda.

The Climate-Smart Agriculture initiative aims to improve food security and self-reliance for 2,036 beneficiaries (732 refugee and 1,304 host community households, including 1,091 women and 945 men). By 2026, this project will benefit over 7,851 family members through climate-smart agricultural practices and a market development approach.

Specifically, the partnership focuses on contributing to achieving the following outcomes of the project: Outcome 1: Increased Agricultural Productivity and Outcome 2: Increased Household Income.

3. Scope of work (Objective and expected deliverables)

The overall objective aims to provide supervision and advisory services for the hired contractor for installation of Drainage & Irrigation Infrastructures in NYABICWAMBA marshland located in Gatsibo sector, Gatsibo District, Eastern Province.

The supervision service includes the works of Contract management and technical administration, the control of quality and technical assistance to project during installation and maintenance of irrigation system as well as coaching and capacity building of farmers to use and valorize the installed irrigation system. The supervision services are expected to cover a total period of three (3) months for the installation phase.The duration for the maintenance of the irrigation system will be communicated during contract negotiations.

The scope of work is further detailed in the attached Terms of Reference for your reference.

The following mandatory documents must be submitted with the technical proposals and will be publicly opened during the technical proposal opening session. Failure to submit ay of these documents will result in automatic disqualification:

• A valid Certificate of Good Standing issued by RDB
• A valid Tax Clearance Certificate issued by RRA
• A Site visit Certificate issued by DUHAMIC-ADRI during the visit
• Proof of use of the Electronic Billing Machine (EBM)

Bidders who score below 70% on their technical proposals will not be shortlisted for the financial proposal opening, and their financial proposals will be returned unopened. 

Note: Before contracting, DUHAMIC-ADRI may request a performance guarantee from the successful bidder.

• Women and persons with disabilities fulfilling required conditions and qualifications are encouraged to apply.

Thank you for expressing interest in working with DUHAMIC-ADRI

Yours faithfully

MUHIGIRWA Benjamin

Executive Secretary