Tender Reference Number: RTP-PROC-0003-02-2025
Service: PROVISION OF CONFERENCE FACILITIES IN KAYONZA,BUGESERA, RUBAVU AND MUHANGA DISTRICT UNDER FRAMEWORK AGREEMENT FOR THE YEAR 2025
Procurement Method: Brown Tender
Date of Issue: 10th March 2025
Submission Deadline: 18th March 2025
Background
Right To Play is a global organization that uses the transformative power of play to educate and empower children to rise above adversity. We pioneer a unique approach to learning, both inside and outside of the classroom, and harness play, one of the most fundamental forces in child’s life, to help children dismantle barriers and embrace opportunities to learning and development.
Right To Play is seeking proposals from qualified vendors to provide hotel accommodation and conference services. The successful bidder will supply the specified accommodation and conference packages for various group sizes, along with necessary services to ensure smooth operation during events. The following outlines the terms and conditions of this tender:
Service |
Specification |
Unit Price (VAT Inclusive)/person |
Hotel Accommodation |
Basic room facilities (bed, A/C, telephone, breakfast, etc.) |
|
Conference Hall (Full-Day Package) |
10-25 participants (including all amenities) |
|
26-50 participants (including all amenities) |
||
50+ participants (including all amenities) |
||
Conference Hall (Half-Day Package) |
10-25 participants (including all amenities) |
|
26-50 participants (including all amenities) |
||
50+ participants (including all amenities) |
Additional Services for Conference Packages
Technical Specifications
Proposals must meet the following technical requirements:
Accommodation Quality: Clean rooms with essential amenities (Wi-Fi, A/C, safety).
Conference Facilities: Equipped rooms with AV gear and reliable internet.
Catering Services: Varied meal options with strict hygiene standards.
Bid Evaluation Criteria:
Proposals will be evaluated based on the following criteria:
Pricing:
Proposal Submission:
Proposals must be submitted in a single PDF document and should include all necessary documentation, including but not limited to:
Expression of interest must be submitted send their well-presented bids to Right To Play Rwanda through rwandaprocurement@righttoplay.com . The subject of your e-mail must entitled “TENDER FOR PREFERRED SUPPLIER FOR HOTEL ACCOMODATION AND CONFERENCE PACKAGE TO RIGHT TO PLAY RWANDA FOR THE YEAR 2025 not later than 18th March 2025 at 5.00pm local time. Late bid will be automatically rejected.
The opening of the bids will take place in a separate session. Communication of the opening result will be shared through e-mail to the bidders.
Right to Play reserves the right to reject any bid deemed inappropriate and is not obliged to consider the lowest offer.
Done in Kigali on 10th March 2025
Amadou Cissé
Country Director
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