PROCURING ENTITY: RADISSON HOTEL & KIGALI CONVENTION CENTER LTD
INVITATION DATE: 11th March 2025
TENDER NO:RHKCC/003/2025
TENDER NAME: PROVISION OF LANDSCAPING AND GARDEING MAINTENANCE SERVICES TO KCC PREMISES
DEADLINE FOR SUBMISSION: 17th March 2025
PERIOD OF SERVICES: FRAMEWORK CONTRACT
Radisson Blu & Kigali Convention Center Ltd (KCC) wishes to invite all interested and qualified bidders to submit their best proposals for PROVISION OF LANDSCAPING AND GARDENING MAINTENANCE SERVICES TO KCC PREMISES according to the Scope of Work (SoW) detailed below.
BACKGROUND
The Radisson Blu Hotel & Convention Center in Kigali is just 5 kilometers from the bustling city center and Kigali International Airport (KGL). Our contemporary hotel is situated in an office park with Kigali Convention Center. Our Kigali hotel's 291 rooms and suites offer private balconies and free high-speed Wi-Fi. 2 on-site restaurants, including one with all-day dining, serve up continental and Rwandan favorites as well as the Super Breakfast Buffet. For a light bite or a relaxing nightcap, visit the Lounge Bar. The hotel also offers fitness center and outdoor swimming pool and 650 parking bays.
The Kigali Convention Centre (KCC) is adjacent to the Radisson Blu Hotel & Convention Centre. KCC has a net floor area of 32,200 square meters, and the building contains facilities for business, leisure and events. Our meeting rooms are fully equipped with the latest technology and AV equipment for a successful event. There is a total of 18 versatile meeting spaces, including a state-of-the-art auditorium that can hold up to 2,600 guests for weddings or professional business meetings.
SCOPE OF WORK
General
This landscaping and gardening maintenance service specification below will provide a guide as to what may be expected as a minimum service requirement for the services to be provided. The specification of services required, among other things, are general maintenance of lawn, trees and hedges. These include weeding, trimming and pruning of grass by mowing with grass cutting machines top dressing, using of manure, spraying of pesticides and insecticides and planting of dod grass where dead. For more detailed information on the specifications, it is recommended that bidders refer to the detail specifications below.
Scope of Work
The area involved consists of approximately 60,000 square meters or 6 hectares of combined paved and grassed areas within and around the KCC premises.
The successful Contractor must at all times provide the following garden tools:
No. |
Activity |
Frequency |
1. |
The Contractor must constantly monitor for pests throughout the grounds and apply spray insecticides/pesticides to bar pests and diseases within the premises. |
Daily, weekly and monthly |
2. |
Watering Flowers, garden watering and creation of a beautiful garden |
Daily, weekly and monthly |
3. |
Mowing established lawn and trimming hedges and grass regularly |
Daily |
4. |
Maintaining gardens of Kigali Convention Centre Ltd complex (Maintenance of manicured garden, trimming and slashing of grass, planting of trees, flowers and providing composed manure for flowers. Always use a grass cutting machine and other appropriate machines. |
Daily |
5. |
Protecting existing trees, plants and flowers by pruning (trimming and carting away of unwanted and dead parts of the plants). |
Daily |
6. |
Excavating and/or levelling the soil where necessary and planting grass as required. |
Quarterly |
7. |
The Contractor shall be responsible for the removal of the day-to-day rubbish accumulated during the maintenance process to the designated areas. No stockpiles of leaves and waste are to be left overnight. |
Daily |
8. |
Weeding and maintenance of flower beds to ensure that they are clean and beautiful. |
Daily |
9. |
All paved walkway areas and slabs are to be kept clean and free of weeds. The Contractor should report any broken and dislodged slabs. |
Daily |
13 |
All the equipment needed to execute the works are given to the contractor who has to keep them in good condition. |
Daily |
14 |
The contractor has to ensure grooming of his staff as required by Radisson Blu Hotel. |
Daily |
Report |
The Contractor is expected to provide KCC with a comprehensive report from time to time on status of the services. |
Bid’ Requirements:
All bids must comply with the below requirements:
Bidding Instructions
Bid documents
Your bid must include the following documents:
Please note the bid documents must be in PDF format, signed & stamped and should not exceed 15 mb in size to avoid rejection by our email server. If the size of the documents exceeds 15 mb can be submitted physically to Radisson Hotel & KCC reception.
Price Schedule A -
SN |
Description |
Quantity |
Unit price/Month |
1 |
PROVISION OF LANDSCAPING AND GARDENING MAINTENANCE SERVICES |
1 |
|
2 |
VAT 18% |
||
TOTAL Price VAT Incl. (Rwf) |
Bid Evaluation Criteria
Bids will be evaluated as follows:
Technical Specifications |
The bidder demonstrates the ability to meet the requirements |
Pass/Fail |
Price |
The price offered by the bidder is competitive versus the other offers |
Competitive/Non- competitive |
Payment terms |
The bidder offers payment terms of at least 30 days or more. Offers with payment terms of 45 days or more will be favored. |
Competitive/Non- competitive |
Supporting documents |
The bidder has provided the correct supporting documents |
Pass/Fail |
Terms and Conditions
Detailed technical evaluation:
Specific experience of Service Provider (20 marks)
Methodology of the Firm (35 marks)
Qualifications and competencies of key technical staff (CVs and copies of diplomas) minimum required are Manager and at least three Supervisors (15 marks).
List the type of insecticides/pesticides, materials and equipment to be used (20 marks)
Financial Offer (10 marks)
The minimum technical score required to pass/qualify for the financial evaluation is 70%.
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