REQUEST FOR PROPOSAL (RFP) Procurement of Fruit Tree Seedlings |
Issued by: The Global Alliance for Improved Nutrition (GAIN) |
TIMELINES
ACTIVITIES |
DATE OF SUBMISSION |
Release of Request for Proposal: |
March 10th , 2025 |
Proposal Submission Deadline: |
March 21th, 2025 |
Contract Award and Notification: |
March 28th, 2025 |
Nursery Setup Completed: |
April 25th, 2025 |
Seedlings Delivered: |
July 24th, 2025 |
24 Month Follow-Up: |
October 2nd, 2027 |
Final Report Submission: |
October 2nd, 2027 |
About GAIN
The Global Alliance for Improved Nutrition (GAIN) is a Swiss-based foundation launched at the UN in 2002 to tackle the human suffering caused by malnutrition. Working with both governments and businesses, we aim to transform food systems so that they deliver more nutritious food for all people.
At GAIN, we believe that everyone in the world should have access to nutritious and safe food. We work to understand and deliver specific solutions to the daily challenge of food insecurity faced by poor people. By understanding that there is no “one-size-fits-all” model, we develop alliances and build tailored programmes, using a variety of flexible models and approaches.
We build alliances between governments, local and global businesses, and civil society to deliver sustainable improvements at scale. We are part of a global network of partners working together to create sustainable solutions to malnutrition. Through alliances, we provide technical, financial and policy support to key participants in the food system. We use specific learning, evidence of impact, and results of projects and programmes to shape and influence the actions of others.
Headquartered in Geneva, Switzerland, GAIN has representative offices in Denmark, The Netherlands, the United Kingdom, and the United States. In addition, we have country offices in Bangladesh, Ethiopia, India, Indonesia, Kenya, Mozambique, Nigeria, Pakistan, and Tanzania. Programmes and projects are carried out in a variety of other countries, particularly in Africa and Asia.
About this Consultancy
We are seeking proposals from qualified companies to supply and deliver 300,000 fruit seedlings to households in Rusizi, Nyamasheke, Karongi, Rutsiro, and Nyabihu districts, in line with MINAGRI’s Five Fruit Tree Campaign, aimed at improving food security, nutrition, and the local economy. Each household will receive five seedlings.
Increasing local fruit tree production is an essential strategy to address gaps in national nutrition and economic statistics. By encouraging fruit cultivation at the household level, we aim to improve dietary diversity, reduce malnutrition, and enhance food security. Fruits like mangoes, avocados, and bananas are rich in essential vitamins, supporting better health outcomes, especially for children and women. Additionally, local fruit farming creates income opportunities for smallholder farmers and promotes environmental sustainability.
Scope of Work and Deliverables
The supplier will be responsible for the following tasks:
Establish and maintain a tree Nursery to produce seedlings:
Seedling Delivery to approximately 60,000 households across five Western Districts:
24-Month Follow-Up and Support:
Training and Capacity Building:
TIME FRAME
The supply company is expected to deliver the seedlings by September 2025. Then the 24-month follow up and support will be provided to households until September 2027.
REQUIREMENTS &QUALIFICATIONS
The supplier or consortium must demonstrate:
INSTRUCTIONS FOR SUBMISSION
This section addresses the process for responding to this solicitation. Applicants are encouraged to review this prior to completing their responses.
CONTACT
Proposals should be sent to rwanda@gainhealth.org and rfp@gainhealth.org with subject line: Procurement of Fruit Tree Seedlings – Rwanda
SUBMISSION
Interested companies should submit the following:
UNACCEPTABLE
The following proposals will automatically not be considered or accepted:
ACCEPTANCE
GAIN will not necessarily accept the lowest cost or any of the Proposals submitted. Accordingly, eligibility requirements, evaluation criteria and mandatory requirements shall govern the process.
COMPLETION
RIGHTS OF REJECTION
GAIN reserves the right to reject any or all submissions or to cancel or withdraw this RFP for any reason and at its sole discretion without incurring any cost or liability for costs or damages incurred by any applicant, including, without limitation, any expenses incurred in the preparation of the submission. The applicant acknowledges and agrees that GAIN will not indemnify the applicant for any costs, expenses, payments or damages directly or indirectly linked to the preparation of the submission.
REFERENCES
GAIN reserves the right, before awarding the Proposal, to require the applicant to submit such evidence of qualifications as it may deem necessary, and will consider evidence concerning the financial, technical and other qualifications and abilities of the applicant.
RELEASE OF INFORMATION
After awarding the Proposal and upon written request to GAIN, only the following information will be released:
TERMSANDCONDITIONSOFTHISSOLICITATION
NOTICE OF NON-BINDING SOLICITATION
GAIN reserves the right to reject any and all bids received in response to this solicitation and is in no way bound to accept any proposal. GAIN additionally reserves the right to negotiate the substance of the successful applicants’ proposals, as well as the option of accepting partial components of a proposal if deemed appropriate.
2. CONFIDENTIALITY
All information provided as part of this solicitation is considered confidential. In the event that any information is inappropriately released, GAIN will seek appropriate remedies as allowed. Proposals, discussions, and all information received in response to this solicitation will be held strictly confidential.
3. RIGHT TO FINAL NEGOTIATIONS ON THE PROPOSAL
GAIN reserves the right to negotiate on the final costs, and the final scope of work of the proposal. GAIN reserves the right to limit or include third parties at GAIN’s sole and full discretion in such negotiations.
4. REVIEW PROCESS
The review process will involve a Review Panel with participants selected by GAIN.
5. LIMITATIONS WITH REGARD TO THIRD PARTIES
GAIN does not represent, warrant, or act as agent for any third party as a result of this solicitation. This solicitation does not authorize any third party to bind or commit GAIN in any way without GAIN’s express written consent.
6. COMMUNICATION
All communication regarding this solicitation shall be directed to appropriate parties at GAIN. Contacting third parties involved in the RFP, the review panel, or any other party may be considered a conflict of interest and could result in disqualification of the proposal.
7. FINAL ACCEPTANCE
Award of a Proposal does not imply acceptance of its terms and conditions. GAIN reserves the right to negotiate on the final terms and conditions including the costs and the scope of work when negotiating the final contract to be agreed between GAIN and the applicant.
8. VALIDITY PERIOD
The offer of services will remain valid for a period of 60 days after the Proposal closing date. In the event of the award, the successful applicant will be expected to enter into a contract subject to GAIN’s terms and conditions.
9. INTELLECTUAL PROPERTY
Subject to the terms of the contract to be concluded between GAIN and the applicant, the ownership of the intellectual property related to the scope of work of the contract, including technical information, know-how, processes, copyrights, models, drawings, source code and specifications developed by the applicant in performance of the contract shall vest entirely with GAIN.
10. SCOPE OF CHANGE
Once the contract is signed, no increase in the liability of GAIN or in the fees to be paid by GAIN for the services resulting from any change, modification or interpretation of the documents will be authorized or paid to the applicant unless such change, modification or interpretation has received the express prior written approval of GAIN.
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