UNITED STATES CATHOLIC CONFERENCE OF BISHOPS

Title of the Tender: Hiring consultant to conduct data analysis and report on the Disability Management Information data

Tender Reference Number:CRS-Rwanda007-FY25-TN/2025

Procurement Method: Open Tender

Date of Issue: January 24^th ,2025

Date of Submission: February 6^th, 2025

TENDER NOTICE

CRS-Rwanda 007- FY25-TN/2025

Hiring consultant to conduct data analysis and report on the Disability Management Information data

BACKGROUND

Rwanda has reified the UN convention on the rights of persons wot disabilities on December 15,2008, the Article 31 of the said convention recalls the Statistics and data collection of persons with disabilities.

• States Parties undertake to collect appropriate information, including statistical and research data, to enable them to formulate and implement policies to give effect to the present Convention. The process of collecting and maintaining this information shall: (a) Comply with legally established safeguards, including legislation on data protection, to ensure confidentiality and respect for the privacy of persons with disabilities; (b) Comply with internationally accepted norms to protect human rights and fundamental freedoms and ethical principles in the collection and use of statistics.
• The information collected in accordance with this article shall be disaggregated, as appropriate, and used to help assess the implementation of – 24 – States Parties’ obligations under the present Convention and to identify and address the barriers faced by persons with disabilities in exercising their rights.
• States Parties shall assume responsibility for the dissemination of these statistics and ensure their accessibility to persons with disabilities and others.

National Strategy of Transformation II

Through the National Strategy of Transformation (NST2), mainstreaming Disability and Social Inclusion is an essential matter of rights. One of the key focus areas will include increasing the level of citizen participation and inclusiveness by ensuring that persons with Disabilities, their organizations, and other vulnerable groups are capacitated to play an active role in the transformational programs. Key sectors of focus that will mainstream this cross-cutting area are education, healthcare services, social protection, infrastructure, agriculture, sports, employment, and ICT. To achieve all these above, Reliable data is needed. It within this background that in 2023, the Ministry of Local Government (MINALOC), through the National Council of Persons with Disability (NCPD), launched the Disability Management Information System (DMIS) as an innovative digital support tool for the Identification and registry of all Persons with disabilities, including a case-management support tool for the most in need.

DMIS is a DHIS-2 based tool, linked to the social registry information system and will support data availability and accessibility for the targeting and implementation of disability-related services aligned with priorities from the Social Protection Sector Strategic Plan (SP-SSP) 2024 – 2029. Specifically, it will support NCPD and stakeholders intervening in the disability inclusion sector in making it well coordinated, well-planned, targeted, and evidence-based support plans and advocating for change towards inclusion and participation of persons with disabilities in their communities and an inclusive Rwandan society. This will help also to respond and address the needs of Persons with disabilities by ensuring availability, affordability and accessibility of reliable data and evidence-based case management.

DMIS DATA COLLECTION IS COMPLETED

The DMIS data collection was carried out by local enumerators through door-to-door surveys, identifying over 500,000 individuals with disabilities - well above the National Institute of Statistics of Rwanda's 2022 figures. This surge is primarily due to the inclusion of children under five, showcasing the program's commitment to a comprehensive view of persons with disabilities and will especially help to address and plan for the needs of all children under five which may need different interventions and support including, health, Nutrition, social and education and early childhood development and so on.

HIRING A CONSULTANT TO CONDUCT DMIS DATA ANALYSIS

Given that this is the first national disability identification process undertaken at this scale in Rwanda, the data collected needs to be analyzed to improve knowledge on the status of persons with disabilities in Rwanda for planning, budgeting, program implementation, policy, advocacy and mainstreaming purposes. To achieve this, USAID Gikuriro Kuri Bose will provide technical and financial support to hire the competent consultant to perform the expected duties.

PURPOSE

The consultancy aims to enhance data availability and accessibility regarding persons with disabilities in Rwanda, informing relevant policies and programs. The main deliverable will be a comprehensive report detailing persons with disabilities ‘profiles and analyzing different types and degrees of disabilities. Additionally, the consultant will be expected to create custom aggregate reports, aggregate and individual-based statistical data and dashboards for disability specific indicators in DMIS (DHIS-2 based system) based statistical data. This will leverage existing datasets, including insights from the National Statistical Report (NSR) census, and incorporate relevant international comparative data for added context.

The findings will be presented systematically at district, provincial, and City of Kigali levels, focusing on social, economic, and environmental factors affecting persons with disabilities. Since then, the data collection has targeted a diverse range of demographics, specifically children, youth, and older adults with Disabilities. The report will provide a separate overview of their profiles and socioeconomic status.

EXPECTED DELIVERABLES

• Customized interactive reports and dashboards in DMIS based on data capture in different program stages
• 5.2 Comprehensive report detailing persons with disabilities ‘profiles and analyzing different types and degrees of disabilities. Detailed thematic areas for each of the above key deliverables

Demographics

• Demographics by age and location (Children, Youth, working age and elderly people)
• Demographics and location (City of Kigali, Province and District)
• Categorization of person with Disabilities by disability level by considering categorization by type and severity of impairment
• Categorization of Persons with disabilities by wage level

Health

• Cause of Disabilities
• health status,
• Access to healthcare services and assistive devices /AT
• Other needs and barriers

Education level and livelihood

• Educational background,
• Economic characteristics
• Access to information and opportunities
• Case Management support for those most in need

The consultant will produce thematic reports by the sectors as per the Community based inclusive development matrix (Health, Education, Social, employment and economic empowerment) with necessary dashboard and Case management.

WORK FLOW

MILESTONES

• Prepare and share a consultancy inception report and work plan in the first 2 weeks
• Develop a data analysis framework with key indicators for both deliverable 5.1 and 5.2 based on the questionnaires and findings
• Prepare and conduct data survey in the first month
• Prepare and submit an analytical report not later than two months
• Prepare and conduct data cleaning based on survey findings

Create customized interactive reportsand dashboards in DMIS 

Develop and provide capacity building for MINALOC and NCPD staff on a regular data update framework and data analysis of DMIS.

FORMAT PRESENTATIONS

• Analytical report
• Summary of crucial highlights of the analysis,
• PowerPoint presentation
• Factsheet for dissemination of the report
• Interactive custom reports and dashboards with charts and maps with all relevant information on persons with disabilities and by sectors as per CBID Matrix.

QUALIFICATIONS OR SPECIALIZED KNOWLEDGE/EXPERIENCE REQUIRED

• A master’s degree or equivalent preferably in demography, economics, statistics, data science, software development, or a related field.
• At least 5 years of proven experience in Management Information Systems, statistics, demography, monitoring and evaluation, individual records data analysis, disability or other related program areas information systems strengthening with experience in DHIS2 administration, development and management, policy analysis, research involving data analysis and report writing.
• Exposure to Electronic Medical Record (EMR) & Civil Registration and Vital Statistics (CRVS) implementations.
• Strong analytical (quantitative and qualitative), writing skills and results presentation
• Demonstrated proficiency in data processing software, working with Databases and SQL, and data visualization.
• Experience with a similar assignment will be an additional value
• Proven understanding of the Community Based Inclusive Development approach
• Strong technical knowledge in disability data analysis and presentation.
• Good understanding of the Disability sector context and/or experience in similar work in Rwanda and other countries is an asset.
• Ability to produce deliverables in due time and with quality standards.
• Fluency in written and oral English is a requirement
• Strong interpersonal and communication skills.
• Qualified persons with disabilities are encouraged to apply
• Affirmative action for persons with disabilities

LOCATION

The consultant will work primarily on daily basis from MINALOC/ NCPD to be able to interact with MINALOC, NCPD and DMIS IT support team.

DURATION

The assignment requires a period of six (6) months maximum. Final time frame to be determined after award.

REPORTING REQUIREMENTS

This assignment requires the Consultant to produce a work plan and reporting framework for each milestone stipulated on point 6 and submit it to MINALOC/ NCPD.

ADMINISTRATIVE RQUIREMENTS

To complete this assignment, the consultant needs to have his or her own computer and office equipment. MINALOC/ NCPD will provide access to the Persons with Disabilities database

EVALUATION OF THE CONSULTANT

Evaluation criteria and methodology

The consultant will be selected using the quality and cost-based selection and the evaluation will be conducted against the following criteria:

Administrative Evaluation

• The consultant should be legally operating in Rwanda
• VAT and/or Tax clearance certificates if applicable
• Bid validity period
• Bid should be signed
• At least 2 completion certificates of similar assignment

13.1.2 Technical Evaluation

N.B: The minimum technical score for the consultant to pass the technical stage is 80%.

Tw = % Weight of technical score (80%)

Fw = % Weight of financial score (20%)

The financial score for each consultant will be calculated using the following formula:

• Financial score (FS) = (LF x 100)/ Fi
• LF = The lowest financial proposal.
• Fi = The proposal to be evaluated.

Financial Evaluation

The winning consultant will be determined by combining the technical score and financial score as per the following formula:

• Final score (S): (TS x Tw%) + (FSxFw%) where:
• S= Final score
• TS = Technical score
• FS = Financial score
• Tw = % Weight of technical score (80%)
• Fw = % Weight of financial score (20%)

13.1.4 Price schedule

• The cost should be inclusive of required taxes (15% WHT or 18%VAT Tax), If applicable, otherwise explanation on applicable taxes must be explained in the financial offer.
• Submit your final best financial offer quoted in Rwanda Francs (Rwf).

N.B: For your reference, we have annexed to this tender the supplier’s code of conduct that the successful bidder will be required to sign together with the contract.

Confidentiality

All documents and data will be treated as confidential and used solely to facilitate this assignment. valid Data Controller or Data processor certificate from National Cyber Security Authority-Data Protection & Privacy Office would be an added value.

CRS Contact Information:

Application process

Interested bidders are encouraged to send their applications to rwandabids@crs.org no later than February 6^th,2025, at 11:00am Kigali time. The title of the email must include: “Individual Consultant to conduct data analysis and report on the Disability Management Information data”. Late submissions will not be considered.

You are advised that this tender does not constitute in any way a commitment on the part of CRS/Rwanda or its agents, for any service requested.

Done on January 24^th, 2025.

Hans Fly

Country Representative

SUPPLIER / SERVICE PROVIDER CODE OF CONDUCT

CatholicReliefServices(CRS) has committed to the principles of responsible sourcing and we expect our suppliers and service providers to fully follow the applicable contractual obligations to include CRS terms & conditions, local and relevant/otherwise applicable laws and to adhere to internationally recognized environmental, social, and corporate governance standards. We also expect our suppliers to implement these standards with their suppliers and subcontractors, as inspired by the United Nations Global Compact initiative, the United Nations Guiding Principles and Human Rights, the International Labour Organization'sDeclarationonFundamentalPrinciplesandRightsatWork, ETIBaseCode, and applicable CRS’Policies,ProceduresandStandards.

SOCIAL

• Prohibit all forms of harassment, sexual harassment,exploitation and abuse, including sexual exploitation and abuse, and trafficking in persons.¹ All sexual activity with a child, defined as person under the age of 18 years, is considered sexual abuse regardless of local age of 
• Have mechanisms in place to actively prevent, address, and respond to harassment, sexualharassment, exploitation, and abuse, including sexual exploitation and abuse, and trafficking in 
• Supportthe protection of internationally proclaimed human rights and prohibit forced, bonded, and involuntary labor and child 
• Do not recruit or employ children under the age of 15 years. Do not recruit or employ childrenunder 18 years for work that is mentally or physically dangerous or interferes with 
• Treat employees with dignity and respect and supply a workplace that is safe and hygienic,complies with national laws, and is free from discrimination on the basis of race, gender, age, religion, sexuality, culture or disability.
• Provideaccessible and confidential reporting mechanisms for employees and other stakeholders to report concerns or suspicions of any forms of harassment, abuse and exploitation described above and potentially unlawful practices by management or 
• Committo protecting reporters or whistleblowers from retaliation.
• Uphold the freedom of association and the right to collective bargaining as set out withinapplicable laws.
• Ensurewages and working hours meet national legal 

GOVERNANCE

• Abideby all applicable national and international trade laws and regulations including but not limited to antitrust, trade controls, and sanction 
• Considerbusiness integrity as the basis of business 
• Prohibitall types of bribery, corruption, money laundering and terrorism financing
• Forbid gifts to private or public officials that aim to influence business decisions or otherwiseencourage them to act contrary to their 
• Respect the privacy and confidential information of all your employees and business partnersas well as protect data and intellectual property from 
• Havedata protection and managements standards in place that address data collection, safeguarding, sanitation and The data owner is aware of the data provision terms and conditions and supplies consent as per CRSResponsibleData ValuesandPrinciples
• Implementa proper Compliance Management policy and procedure, which facilitate compliance with applicable laws, regulations, and 

1 Refer to pages 6 and 7 of CRS’ Policy on Safeguarding for further details on prohibited exploitative conduct, including procurement of commercial sex, employment practices, and relationships with beneficiaries that are exploitative or abusive.

ENVIRONMENT

• Followall applicable environmental, health and safety 
• Promote the safe and environmentally sound development, manufacturing, transport, use anddisposal of your products.
• Ensureby using proper management policies and procedures that product quality and safety meet the applicable requirements.
• Protectyour employees’ and neighbors’ life and health, as well as the public at large against

hazards inherent in your processes and products.

• Use resources efficiently, apply energy-efficient and environmentally friendly technologies andreduce waste, as well as emissions to air, water, and 

Because CRS is a recipient of numerous grants or contracts provided by governmental, public, and private donors, all suppliers and service providers are hereby notified that other donor-specific compliance measures may be included in the legal instrument through which goods or services are procured.

CRS reserves the right to conduct due diligence audits or assessments to ensure your compliance and will take reasonable steps to investigate or otherwise take appropriate action to address concerns. CRS reserves the right to terminate any relationship for non-adherence to the abovementioned requirements.

Should you have any concerns or suspicions of any forms of harassment, abuse and exploitation described above and in CRS’ Safeguarding Policy, illegal or improper conduct, CRS requires you to report through any of the following channels:

• CRSManagement
• CRSWhistleblower site: http://bit.ly/crshotline
• Email:alert@crs.org
• Phone/Skype:1-866-295-2632
• Toll free for CRS Rwanda : 8007
• Mail: (mark “Confidential")Attention: General Counsel Catholic Relief Services

228 W. Lexington Street Baltimore, MD 21201

Ensuring the principles of sustainable development in our supply chain is important to CRS. We hope that as our partner you show your commitment via compliance with your own code of conduct or company policies that embrace these standards.

In accepting business from CRS in the form of a purchase order, contract, or agreement, you are implicitly accepting your organization’s roles and responsibilities outlined in this document.

___________________________________ Date: ________________________

Name: _____________________________

Title: _____________________________