INVITATION FOR TENDER

PROCURING ENTITY: RADISSON HOTEL & KIGALI CONVENTION CENTER LTD

INVITATION DATE:  23^rd September 2024

TENDER NO: RHKCC/003/2023-2024

TENDER NAME: Provision of Festive Season Decoration Services

DEADLINE FOR SUBMISSION: 15^th October 2024

PERIOD OF SERVICES: N/A

CONTRACT TYPE: Framework Agreement

Radisson Blu & Kigali Convention Center Ltd (KCC) wishes to invite all interested and qualified bidders to submit their best proposals for Provision of Festive Season Decoration Services according to the Scope of Work (SoW) detailed below.

BACKGROUND

The Radisson Blu Hotel & Convention Center in Kigali is just 5 kilometers from the bustling city center and Kigali International Airport (KGL). Our contemporary hotel is situated in an office park with Kigali Convention Center. Our Kigali hotel's 291 rooms and suites offer private balconies and free high-speed Wi-Fi. 2 on-site restaurants, including one with all-day dining, serve up continental and Rwandan favorites as well as the Super Breakfast Buffet. For a light bite or a relaxing nightcap, visit the Lounge Bar. The hotel also offers fitness center and outdoor swimming pool and 650 parking bays

The Kigali Convention Centre (KCC) is adjacent to the Radisson Blu Hotel & Convention Centre. KCC has a net floor area of 32,200 square meters, and the building contains facilities for business, leisure and events. Our meeting rooms are fully equipped with the latest technology and AV equipment for a successful event. There is a total of 18 versatile meeting spaces, including a state-of-the-art auditorium that can hold up to 2,600 guests for weddings or professional business meetings.

SCOPE OF WORK

Provision of Festive Season Decoration Services:

The Service shall be based on a Framework Agreement.

The service provider shall provide decoration services as below:

The company should avail Professional interior Design/Decoratorswho will evaluate and design Radisson Blu Hotel & Convention Center premises, listen to Radisson Blu Hotel & Convention Center unique desires and then stunning seasonal decorations that will delight our guests and create a warm, festive atmosphere.

Note: Our decorations areas include Exterior and Interior decoration, (the lobby, entrance, hallways, restaurants, outlets and public spaces of the hotel and convention center);

• Use of lights, garlands, wreaths, trees, ornaments, and other festive items
• Coordination with our maintenance team to ensure the safe installation and removal of decorations and must outline approach used to sustainability and safety during the decoration process.
• The company should advise on any new decorations that KCC may need to purchase
• After the festive season, the company (manpower) will have to come back and take down the decorations items carefully as they will be used for other years and make sure that our property is in as great of condition as before the decoration. You will mark and label the items we used to decorate our premises to allow us to effectively store them throughout the offseason.
• A detailed proposal, including decoration design, materials, timeline, and budget (present a mockup 3D visual)

NOTE: INTERESSTED BIDDERS ARE INVITED TO SITE VISIT FRIDAY 27^th SEPTEMBER 2024 AT 10:30AM (MANDATORY)

Bid’ Requirements:

All bids must comply with the below requirements:

• Mustmeet the required Terms and Conditions for the tender/bid.
• Paymentterms: 1-5 days (negotiable) after month end

 Bidding Instructions

• Contact details: requests for clarification and bids must be submitted in writing only to:  kigali@radissonblu.com  Cc: firmin.nshuti@radissonblu.com
• Language: only bids submitted in English will be accepted
• Currency: All bids must be in RWF
• Bid Validity: 120 days
• Deadlines(submissions received after these dates will not be considered): Finalbids must be submitted before 10:00 AM on 15^th October 2024
• Awarding of contract:The most competitive bids will be shortlisted, and the respective suppliers will be invited to defend their proposals. Unsuccessful bidders will be informed of the outcome

Bid documents

Your bid must include the following documents:

• CompanyCertificate of Incorporation or Chamber of Commerce registration 
• Validtax certificate from relevant local authority (not older than 6 months from the submission of this tender) demonstrating you comply with your tax obligations
• Valid Social Security certificate (RSSB)
• Valid Certificate of non-bankruptcy delivered by RDB
• The financial offer which indicates the detailed price structure is required.
• At least three (3) reference of similar projects (Decoration services) in the past 5 years. This should be proven by a good performance certificate accompanied by contract.

Please note the bid documents must be in PDF format, signed & stamped and should not exceed 15 mb in size to avoid rejection by our email server. If the size of the documents exceeds 15 mb can be submitted physically to Radisson Hotel & KCC reception.

Price Schedule A

Bid Evaluation Criteria

Bids will be evaluated as follows:

Terms and Conditions

• Bidsshould be valid for at least 120 days from the final submission 
• Allbids will be treated strictly 
• Allsuppliers are expected to adhere to the Radisson Blu & KCC ltd Supplier Code of Conduct
• The tender award is non-exclusive. Radisson Blu & KCC Ltd reserves the right to award service agreement to multiple
• Radisson Blu & KCC Ltdreserves the right to cancel the 
• Radisson Blu & KCC Ltdis not liable to disclose an explanation related to the outcome of the 
• Radisson Blu & KCC Ltdreserves the right to ask suppliers of proof of financial capabilities